cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ChiPower20
Regular Visitor

Power Automate "Vlookup" for 2 SharePoint lists

I am not an expert at Power Automate but understand some high light items.   Currently I have 2 lists   say A & B list.  List "B" has data that needs to be added to list A.  I wanted to schedule any new entry to list A it will look the data from list "B" via an ID and then add that data back to list A.  

 

Seems like I am missing something.

11 REPLIES 11
JohnAageAnderse
Memorable Member
Memorable Member

Hello @ChiPower20 

This sounds like you should just link the two lists together with a lookup column in list "A" that shows items from list "B". With a lookup column you can indicate that additional columns from list "B" also should be shown.

Have you tried that and would it satisfy your need?

Kind regards, John

I did look at the lookup feature built into SharePoint but i dont see how would find the correct record and add new data 

I have a similar request - the issue is the lookup should be done automatically (like in Excel).

With an ordinary Sharepoint lookup column you have to select the lookup key MANUALLY for each row (whereafter the lookup value is returned).

Hello @danishpowerapps 

Please clarify - do your lists both have a column with values that can be used to link the lists together?

 

Example:

List A, column CodeA, value "ABC123"

List B, column CodeB, value "ABC123", other columns

 

When a new item is created in List A

Get items from List B with CodeB = CodeA

Update item in List A with values from items retrieved from List B (zero, one or more items!!)

 

Is the above the scenario you are looking at?

Kind regards, John

Hello @JohnAageAnderse  

 

Thanks for your reply to the request.

Please clarify - do your lists both have a column with values that can be used to link the lists together?

Yes - both list have a key column

 

I am aiming to conduct a lookup between the lookup column found in each table (List A, List B) and return a string value found in one of the other columns in List B (lookup table) to List A.

Example:
List A, column CodeA, value "ABC123"
List A, column CodeB, "not yet started" (lookup value from: List B, column CodeB)

List B, column CodeA, value "ABC123"
List B, column CodeB, value "not yet started"

Hope I have managed to draw the picture clearly enough 🙂

Kind regards, Johan

Hello @danishpowerapps 

Based on the information provided, then the only thing you need to do in your Get items action (from List B) is to specify the Filter Query field like:

KeyB eq 'KeyA value'

where KeyB is your column internal name!

Filter Query example.jpg

After that, take the value from the column you need from the item(s) retrieved by the Get items action.

Kind regards, John

Hi @JohnAageAnderse 

 

Very enlightning - I have now implemented it and it works!

 

Thank you very much for your help. One step further away from using spreadsheets 🙂

 

Kind regards,

Johan

is it possible to make this work via a manual workflow trigger and not based on when a new item is created. 

Hello @Earl20 

Yes it is. You can manually provide the ID of the item from list A that you want to use for a lookup in list B.

Or you can use a loop to process all items in list A and for each do a lookup in list B.

It all depends on your need.

Kind regards, John

to set it up would i need 2 get items actions one to pull stuff from list A and one to Pull list B?

Hello @Earl20 

It all depends on your requirements! Are you going to process one item from list A or all of them?

 

Scenario "One known item from list A"

Trigger is manual and the ID is entered upon triggering.

Get item from list A using ID from trigger

Get items from list B using FilterQuery <KeyB> eq '<KeyA>'

Do whatever is needed

...

 

Scenario "All items from list A"

Trigger is manual

Get items from list A

Apply to each item from list A

- Get items from list B using FilterQuery <KeyB> eq '<KeyA>'

- Do whatever is needed

- ...

 

Kind regards, John

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Users online (4,338)