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_jason
Helper I
Helper I

Questions about Power Automate Approval Flow

I am quite new to Power Automate. Would appreciate if anyone could answer the following questions.

 

1. Is there a limitation on how long a flow can run? What will happen if a flow is expired?

2. Is there an expiration on the duration of an approval? If an approval is expired or timed out, could user still respond to the corresponding approval email?

3. Is there a way to cancel an approval in the flow, in which the approval is created using the "Start and wait for an approval" or "Start an approval" activity?

4. Is there a way to hide "Requested by" in the approval email?

5. What is the best practice to send out approval reminders?

-- Send out a plan email after some interval, OR time out the 1st approval first after some interval and send the 2nd approval?

2 REPLIES 2
jinivthakkar
Super User
Super User

@_jason  Let me try answering your questions:

 

1. Is there a limitation on how long a flow can run? What will happen if a flow is expired? - Yes there is a limitation and the flow can run max upto 30 days.

2. Is there an expiration on the duration of an approval? If an approval is expired or timed out, could user still respond to the corresponding approval email? - Yes there is a limitation and the flow can run max upto 30 days, but you could add an action which would run on expired or timed out, the user will not be able to respond to approval email after expiry or timeout.

3. Is there a way to cancel an approval in the flow, in which the approval is created using the "Start and wait for an approval" or "Start an approval" activity? - You can reject the flow, else from the backend, you can select the instance and cancel any specific instance which is in progress.

4. Is there a way to hide "Requested by" in the approval email? - No.

5. What is the best practice to send out approval reminders? - I prefer emails after some interval over start approvals unless the user wants to approve on the email itself.

-- Send out a plan email after some interval, OR time out the 1st approval first after some interval and send the 2nd approval?

 

Check out this tutorial by Reza, Approval Flows Cookbook which will help you with all other details

 

https://www.youtube.com/watch?v=4ZnI0_atYUo&list=PLTyFh-qDKAiFUGTtwSwFT79Y7_jq_Aipe

 

Hope this helps.

 

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@jinivthakkar Thanks much for your reply.

I have created an approval using the "Start and wait for an approval" activity where the Timeout is set to 30 seconds.

I have received the approval email.

After 30 seconds, the "Start and wait for an approval" activity is timed out and the next activity is executed.

However, I can still click on Approve/Reject on the approval email.

Is it a known problem?

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