cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
hilary_stoupa
Kudo Kingpin
Kudo Kingpin

Prevent unused Flows from being turned off

Is there a way to prevent Flow that are rarely used from being turned off? I have a rarely used but still business critical process where there was a warning email and then the the Flow was disabled:

We noticed that your flow has not run at all in the past 90 days. We disabled it on ...

The email address for this account is not one that I check frequently, so I had not seen the warning. Regardless, this seems like something I should be able to disable.

I did see a suggestion to create an admin Flow that checks Flows to see if they are on, but I consider that to be a bit of a clunky work around.

27 REPLIES 27
gabibalaban
Multi Super User
Multi Super User

Hi @hilary_stoupa,

 

I wonder if is not a solution to create another flow with Office365Outlook Trigger - "When a new email arrives" filtered by subject (and take from a previous email the keywords that you need to uniquely identify this kind of warning emails)  and eventually by sender and add only a simply action Office365Outlook - Send an email to be notified about the warning. 

It is just a thought.

Hope it helps !

MortenT
Advocate I
Advocate I

I really have a WF (many of them) that is used as "tool" to clean metadata, that can run on demand by Key users. But It is not something, that needs to run very offen. 

 

I want to repeat the question: 

"How to reprevent unused Flows to be disabled".

/Morten

hilary_stoupa
Kudo Kingpin
Kudo Kingpin

Another concern - what if the Flow is set to run every 4 months and is a scheduled Flow? Does that get turned off too?

Anonymous
Not applicable

Is this any new feature update from Microsoft ? we have been receiving emails about few flow which runs once in year or so due to the business requirements..is there any way to exclude flows from auto disabling?  

hilary_stoupa
Kudo Kingpin
Kudo Kingpin

I also just had a button Flow turned off. This is pretty frustrating. I am not sure why Microsoft feels that they should automatically determine whether or not I am using something, simply because I am not using it as often as they think I should.

Francis
Advocate II
Advocate II

I too have a super important annual process supported by Flow. It doesn't make sense at all to disable it automatically after 90 days!

hilary_stoupa
Kudo Kingpin
Kudo Kingpin

I've also found that when I  turn a Flow back on, unless it gets used, it just gets turned off again in a week. So it isn't like turning it back on gets me another 90 days. I can't go mimic the action that would cause it to run - this is a production environment.

hilary_stoupa
Kudo Kingpin
Kudo Kingpin

VictorFerris
New Member

Came here to add my 2 cents. I have a manual flow that is only used in case of emergency when the senior system administrator (Me) is out of the office. This flow allows my less technical team to quickly spin up a new SQL database in the event of replication failure so my thousands of users (and business) don't come to a screeching halt. The fact that this flow is disabled weekly and the only notification is an email to the only person that won't actually use the flow is very frustrating. This issue is forcing me to find a new solution entirely. 

hilary_stoupa
Kudo Kingpin
Kudo Kingpin

Oh and it looks like it may be dependent on tenant. On a client tenant, the messages say:

We noticed that your flow has not run at all in the past 90 days.

On my company's tenant, we only get 60 days:

We noticed that your flow has not run at all in the past 60 days.

EDITED TO ADD: looks like my client's tenant has caught up with mine, and they are now getting turned off at 60 days too. So, rather than make it better by allowing me to "opt out" of this behavior for some Flows, they are actually making worse.

🙂

MortenT
Advocate I
Advocate I

Hi all Power users

 

This link show the new limit (or anyway new to me)
https://docs.microsoft.com/en-us/power-automate/limits-and-config#expiration-limits

 

"To keep the flow active you may need to adjust your trigger or purchase a standalone Power Automate license plan"

 

So if we don't want these triggers to time-out, we need to buy a standalone Power license plan.

 

Anyone, knows how to find the price for such a plan?

https://flow.microsoft.com/en-us/pricing/ has the pricing. I know this wasn't a limit when I first created these Flows - so this is super annoying. But thanks for directing me to the documentation.

CManske
New Member

Just schedule to run monthly (or daily) and have a conditional check for the month or date needed.

 

if formatDateTime(utcnow(),'MMMM') = April ...

