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Helper I
Helper I

Per User Licence and Team Flows

Hello,

 

I have been assigned a per-user Flow licence by my organisation, however I don't understand how the licence works if I share the flow. 

 

I have crated a flow and shared it with others in my organisation. The flow shows under Team flows, however does everyone with access to the flow need a per user licence or will it work as long as I the creator of the flow has a licence? Will I have to keep the flow personal in My Flows for it to work, or will I be able to share the flow without everyone being assigned a licence?

 

Thanks

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Dual Super User II
Dual Super User II

Re: Per User Licence and Team Flows

That would be kind of a grey area since the other users will be administering the Flow.  If they were members of the shared mailbox, but didn't have the ability to disable the Flow I think you are fine.  But if they disable and re-enable the flow I suspect they will also need a license to interact with the flow.  Having said that, unless its using a premium connector the license that is included in Office 365 is sufficient for the license they need.



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Dual Super User II
Dual Super User II

Re: Per User Licence and Team Flows

How the licensing works on Flows depends on what the Flow does and how it is triggered.  For example, a Flow that runs whenever you add a new file to a folder in Teams would run in the context of the maker and only you (the maker) would need a license.  But if a Flow is triggered manually by a button or link in Teams then the Flow will run in the context of the user and all user's who run it will need a license. In general, if the user interacts with the flow they need a license.  If the flow does general processing in the background then the user won't need a license.



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Helper I
Helper I

Re: Per User Licence and Team Flows

Ah ok thank you, so in my example I will be running a flow whenever a email arrives on a shared mailbox, which i log into with my Microsoft credentials and process. All the actions will effectively be done by my account and the others that I share the flow with will be able to turn the flow on and off and check the run history but they won’t be triggering the flow. I assume that means I will only need a pet user licence for myself and not the other ‘administrators’ I will be sharing the flow with?
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Dual Super User II
Dual Super User II

Re: Per User Licence and Team Flows

That would be kind of a grey area since the other users will be administering the Flow.  If they were members of the shared mailbox, but didn't have the ability to disable the Flow I think you are fine.  But if they disable and re-enable the flow I suspect they will also need a license to interact with the flow.  Having said that, unless its using a premium connector the license that is included in Office 365 is sufficient for the license they need.



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