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Frequent Visitor

Power Platform Admin Storage

In our Power Platform Admin we are beyond our storage capacity for Database (1 GB), Log (0 MB), File (0 MB).  We are barely starting to use PowerAutomate so I don't understand how we used all that storage.  We are using Power BI much more, could it be the cause of our storage usage?

 

https://docs.microsoft.com/en-us/power-platform/admin/capacity-storage

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Dual Super User III
Dual Super User III

Those are pretty typical numbers for a regular environment and normally not something that I would be concerned about.



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Dual Super User III
Dual Super User III

The Power Platform uses the Common Data Service database to maintain its operations.  So when a new environment is created a CDS database is created and 1GB of storage is reserved for its use.  You can read more about how capacity is allocated and used here:

https://docs.microsoft.com/en-us/power-platform/admin/capacity-storage 



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Responsive Resident
Responsive Resident

Hi @KTNN0, @Pstork1,

I'll just clarify that while each environment provisioned reserves 1GB of storage, a CDS database is not provisioned unless explicitly selected.

If you are building PowerApps (Canvas) or Power Automate flows that connect to other data sources that are not CDS and you don't need it, you can provision the environment without CDS.

That said, it's a better usage of storage capacity to create those type of productivity apps/flows without CDS in the default environment.

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Dual Super User III
Dual Super User III

One additional clarification.  You can indeed create additional environments without the CDS database.  But the default environment always has a CDS database since it is used by the system to track things like Approvals..  In this case the question was about having 1 GB already committed.  That would be the one GB for the default environment.



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Sorry I'm still not sure to understand. Thank you for trying to help me!

My initial environment provides 1Go of database storage. When is that storage consumed?

If I create a simple Flow that adds an item in a SharePoint list when a SharePoint file is modified, does this flow use database? logs? files?
If I create a simple Flow that posts in Teams when I receive a specific email, do I use capacity?

Dual Super User III
Dual Super User III

The creation of a flow consumes a minimal amount of storage to hold the metadata of the flow, Name, when was it created, who was it shared with etc.  But most of the actions don't consume any of the database storage.  For example, creating a list item consumes storage in SharePoint, but not in the CDS database.  Unless you do something with CDS the storage is just used for administrative overhead.  And the 1 GB is a reserved amount for that purpose.  So normally the only time you would notice is if you try to create another environment with a CDS database.  Then you need another 1 GB of database storage.



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Frequent Visitor

Great, so our simple flows should not affect the storage and to my knowledge, we don't use CDS. Would it be possible to figure out what process uses the storage capacity?

 

This is what it shows in our https://admin.powerplatform.microsoft.com/resources/capacity

Database: 1.9 used of 1 GB

Log: 1.26 used of 0 MB

File: 97.71 used of 0 GB

Dual Super User III
Dual Super User III

Those are pretty typical numbers for a regular environment and normally not something that I would be concerned about.



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