cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Read rows Excel and send mail

Hi,

 

I am new developing in this technology. Would it be possible to read from an excel file, where there is a column named "date", and get all those records that match the current date? And then send an email with those selected records?.

 

thanks in advance.

 

1 ACCEPTED SOLUTION

Accepted Solutions
v-micsh-msft
Community Support
Community Support

Hi @jesus_obiang,

 

Yes, that is possible.

But first it would require the Data within the Excel to be formatted into a table.

Create or delete an Excel table

You could rename Excel table Name by following:

Rename an Excel Table

Then follow the steps in the image below:

Steps should be:

1. Add the Recurrence (Schedule) Trigger, specify the Frquency and Interval,

2. Add Excel ->Get Rows Action, specify the Excel file and the corresponding Table, 

3. Add the Filter Array action, Add the Excel ->Get Rows Value content as the From input, then under condition, click advanced mode, copy and paste the following code:

@equals(formatDateTime(item()?['Date'],'yyyy/MM/dd'), utcnow('yyyy/MM/dd'))

This Assumes you have a Date Column defined in your Excel table,

4. Add the Create HTML table Action, specify the including headers option to yes,

5. Add the Send an Email action, click advanced options, specify the Is HTML option to Yes.

 

21.PNG

The running results:

22.PNG

23.PNG

 

Regards,

Michael

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

15 REPLIES 15
v-micsh-msft
Community Support
Community Support

Hi @jesus_obiang,

 

Yes, that is possible.

But first it would require the Data within the Excel to be formatted into a table.

Create or delete an Excel table

You could rename Excel table Name by following:

Rename an Excel Table

Then follow the steps in the image below:

Steps should be:

1. Add the Recurrence (Schedule) Trigger, specify the Frquency and Interval,

2. Add Excel ->Get Rows Action, specify the Excel file and the corresponding Table, 

3. Add the Filter Array action, Add the Excel ->Get Rows Value content as the From input, then under condition, click advanced mode, copy and paste the following code:

@equals(formatDateTime(item()?['Date'],'yyyy/MM/dd'), utcnow('yyyy/MM/dd'))

This Assumes you have a Date Column defined in your Excel table,

4. Add the Create HTML table Action, specify the including headers option to yes,

5. Add the Send an Email action, click advanced options, specify the Is HTML option to Yes.

 

21.PNG

The running results:

22.PNG

23.PNG

 

Regards,

Michael

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Amazing!!!!! Michael

A great explanation, it worked perfectly.
Thank you so much for everything

Regards

Is it possible to delete the rows once the FLOW has run? I created a FLOW to pass Quiz results to a SharePoint List. But there is a limit to 500 entries. Can I use FLOW delete results once they have been passed to SharePoint so I have room for new responses?

Anonymous
Not applicable

The "create html table" step was what I was missing, just logged in to thank you, @v-micsh-msft, for this answer.

I'm trying to use this template as a means to do something similar, but for some reason my flow keeps erroring out at the Filter level. In the error dialog, it appears that the filter is not picking up my "Date" column. For some reason Get Rows doesn't seem to find the Date Column. Any help would be greatly appreciated.

 

Thanks!

Anonymous
Not applicable

Hi Michel,

 

I have a smililar requirement where I have to read all the rows in the excel file (uploaded in SharePoint doc library). There is a date column and a complain id column. If the complain id column is blank, 24 hours after the date (mentioned in the date column) it will trigger a mail to the person's mail Id mentioned in the another column. 

 

Looking forward to your resoponse. 

 

Thanks in Advanve.

 

-Sahadev

 

Hope you can help, I have tried to follow your guidance, please see below. When I add send an email to the bottom of this for the To  (email address) I get the option of create HTML table and the output or the get rows from the excel files.  If I add the email address from the excel table it then adds the apply to each.  I am just not sure what I am doing wrong, I assume the HTML table is holding the results filtered by the array and then should only send emails to those results, but how do I then define what is sent in the email.  Sorry I am very new to flows, hope someone can help.

Capture.PNG

Anonymous
Not applicable

Is it possible to remove the columns before the the Date column?

@v-micsh-msft unfortunately I cannot follow your steps successfully due to the Get a Row issue noted in this post: https://powerusers.microsoft.com/t5/Connecting-To-Data/Error-404-Excel-Business/m-p/209444#M4383. I cannot get an array to filter from the Get a Row due to the workaround mentioned above. I need the workaround because the get a row will not accept a key value. What are my next steps? What I am I missing? How can I get a value out of Get a Row to put in the array filter?

 

Photo 1, Photo 2, Photo 3

srinivas02
Frequent Visitor

Every day we receive an Email containing an Excel file, using Flow I am saving on my one drive for business.

Now I want to create a flow to fetch the row information into MS teams

Array NameRaw TBUsable TB% AllocatedRemaining Alloc
Sample_119321090%17
Sample_219421090%16
Sample_319021088%20

 

Whenever someone from the MS team looking for the information of Sample_2 it should be displayed.

Array NameRaw TBUsable TB% AllocatedRemaining Alloc
Sample_219421090%16

 

 

Can someone help me with how to create the flow?

Thank you Michael,

 

This was almost what I was looking for except for one more detail I need.

 

Because of Covid-19, lots of families lost their jobs and income thus needing feeding support. They applied for it in an excel form and now need to be redirected to institutions in their residence zone. 

 

My table has an column regarding the Institution's Email and a Date column. I need to send all the rows from a certain Date that belong to a certain Institution everyday to their e-mail. Only one e-mail to each Institution. Would that be possible?Capturar.PNG 

 

Thanks and regards, Joana

I tried use similar form for get 1 week before today. in my flow is necessary send one file with rows the this week, this file will send for email once day . I tried this way
addDays(utcNow(),-7,'dd-MM-YYYY') but not work, in this form 

@equals(formatDateTime(item()?['Date'],'yyyy/MM/dd'), utcnow('yyyy/MM/dd'))

where I can put limit seven days ago ? 

 

my flow

forum8.jpg

Hi @v-micsh-msft ,

Is it still possible to make an HTML table from an Excel table now that Microsoft has removed the "Get Rows" action?

Thanks!

Hi @2076192 

 

If you have those rows into an Excel online file, there's a function called "delete rows" inside Excel functions. But, you must manage your table with keys, so once you specify the unique key it can delete the row.

 

I imagine that if you're trying to delete several rows you can "create" an array with those keys, and then use 'Apply to Each' when you create the 'Delete Row" function.

 

If you found any other solution please share it 🙂 even if this post has almost 4 years old.

 

Cheers.

Hi @v-micsh-msft,

We maintain an Excel sheet containing a comprehensive list of company users and their respective software accesses. Whenever a new user joins the company and requires access to specific software applications, we include them in the list and initiate an email to grant them access to the necessary software.

Can I automate this procedure so that Power Automate automatically sends emails to the designated recipients with the new user details, as soon as a new user is added to the list?

 

Thank you so much for your help in advance. 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (4,690)