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Power Automate Designer - Low Code, Novice and Citizen Developer Feedback

The Power Automate Designer team would love to hear feedback from the perspective of novice Power Automate users, citizen developers and low coders on their experience with Power Automate Designer. When designing flows, what do they struggle most with? If this sounds like something you’ve heard someone mention, please forward them this pre-screening survey to complete:


@kishbuy238 and team are interested in hosting a screen-sharing session to identify opportunities to improve the experience. This survey will be open through to August.

New Member

Hi Anna, I work for the US Army as a government civilian and am new to Power Automate and Power Apps. I have a macro-enabled Excel file that I can no longer use due to Army policy as a result of upgrading from Office 365 to Microsoft 365. We are no longer authorized to run macro-enabled files on our shared networks or our desktops. The Excel file has a worksheet with a form that users in my Army enterprise fill out on their desktops, with other worksheets used to auto populate the main form when the user choose when they click on a cell in one or two worksheets containing the data that auto populates the form. There are also pop-up windows that guide the user through filling out the form. VBA code was used to open and close pop-up windows,  open and close the worksheets the user will click on to select the record with the data used to auto populate the main form, and auto  populate the form with the select data. I do not have Power Automate Desktop. I only have the App. Can I replicate the Excel file using Power Automate or other Microsoft 365 Apps without using macros? I will search this Community, but if you can help point me in the right direction, I am available on Teams at Thanks in advance for whatever help you can provide. Sincerely, Roger 




New Member

Correction on the second statement. We upgraded from Office 2016, not Office 365, to Microsoft 365.

Solution Sage
Solution Sage

Sending e-mails to a SharePoint group is a struggle and should be as easy as it is with SharePoint Designer workflows. However, Power Automate requires you to go through what is outlined in this video to achieve the same result: (1) Power Automate get SharePoint Group Members & flow... - Power Platform Community (

Super User
Super User

It will be better if owner of the flow can lock specific flows with the password or pin.


Hi @RogerG_TRADOC I'm trying to find the right person to help you at Microsoft - stand by!

Advocate IV
Advocate IV

Fix your f*cking ALM. We are so sick of it. It has cost us tens of thousands fighting this crap. No-one is assisting and we are about to abandon the Power Platform because of your disgraceful ALM.

Promoting the most basic of connections from Dev to Test to Prod environments DOES NOT WORK!!!!!!!!!!!!!!!

For SharePoint, SQL, etc it is so fragile as to be useless. Error after error after error..............

Solution Sage
Solution Sage

The documentation Microsoft provides for Power Automate is often confusing and does not provide enough details or give examples of how various settings or connectors should be used. For example, there is an action named Get Connector, it's description on is, "Get the given connector in an environment." The scant information provided is of no use to a beginner and forces them to do a lot of web searching just to find out the exact purpose of a function, action or connector.



Solution Sage
Solution Sage

Dealing with Time Zones

A Bing search of "dealing with time zones in Power Automate" returns over 2.3 billion results. 


The first result describes how to deal with this issue on an individual basis, which is great if you are creating a flow just for yourself. But it is not helpful for a problem I have, which I will describe. 


I am developing a solution for our sales people to book appointments in our virtual design centers. The sales people, as well as our customers are located around the world. We have virtual design centers in multiple countries. All this leads to dealing with multiple times zones for one request. We might have a salesperson in California who needs to book a session in the Chicago design center for a customer in Hawaii, and the credentials of the person in IT who developed the Power Automate solution is in Germany. Four time zones for one request.


When a request is submitted the sales person chooses the date and time for the virtual meeting. The flow kicks off and checks the shared calendar of the specified design center for conflicts. If there are no conflicts, it adds the meeting to the shared calendar, and then sends a notification to the salesperson, the design center and the customer that the meeting has been booked. How do we send an e-mail so each person sees the date and time of the meeting in their time zone? And what time zone should be specified in the create event action?


Digital computers have been around since 1945, so it is time for big tech to come up with a solution for dealing with a global economy where people interact with one another from around the world. My suggestion would be that all dates are saved behind the scenes in UCT (Universal Coordinated Time) but are displayed everywhere (e.g, Word, Excel, Outlook, Edge, etc.) in the time zone of the user based on the time zone of their device. We shouldn't have to do any conversions of time zones, it should be seamless and automatic.

As a total Power Automate novice, I wholeheartedly agree.