The scheduled trigger with a condition is the definite workaround, but it really makes no sense to me for Microsoft to enact this.  Really if more people use that workaround it is just going to increase the load for Microsoft.  (example: I used to have 10 automated trigger flows that run once each every 4 to 6 months when the trigger is enacted, but now I have 10 scheduled flows that run weekly or daily and check for the condition to be met)  And of course this helps with automated and scheduled flows, but will not help with an instant cloud flow from a button, for instance.

A choice that could only have been made to try and drive revenue from Power Automate licensing, but this really seems to be NOT the way at least for me.

I have this kind of trigger for monthly and yearly tasks. Monthly is ok but not yearly.

vasoftball5
Regular Visitor

From the discussion - it seems the best option is to schedule a flow to run weekly, to initiate the flow that needs to stay alive. You can pass a parameter into the flow call, which means your critical flow can simply check for that  parameter, and exit when it exists. Rather simple approach and workable. I don't really understand the purpose of automatically disabling a dormant flow. It's not like doing so improves Azure performance (it's DORMANT).  SMH

Additonally - your "tapper" flow can be modified to call as many flows as needed to be kept alive. You will just need to modify the subsequent flows to check for the parameter and exit. But you'd at least have a single point of kicking off the keep-alive flow.

Dji
New Member

I found a new action possible trough the "basic" power automate, the action is "activate flow". Trough that new action, i've input all my flows that are possible to be deactivated (dormant). I run that one on a monthly basis in order to keep everything alive.

 

Hope it might help others

I believe this is currently the best option to address a stupid situation. Thanks, @CManske , for posting it.

samsa17
New Member

I've tried creating a Monthly scheduled flow to list all the flows and turn them on. It's running successfully but it doesn't seem to be turning them on. I'm logged in as the Flow creator user/owner.  My flow is below. 

 

I deliberately turned off 2 flows to see what would happen. But it doesn't turn them on. Any ideas what I might be doing wrong?

 

Thanks,

Sam

 

samsa17_0-1674518884111.png

 

Helpful resources

Announcements

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Tuesday Tips: Getting Started in the Community

TUESDAY TIPS is back!   This weekly series of posts is our way of sharing helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! The original run of Tuesday Tips was a highlight of last year, and these all-new Tips will hopefully prove to be just as informative as helpful. We will cover some basics about the Community, a few "insider tips" to make your experience even better, and sharing best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: I'm Brand New! What Do I Do? The number of new community members we have each week is pretty amazing, and we are so glad to welcome all of you to the Community! You may be wondering. "What do I do? Where do I get started? Will anyone be willing to help me? What I have a question? Help!"   Let's start with this: Welcome to the low-code revolution, and more importantly, welcome to the Power Platform Community! This is a great place to start. Whether you're busy with Power Apps, getting familiar with Power Automate, engaging Copilot Studio, or building in Power Pages, there are a few key places you should check out as you begin your journey: FORUMS: The forums are THE place to ask questions, look at questions asked by other Community members—and see answers and solutions from our Super Users and other helpful people in the Community. Power Apps ForumsPower Automate ForumsCopilot Studio ForumsPower Pages Forums   NEWS & ANNOUNCEMENTS: Our News & Announcements section highlights the newest and greatest updates in the Community, news from the product team, and so much more. It’s updated a few times each week and will also help you find ways to connect with what’s going on in the ever-growing world of Power Platform. Power Apps News & AnnouncementsPower Automate News & AnnouncementsCopilot Studio News & AnnouncementsPower Pages News & Announcements   GALLERIES: The Galleries section of the Community features tons of tips and tricks, features and benefits, and more—through videos created by our Super Users, product teams, and other helpful members of the Community. Power Apps GalleriesPower Automate Galleries Copilot Studio GalleriesPower Pages Galleries BLOGS: The community blogs section is full of handy step-by-step tips from members of the Community—and some of them include detailed answers to some of the questions most frequently asked questions, as well as how they solved a problem they faced. Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog POWER UP PROGRAM: If you’d like to really take a huge step forward in your journey, we recommend checking out the Power Up Program, a Microsoft-sponsored initiative that trains new Power Platform users and has been a huge success since it launched a little over a year ago. There’s a waiting list, so definitely apply soon if you’re interested! Find out more here: Microsoft Power Up Program for career switchers.   There's so much more you'll discover in your Power Platform experience, and this Community is here for YOU! We are glad you've discovered us and can't wait to see where you grow! If you're new to the Community and just getting started, make sure to give this post a kudo and introduce yourself so we can welcome you!

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (2,858)