cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
jeffparker
Frequent Visitor

O365 to Google calendar sync template

There is a template called "Sync Office 365 Outlook Calendar with Google Calendar and Excel (Business)" at https://australia.flow.microsoft.com/en-us/galleries/public/templates/7cf04fa1ca524da88c16d4099be8fd..., which I am trying to make work.

The template library says it is "By Microsoft Flow Community" and is described as:

When an event is added, updated or deleted in Office 365 Outlook Calendar, update the Google Calendar and the Excel Online(Business) spreadsheet as per the action selected. The Excel Online(Business) spreadsheet must have the following columns: OutlookCalendarId, GoogleCalendarId.

The trouble is that there is no documentation about how to set up the Excel spreadsheet, and I've spent hours trying different things but am getting no where.

Does anyone know anything about this template?

22 REPLIES 22
Pstork1
Multi Super User
Multi Super User

Create a blank spreadsheet in OneDrive for Business with a blank table containing two columns.  The columns are 'Outlook CalendarId' and 'Google CalendarId'.  Then point the Flow at that Table in that spreadsheet.  



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
v-litu-msft
Community Support
Community Support

Hi @jeffparker,

If you use the template Sync Office 365 Outlook Calendar with Google Calendar and Excel (Business), you might create a table in an empty Excel file with columns OutlookCalendarId, GoogleCalendarId, others columns according to your requirements. 

Do you want to find a way to get previous events in the Outlook calendar and corresponding Google calendar events for store them in the Excel file?

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

StéphaneC
New Member

Hi,

 

Microsoft models do not work.
Use Geoff Hudik's here instead: https://powerusers.microsoft.com/t5/General-Flow-Discussion/Office-365-Calendar-sync-to-Google-Calen...

Just import it, modify the Google and Office calendar ids and it works !

 

Stéphane

@v-litu-msft Yes! I want to find a way to get previous events in the Outlook calendar and corresponding Google calendar events for store them in the Excel file.

 

I can get this template working fine for new event but it fails on previously added events as they don't exist on the spreadsheet.

 

How can I sync the existing one?

 

Thanks!

To sync the existing ones you would need a different Trigger and action.  This one fires when a new event is created.  You need to find all the events within a specific range and save those IDs to the list. For that you probably need a manual trigger and the Get Events action.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

@Pstork1  - once i add the outlook IDs to the list will the other flow add the events to google?

You could redesign the existing Flow to do that yes, but its not going to do it automatically.  YOu need to have something happen to make it do the actions in the NEW branch of the switch statement.  That's where the Google calendar entries are created.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Thanks, but is there a space or not in the names? Both alternatives appear in different places. I've tried both in the spreadsheet, but without success.

Hi @jeffparker,

 

Does every corresponding event have a unique name?

If yes, you can use get list events of Google events first, then store them into Google events of the Excel file with columns Google events ID and Outlook event ID. After that, get the list of Outlook events, then use the filter or apply to each action to find the corresponding event, get its Event ID and store it into the Excel file.

Maybe you have to create a column named Event name in the excel file.

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Check the usage in the template.  When I looked it appeared that the majority of them had spaces.  I did end up changing one, I think it was in the Deleted branch.  The point is that it doesn't matter as long as the header in the table in Excel matches the name of the dynamic content used in the App.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Many thanks. I've managed to get the Flow template working now. It needed the Column Name in the Deleted path to be corrected (it was just "outlook") - perhaps the master version should be updated?

Now, as others have posted about, I need to find a way to get all the current O365 Calendar items to be copied into Google, but I'd like this done in such a way so that if I change or delete an existing O365 item, that the Flow will sync that also to Google.

I see that it is possible to "Save Calendar" in Outlook on my desktop and this can be imported to Google, but does anyone know if updates and deletes would be syncd doing this? I suspect not, but wanted to ask.

[edit: the import to Google keeps failing, so this looks like a non-starter. I found that in OWA you can save the "publish calendar" ICS file, and this does import into Google, but update/delete sync does not happen]

Or is there an existing Flow template that could be used, or easily modified to do this?

Not sure there is an existing template to sync them up and keep them synced.  Also the save functionality you are looking at will not keep them synced going forward.  Its just a snapshot in time.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
Anonymous
Not applicable

This flow "Sync Office 365 Outlook Calendar with Google Calendar and Excel (Business) is very poorly documented. Nothing I try works. I created a blank spreadsheet containing the correct two columns.

But pointing the Flow at that Table in the spreadsheet is easier said than done.

The steps (in add, update, and delete event) include Excel manipulations that ask for File, Table, and Key Column (for deleting). I have no idea what to put in these. The File is clearly the Excel file name, but it also asks to add dynamic content from a drop-down list. The Table also asks me to choose from a drop-down list of items that seem to have nothing to do with my Excel file. Same for Key Column. What do I put here? Is there any step-by-step tutorial for this flow?

Its poorly documented because its old and has been removed from service, mostly because there have been changes to the underlying APIs that make it no longer effective.  Its no longer available in the Flow site and although someone has made a copy of the old template available as a .Zip its no longer supported.  So its not a surprise that it doesn't work and nothing you do fixes it. There is no template available that will do this anymore.  Nor do I know of anyone who has gotten it to work reliably.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
Anonymous
Not applicable

OK, wait, let me make something clear.

The flow does work for creating an event in my Google calendar when I create an event in my Outlook calendar.

