Is there a way to prevent Flow that are rarely used from being turned off? I have a rarely used but still business critical process where there was a warning email and then the the Flow was disabled:
We noticed that your flow has not run at all in the past 90 days. We disabled it on ...
The email address for this account is not one that I check frequently, so I had not seen the warning. Regardless, this seems like something I should be able to disable.
I did see a suggestion to create an admin Flow that checks Flows to see if they are on, but I consider that to be a bit of a clunky work around.
Hi @hilary_stoupa,
I wonder if is not a solution to create another flow with Office365Outlook Trigger - "When a new email arrives" filtered by subject (and take from a previous email the keywords that you need to uniquely identify this kind of warning emails) and eventually by sender and add only a simply action Office365Outlook - Send an email to be notified about the warning.
It is just a thought.
Hope it helps !
I really have a WF (many of them) that is used as "tool" to clean metadata, that can run on demand by Key users. But It is not something, that needs to run very offen.
I want to repeat the question:
"How to reprevent unused Flows to be disabled".
/Morten
Another concern - what if the Flow is set to run every 4 months and is a scheduled Flow? Does that get turned off too?
Is this any new feature update from Microsoft ? we have been receiving emails about few flow which runs once in year or so due to the business requirements..is there any way to exclude flows from auto disabling?
I also just had a button Flow turned off. This is pretty frustrating. I am not sure why Microsoft feels that they should automatically determine whether or not I am using something, simply because I am not using it as often as they think I should.
I too have a super important annual process supported by Flow. It doesn't make sense at all to disable it automatically after 90 days!
I've also found that when I turn a Flow back on, unless it gets used, it just gets turned off again in a week. So it isn't like turning it back on gets me another 90 days. I can't go mimic the action that would cause it to run - this is a production environment.
I posted to Ideas, since no one from MS is replying here: https://powerusers.microsoft.com/t5/Power-Automate-Ideas/Stop-turning-off-infrequently-used-Flows/id...
Came here to add my 2 cents. I have a manual flow that is only used in case of emergency when the senior system administrator (Me) is out of the office. This flow allows my less technical team to quickly spin up a new SQL database in the event of replication failure so my thousands of users (and business) don't come to a screeching halt. The fact that this flow is disabled weekly and the only notification is an email to the only person that won't actually use the flow is very frustrating. This issue is forcing me to find a new solution entirely.
Oh and it looks like it may be dependent on tenant. On a client tenant, the messages say:
We noticed that your flow has not run at all in the past 90 days.
On my company's tenant, we only get 60 days:
We noticed that your flow has not run at all in the past 60 days.
EDITED TO ADD: looks like my client's tenant has caught up with mine, and they are now getting turned off at 60 days too. So, rather than make it better by allowing me to "opt out" of this behavior for some Flows, they are actually making worse.
🙂
Hi all Power users
This link show the new limit (or anyway new to me)
https://docs.microsoft.com/en-us/power-automate/limits-and-config#expiration-limits
"To keep the flow active you may need to adjust your trigger or purchase a standalone Power Automate license plan"
So if we don't want these triggers to time-out, we need to buy a standalone Power license plan.
Anyone, knows how to find the price for such a plan?
https://flow.microsoft.com/en-us/pricing/ has the pricing. I know this wasn't a limit when I first created these Flows - so this is super annoying. But thanks for directing me to the documentation.
Just schedule to run monthly (or daily) and have a conditional check for the month or date needed.
if formatDateTime(utcnow(),'MMMM') = April ...
The scheduled trigger with a condition is the definite workaround, but it really makes no sense to me for Microsoft to enact this. Really if more people use that workaround it is just going to increase the load for Microsoft. (example: I used to have 10 automated trigger flows that run once each every 4 to 6 months when the trigger is enacted, but now I have 10 scheduled flows that run weekly or daily and check for the condition to be met) And of course this helps with automated and scheduled flows, but will not help with an instant cloud flow from a button, for instance.
A choice that could only have been made to try and drive revenue from Power Automate licensing, but this really seems to be NOT the way at least for me.
I have this kind of trigger for monthly and yearly tasks. Monthly is ok but not yearly.
From the discussion - it seems the best option is to schedule a flow to run weekly, to initiate the flow that needs to stay alive. You can pass a parameter into the flow call, which means your critical flow can simply check for that parameter, and exit when it exists. Rather simple approach and workable. I don't really understand the purpose of automatically disabling a dormant flow. It's not like doing so improves Azure performance (it's DORMANT). SMH
Additonally - your "tapper" flow can be modified to call as many flows as needed to be kept alive. You will just need to modify the subsequent flows to check for the parameter and exit. But you'd at least have a single point of kicking off the keep-alive flow.
I found a new action possible trough the "basic" power automate, the action is "activate flow". Trough that new action, i've input all my flows that are possible to be deactivated (dormant). I run that one on a monthly basis in order to keep everything alive.
Hope it might help others
I believe this is currently the best option to address a stupid situation. Thanks, @CManske , for posting it.
I've tried creating a Monthly scheduled flow to list all the flows and turn them on. It's running successfully but it doesn't seem to be turning them on. I'm logged in as the Flow creator user/owner. My flow is below.
I deliberately turned off 2 flows to see what would happen. But it doesn't turn them on. Any ideas what I might be doing wrong?