  • Please do a better job of explaining in simple, non-programmer English about the differences between Power Automate Desktop, Power Automate when accessed through MS Teams, and Power Automate when accessed from
  • Please give clearer examples of what types of projects each is appropriate for.
  • Please more clearly identify which of these ... versions?  applications? ... is being discussed.  I try following steps but find the material doesn't apply to what I have open.  (This problem isn't limited to MS resources; most other sources don't make it clear which flavor they're discussing.)

I've written command procedures, Excel macros, rudimentary PowerShell scripts, but I can't get off Square One with this application.  I haven't found a reference yet that matches what I see on the screen.

New Member

Hey, I'm super new to this, so pardon me if I am missing something, but I can't seem to find a way to skip the undeletable files when trying to delete files from a folder, here is a screenshot to understand better: 



These are the files I want to skip: 



Also, I called them undeletable files in the sense that they are running in the background. hence I can't delete them without disturbing my work, thanks! and sorry If I'm being super silly. 😛

Not applicable

Definitely will share this survey with colleagues of mine, I strongly believe that power automate needs to be improved to compete with other automation tools out there. Looking forward for the screen-sharing sessions

Frequent Visitor

Thanks for asking for feedback. I'm quite enjoying exploring the ecosystem. There are a few things that would make life easier, particularly with cloud flows...


The implementation of more complex data types like array and object seems a little underdeveloped when coming from scripting languages. You can't append an array to an array (even though Graph API endpoints often require 2D arrays in the request body) and you can't check if a key exists in an object, or even get a list of keys in an object.


Some properties are hard to get to. When looking at planner tasks, to get the name of the bucket that the task is in you have to get the buckets for that plan, make a lookup object with ids/names and then find the name by looking up the id. The situation gets worse with plans. To get the name of the plan that a task is in, you have to get the plan id from the task, look that up with a Graph call and then parse the JSON response. If you want to get the text that a task has been tagged with (not just the colour of the tag) it is similarly complicated.


It doesn't seem to be possible to access excel table cells by index - the data that gets returned in "get rows" is an un-iterable object. We can't add rows by index or to the start of a table, but again both of these are possible when using Graph.


It may be easier to do those things somehow, but I can't see how.


I hope that you are building more of the Graph API functionality into Flow as there are some very handy things in Graph that do not exist in flow. Making an HTTP request is not a big deal but it does add extra steps.


That's all I can think of for the moment. Thanks again for your work 🙂

Advocate II
Advocate II

Hi @AnnaChu, the clipboard actions usually doesn't work and a help (autocomplete or something like that) to build expressions.


Helper II
Helper II

Hi Anna!


One of the biggest issues I face is using loops within loops. Accessing dynamic content within a loop within a loop is impossible without initializing a million variables or parsing through each string. I'm fairly new to Power Automate, so there may be workarounds for loops within loops, but I have to solve it on a per project basis. I also just don't know why I can't access dynamic content or compose strings from apply to each items inside of loops. 

Frequent Visitor

As a novice to the Power Apps, I would appreciate (in addition to the Learning Center program on this) an easy, simple video explaining when to use what Power app and the differences in purpose between the apps.

Helper II
Helper II

I'm probably not part of the ideal target audience but I train people who are so I'm going to share some of the feedback that I've received:
- Knowing what the actions are called can become tricky. Some are really intuitive, others aren't (especially for novice users): Possible fix - possibly adding more training to MS learn to explain how the naming conventions work and what to search for when the user isn't sure what exactly the item is called (switch is a good example)

- Knowing where the data is stored and following what can be used from actions further up

- Understanding when to use scopes

- Understanding how to deal with errors - although the feedback is quite intuitive but connection errors are notoriously tough to fix, even for experienced developers.

- Not necessarily a designer specific item but it definitely relates... The biggest pain point with scaling solutions (sometimes created by citizen devs or novices) is the licensing impact because it is not the responsibility of beginners to know what standards and best practises are essential to reducing licensing costs. Licensing is unnecessarily complex and fixing that would fix a lot of problems and encourage more people to actually scale on this platform

Advocate II
Advocate II

Seems like just having a few examples for dynamics 365 users would be helpful. I am trying to create a simple manual flow that for selected leads to create a contact. I can do it in minutes with workflow but flows I don't even know which flow to start with?

I solved this so if you want a flow to add to your templates I now have a Create Contact from Lead.  Could you help me solve the null Source Campaign lookup though...bc it looks up logical name the "get row by id" doesn't help with that critical lead/contact D365/M365 poweruser!  Oh and give me automated emails with sequences for contacts pls.  

What is an ALM?

Helpful resources


Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Copilot Cookbook Challenge | Week 1 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: 2. Power Apps Copilot Cookbook Gallery:   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders   Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

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