What doesn't work has nothing to do with calendars, it's the manipulation of the Excel file. By the time the flow gets to that point, it already has data for the event IDs on both calendars. All it needs to do is record them in Excel, so that the two IDs can be correlated for updates and deletions later.

This part of the flow involves solely interaction between O365 products; Google isn't even involved at this point. THAT feature is something I expect to work. But how to make it work isn't documented as far as I can tell. I cannot find any tutorial on how to add a row in a two-column Excel file to record a key-value pair that's already available, how to update one column given a key value in another column, and how to delete a row for a key value in one column.

Those are pretty basic operations. Is there a tutorial for that?

It is trivial to create a flow that adds an event to a Google calendar when an event appears on the Outlook calendar. Updates and deletions, however, would require that the IDs for each calendar be maintained somewhere. Is there a better way to do this than in an Excel file?

 

Here's a tutorial on how to add a row to an Excel table.

https://sharepains.com/2018/09/13/microsoft-flow-excel-add-a-row-into-a-table-without-failure/

But the point is that the template was written on old APIs.  The APIs have changed for both Google and the Microsoft products involved.  So I wouldn't expect the template to work as it is.  You may be able to get it working, but it will take re-writing a good bit of it.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
Anonymous
Not applicable

Thank you! That did help, a lot.

I managed to re-create the flow under discussion from scratch, using the default features available now. It sort of works.

When an Office event is created, it adds it to my Google calendar and updates Office and Google event IDs in a spreadsheet. To do this, I had to add a "convert time zone" step so that Google Calendar wouldn't return an error and stop the flow.

Updating a calendar entry seems to work OK.

I haven't gotten the 'delete' feature to work yet, though. Still testing. Tests take an unpredictable amount of time to run.

 

 

I'm very keen to see how you go with this. Please keep us posted.

Anonymous
Not applicable

So I'm totally new at this. My company just switched over from Google to O365 this week.

I think I have this new flow I made from scratch working. It's similar to the one described in the beginning of this thread, although I added an error-handling path in the 'update' part, as well as time zone conversions for Google calendar compatibility.

Is there any way to share it without including my own personal connection settings, or do I need to make a bunch of screenshots? I don't know what the "Submit as Template" option does, exactly.

Also, when I go to My Flows and click on this new flow, I see a list of 10 runs at the bottom of the page in various states, most of them "running". I don't remember running that many tests. Is there a way to remove them? Should they all be running?

Helpful resources

Announcements

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. Also, don't forget to review the many events happening near you or virtually! It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

January 2024 Community Newsletter

Welcome to our January Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements in each Community and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond.      COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, giving (and receiving!) kudos, and consistently providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, make it your New Year's Resolution to be more active in the community in 2024.   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   LATEST NEWS Power Platform 2024 Release Wave Highlights This month saw the 2024 Release Wave 1 plans for Microsoft Power Platform and Microsoft Dynamics 365- a compilation of new capabilities planned for release between April and September 2024. Click here to read Corporate Vice President Maureen (Mo) Osborne's detailed breakdown of the upcoming capabilities, and click the image below to check out some of the Power Platform 2024 Release Wave 1 highlights.     "What's New" Power Platform Shorts Series This month we also launched our brand-new 'Power Shorts' series on YouTube - a selection of super sweet snapshots to keep you in the loop with all the latest trends from across the Power Platform and beyond. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.   Super User In Training (S.U.I.T) It was great to see the Power Platform Community officially kick off Season One of their Super User in Training (SUIT) program this month! Their first meeting saw an amazing turnout of over 300 enthusiastic participants who started their dynamic journey toward becoming Super Users. Huge thanks to Manas Maheshwari, Eric Archer, Heather Hernandez, and Duane Montague for a fantastic kick-off. The first meeting also saw seasoned Super User, Drew Poggemann, share invaluable insights on navigating the #MicrosoftCommunity with finesse. Many thanks to Drew for setting the stage and emphasizing the importance of active engagement and the art of providing thoughtful community solutions. If you want to learn more about the features and benefits of gaining Super User status, click the image below to find out more, and watch this space for more info about Season Two and how you can SUIT UP in the community!     UPCOMING EVENTS Microsoft 365 Community Day - Miami - February 1-2, 2024 It's not long now until the Microsoft 365 Community Day Miami, which will be taking place at the Wolfson Campus at Miami Dade College on 1-2 Feb. 2024. This free event is all about unlocking the full potential of Power Platform, Microsoft 365, and AI, so whether you’re a tech enthusiast, a business owner, or just curious about the latest Microsoft advancements, #M365Miami is for you.   The event is completely free and there will sessions in both English and Spanish to celebrate the vibrant and diverse make-up of our amazing community. Click the image below to join this amazing Community Day in Miami and become a part of our incredible network of learners and innovators!     Microsoft Fabric - Las Vegas - March 26-28, 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas. And if you book now, you can save $100 off registration! The Microsoft Fabric Conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions.   There will be a special Community Lounge onsite, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Just add the code MSCUST when registering for a $100 discount today. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!     Microsoft 365 Conference - Orlando - April 30 - May 2, 2024 Have you added The Microsoft 365 Conference to your community calendar yet? It happens this April 30th - May 2nd in Orlando, Florida. The 2024 Microsoft 365 Conference is one of the world’s largest gatherings of Microsoft engineers and community, with a strong focus on Power Platform, SharePoint, Azure, and the transition to an AI-powered modern workplace.   Click the image link below to find out more and be prepared to be enlightened, educated, and inspired at #M365Conf24!   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages  

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!           Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (2,131)