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Helper II
Helper II

Purchase Order


We use paper purchase orders. I was wondering if there is a way to use Power Automate so the order gets sent for approval and then onto the finance team.

I normally use Forms to trigger a flow, but it can't add up the row lines for us of the different items to purchase.

Is this something I could do with PowerApps then add the results into either Excel or sharepoint list ?


Super User
Super User

Hi @karldenton yes this can be done still using your form but saving that to a SharePoint list via Power Automate, sending that for approval, and when approved updating the SharePoint list with the approval status and that the items are to be ordered. Something along the following lines:

  • Forms trigger: When a new response is submitted.
  • Forms action: Get response details
  • SharePoint action: Create item
  • Start and Wait for approval
  • SharePoint action: update item (Outcome, Completion date, Approver Display Name), set status column to "To be ordered"
  • Send email with details of the order, approval and current status.

Let me know if you need more details.

Los Gallardos
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Thanks Rob. How could you implement the items though as there may be, for example 10x highlighter pens at 50p each, 1 x glue stick etc



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