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mfazilm
Helper I
Helper I

Re-attach documents to response message(Approve/Reject) in power automate approvals

Scenario:

The user will be uploading multiple files and file types via MS Forms and the uploaded documents will be retrieved by power automate and sent to a PIC for approval. So once the PIC approves/rejects with/without comments the relevant approval a reply email needs to be sent to the MS forms submitted user with the relevant documents attached in that email.

 

Issue:

I was able to implement this function for a single document but when it comes to multiple documents, I am stuck on the implementation.

 

Does anybody have an idea on how to include multiple attachments to a response message. It does not need to be uploaded on SharePoint or OneDrive. Since all form responses are recorded on OneDrive no need of reuploading it again.

 

 

4 REPLIES 4
WillPage
Memorable Member
Memorable Member

Create an array with a schema like

[
{
  "ContentBytes": <base 64 encoded file content>,
  "Name": "file name1.pdf"
},
{
  "ContentBytes": <base 64 encoded file content>,
  "Name": "file name2.pdf"
}
]

You can do this in a Select if you already have an array which contains objects that contain file content and name already, just transform the schema with a select. If you need to get the file content first then do it in an apply to each loop and use the append to array variable action to push an object on to the array for each file.

In the Send an email action, switch the Attachments input to JSON and drop the output of your Select or the array variable in there:

WillPage_1-1657687336167.png

 

 

mfazilm
Helper I
Helper I

I have already created an array as below. Even though i get the multiple attachments uploaded via forms once the response is submitted i am not able to attach those multiple documents in the response.

Attachment 1.PNG

WillPage
Memorable Member
Memorable Member

Look at the schema of the array in my post above and copy that exactly. Your property names are wrong. Also, if the content is from a Get file content action then it'll be the $content property of the body you want, e.g body('Get_file_content')?['$content'] rather than the whole body which you have done there.

I got an error when i did so. Error.PNG

 

This is action of the Get file content action.

Att 2.png

 

if you don't mine could you share me the step by step guide so then it will be easy for me t follow up and implement the same. 

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