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mfazilm98
Frequent Visitor

RENAME ATTACHMENTS UPLOADED FROM MS FORMS AND SEND EMAIL

Hi,

 

I need to create a flow where when a file is uploaded using MS forms, through Powe automate an email would be generated with the attachment also in that email.

 

But the file needs to be renamed using the answers provided from the MS forms.

Ex: 

Question 1> First Name

Answer> Sam

 

Question 2> Last Name

Answer> Peter

 

Question 3> Please upload a photo

Answer> User uploads a photo

 

When the email is sent attaching the photo uploaded it needs to be renamed as "Sam_Peter". Where as the file name needs to be extracted from the answers provided in the MS Forms questions. The file needs to be saved in One Drive also.

 

I already have a process in place where a mail is generated by extracting the file uploaded in MS forms, but the issue is i need support on how to rename the file accordingly as above requested. 

1 ACCEPTED SOLUTION

Accepted Solutions
trice602
Super User
Super User

Hi @mfazilm / @mfazilm98 ,

 

Here's a working flow you can make you own.

 

trice602_0-1705251517426.png

 

 

The form:

 

trice602_1-1705251543755.png

 

 

After your get response details, you need to parse JSON action to get the details of the file upload question.  Run the flow and get the json out of the file upload question.  Copy.

 

Shown below:  Get response details run output.

 

trice602_2-1705251644561.png

 

Next in your parse json action, select the file upload question for the content, and then click generate from sample button and paste in your json from the previous step.  Your action should look similar to below.

 

trice602_3-1705251715752.png

 

 

Next add a get file content, and select the fileID from your parse json action.  Notice this will wrap itself in an apply to each even though there will only be one file upload, don't worry to much about this.

 

trice602_4-1705251811473.png

 

Next add your send email action... with the attachment details shown below.

 

trice602_5-1705251844130.png

 

Last step, create your file.

 

trice602_6-1705251976784.png

 

 

trice602_7-1705252001300.png

 

trice602_8-1705252021292.png

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

View solution in original post

8 REPLIES 8
mfazilm
Helper I
Helper I

@trice602  @ScottShearer  @ManishSolanki @SudeepGhatakNZ  need your help guys

trice602
Super User
Super User

Hi @mfazilm / @mfazilm98 ,

 

Here's a working flow you can make you own.

 

trice602_0-1705251517426.png

 

 

The form:

 

trice602_1-1705251543755.png

 

 

After your get response details, you need to parse JSON action to get the details of the file upload question.  Run the flow and get the json out of the file upload question.  Copy.

 

Shown below:  Get response details run output.

 

trice602_2-1705251644561.png

 

Next in your parse json action, select the file upload question for the content, and then click generate from sample button and paste in your json from the previous step.  Your action should look similar to below.

 

trice602_3-1705251715752.png

 

 

Next add a get file content, and select the fileID from your parse json action.  Notice this will wrap itself in an apply to each even though there will only be one file upload, don't worry to much about this.

 

trice602_4-1705251811473.png

 

Next add your send email action... with the attachment details shown below.

 

trice602_5-1705251844130.png

 

Last step, create your file.

 

trice602_6-1705251976784.png

 

 

trice602_7-1705252001300.png

 

trice602_8-1705252021292.png

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn
trice602
Super User
Super User

Hi @mfazilm / @mfazilm98 ,

 

Previously this dynamic content was not available in the new designer and is why this is shown in classic.  Switch to classic for this flow (only body/value is available in the new designer).

 

trice602_0-1705252236147.png

 

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

Thank you, Trice, for the quick response.

 

However, I have tried it but it didn't work since I have uploaded a excel file and he file format didn't show accordingly.

 

below is how the file is shown once the email has been generated.

 

mfazilm_0-1705252713027.png

 

trice602
Super User
Super User

Hi @mfazilm ,

 

You said you were uploading photos, not excel files.  In my example, you can see mine is hard-coded as .jpg.  You can change as needed.

 

 

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

Thank you for the support, now it worked. 

trice602
Super User
Super User

Hi @mfazilm ,

 

Nice!  Always glad to see these responses! This is a FAQ - please mark as a solution to help others find it!

 

 

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn
carlosdavids5
Regular Visitor

@trice602  what can I do if I want to upload more than one attachment in one email using this flow? The Flow works fine however, when I try to upload more than one attachment it will send it in a separate email.   Thank you in advance

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