Thanks,
Sam
This is the TENTH post in our ongoing series dedicated to helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we feature new content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start. Community Support is part of every one of our communities, accessible to all our community members. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Community Accounts & Registration is the go-to source for any and all information related to your account here in the community. It's full of great knowledge base articles that will help you manage your community account and know what steps to take if you wish to close your account. ● Power Apps ● Power Automate ● Power Pages, ● Copilot Studio Using the Community is your source for assistance with everything from Community User Groups to FAQ's and more. If you want to know what kudos are, how badges work, how to level up your User Group or something else, you will probably find the answers here. ● Power Apps ● Power Automate ● Power Pages ● Copilot Studio Community Feedback is where you can share opportunities, concerns, or get information from the Community Engagement team. It's your best place to post a question about an issue you're having in the community, a general question you need answered. Whatever it is, visit Community Feedback to get the answers you need right away. Our team is honored to partner with you and can't wait to help you! ● Power Apps ● Power Automate ● Power Pages ● Copilot Studio
What an amazing event we had this year, as Microsoft showcased the latest advancements in how AI has the potential to reshape how customers, partners and developers strategize the future of work. Check out below some of our handpicked videos and Ignite announcements to see how Microsoft is driving real change for users and businesses across the globe. Video Highlights Click the image below to check out a selection of Ignite 2023 videos, including the "Microsoft Cloud in the era of AI" keynote from Scott Guthrie, Charles Lamanna, Arun Ulag, Sarah Bird, Rani Borkar, Eric Boyd, Erin Chapple, Ali Ghodsi, and Seth Juarez. There's also a great breakdown of the amazing Microsoft Copilot Studio with Omar Aftab, Gary Pretty, and Kendra Springer, plus exciting sessions from Rajesh Jha, Jared Spataro, Ryan Jones, Zohar Raz, and many more. Blog Announcements Microsoft Copilot presents an opportunity to reimagine the way we work—turning natural language into the most powerful productivity tool on the planet. With AI, organizations can unearth value in data across productivity tools like business applications and Microsoft 365. Click the link below to find out more. Check out the latest features in Microsoft Power Apps that will help developers create AI-infused apps faster, give administrators more control over managing thousands of Microsoft Power Platform makers at scale, and deliver better experiences to users around the world. Click the image below to find out more. Click below to discover new ways to orchestrate business processes across your organization with Copilot in Power Automate. With its user-friendly interface that offers hundreds of prebuilt drag-and-drop actions, more customers have been able to benefit from the power of automation. Discover how Microsoft Power Platform and Microsoft Dataverse are activating the strength of your enterprise data using AI, the announcement of “plugins for Microsoft Copilot for Microsoft 365”, plus two new Power Apps creator experiences using Excel and natural language. Click below to find out more about the general availability of Microsoft Fabric and the public preview of Copilot in Microsoft Fabric. With the launch of these next-generation analytics tools, you can empower your data teams to easily scale the demand on your growing business. And for the rest of all the good stuff, click the link below to visit the Microsoft Ignite 2023 "Book of News", with over ONE HUNDRED announcements across infrastructure, data, security, new tools, AI, and everything else in-between!
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This is the eighth post in our series dedicated to helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we feature new content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! This Week: All About Subscriptions & Notifications Subscribing to a CategorySubscribing to a TopicSubscribing to a LabelBookmarksManaging & Viewing your Subscriptions & BookmarksA Note on Following Friends on Mobile Subscriptions ensure that you receive automated messages about the most recent posts and replies. There are multiple ways you can subscribe to content and boards in the community! (Please note: if you have created an AAD (Azure Active Directory) account you won't be able to receive e-mail notifications.) Subscribing to a Category When you're looking at the entire category, select from the Options drop down and choose Subscribe. You can then choose to Subscribe to all of the boards or select only the boards you want to receive notifications. When you're satisfied with your choices, click Save. Subscribing to a Topic You can also subscribe to a single topic by clicking Subscribe from the Options drop down menu, while you are viewing the topic or in the General board overview, respectively. Subscribing to a Label You can find the labels at the bottom left of a post.From a particular post with a label, click on the label to filter by that label. This opens a window containing a list of posts with the label you have selected. Click Subscribe. Note: You can only subscribe to a label at the board level. If you subscribe to a label named 'Copilot' at board #1, it will not automatically subscribe you to an identically named label at board #2. You will have to subscribe twice, once at each board. Bookmarks Just like you can subscribe to topics and categories, you can also bookmark topics and boards from the same menus! Simply go to the Topic Options drop down menu to bookmark a topic or the Options drop down to bookmark a board. The difference between subscribing and bookmarking is that subscriptions provide you with notifications, whereas bookmarks provide you a static way of easily accessing your favorite boards from the My subscriptions area. Managing & Viewing Your Subscriptions & Bookmarks To manage your subscriptions, click on your avatar and select My subscriptions from the drop-down menu. From the Subscriptions & Notifications tab, you can manage your subscriptions, including your e-mail subscription options, your bookmarks, your notification settings, and your email notification format. You can see a list of all your subscriptions and bookmarks and choose which ones to delete, either individually or in bulk, by checking multiple boxes. A Note on Following Friends on Mobile Adding someone as a friend or selecting Follow in the mobile view does not allow you to subscribe to their activity feed. You will merely be able to see your friends’ biography, other personal information, or online status, and send messages more quickly by choosing who to send the message to from a list, as opposed to having to search by username.
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