cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
jesus_obiang
New Member

Read rows Excel and send mail

Hi,

 

I am new developing in this technology. Would it be possible to read from an excel file, where there is a column named "date", and get all those records that match the current date? And then send an email with those selected records?.

 

thanks in advance.

 

1 ACCEPTED SOLUTION

Accepted Solutions
v-micsh-msft
Community Support
Community Support

Hi @jesus_obiang,

 

Yes, that is possible.

But first it would require the Data within the Excel to be formatted into a table.

Create or delete an Excel table

You could rename Excel table Name by following:

Rename an Excel Table

Then follow the steps in the image below:

Steps should be:

1. Add the Recurrence (Schedule) Trigger, specify the Frquency and Interval,

2. Add Excel ->Get Rows Action, specify the Excel file and the corresponding Table, 

3. Add the Filter Array action, Add the Excel ->Get Rows Value content as the From input, then under condition, click advanced mode, copy and paste the following code:

@equals(formatDateTime(item()?['Date'],'yyyy/MM/dd'), utcnow('yyyy/MM/dd'))

This Assumes you have a Date Column defined in your Excel table,

4. Add the Create HTML table Action, specify the including headers option to yes,

5. Add the Send an Email action, click advanced options, specify the Is HTML option to Yes.

 

21.PNG

The running results:

22.PNG

23.PNG

 

Regards,

Michael

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

15 REPLIES 15
v-micsh-msft
Community Support
Community Support

Hi @jesus_obiang,

 

Yes, that is possible.

But first it would require the Data within the Excel to be formatted into a table.

Create or delete an Excel table

You could rename Excel table Name by following:

Rename an Excel Table

Then follow the steps in the image below:

Steps should be:

1. Add the Recurrence (Schedule) Trigger, specify the Frquency and Interval,

2. Add Excel ->Get Rows Action, specify the Excel file and the corresponding Table, 

3. Add the Filter Array action, Add the Excel ->Get Rows Value content as the From input, then under condition, click advanced mode, copy and paste the following code:

@equals(formatDateTime(item()?['Date'],'yyyy/MM/dd'), utcnow('yyyy/MM/dd'))

This Assumes you have a Date Column defined in your Excel table,

4. Add the Create HTML table Action, specify the including headers option to yes,

5. Add the Send an Email action, click advanced options, specify the Is HTML option to Yes.

 

21.PNG

The running results:

22.PNG

23.PNG

 

Regards,

Michael

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Amazing!!!!! Michael

A great explanation, it worked perfectly.
Thank you so much for everything

Regards

Is it possible to delete the rows once the FLOW has run? I created a FLOW to pass Quiz results to a SharePoint List. But there is a limit to 500 entries. Can I use FLOW delete results once they have been passed to SharePoint so I have room for new responses?

Anonymous
Not applicable

The "create html table" step was what I was missing, just logged in to thank you, @v-micsh-msft, for this answer.

I'm trying to use this template as a means to do something similar, but for some reason my flow keeps erroring out at the Filter level. In the error dialog, it appears that the filter is not picking up my "Date" column. For some reason Get Rows doesn't seem to find the Date Column. Any help would be greatly appreciated.

 

Thanks!

Anonymous
Not applicable

Hi Michel,

 

I have a smililar requirement where I have to read all the rows in the excel file (uploaded in SharePoint doc library). There is a date column and a complain id column. If the complain id column is blank, 24 hours after the date (mentioned in the date column) it will trigger a mail to the person's mail Id mentioned in the another column. 

 

Looking forward to your resoponse. 

 

Thanks in Advanve.

 

-Sahadev

 

Hope you can help, I have tried to follow your guidance, please see below. When I add send an email to the bottom of this for the To  (email address) I get the option of create HTML table and the output or the get rows from the excel files.  If I add the email address from the excel table it then adds the apply to each.  I am just not sure what I am doing wrong, I assume the HTML table is holding the results filtered by the array and then should only send emails to those results, but how do I then define what is sent in the email.  Sorry I am very new to flows, hope someone can help.

Capture.PNG

Anonymous
Not applicable

Is it possible to remove the columns before the the Date column?

@v-micsh-msft unfortunately I cannot follow your steps successfully due to the Get a Row issue noted in this post: https://powerusers.microsoft.com/t5/Connecting-To-Data/Error-404-Excel-Business/m-p/209444#M4383. I cannot get an array to filter from the Get a Row due to the workaround mentioned above. I need the workaround because the get a row will not accept a key value. What are my next steps? What I am I missing? How can I get a value out of Get a Row to put in the array filter?

 

Photo 1, Photo 2, Photo 3

srinivas02
Frequent Visitor

Every day we receive an Email containing an Excel file, using Flow I am saving on my one drive for business.

Now I want to create a flow to fetch the row information into MS teams

Array NameRaw TBUsable TB% AllocatedRemaining Alloc
Sample_119321090%17
Sample_219421090%16
Sample_319021088%20

 

Whenever someone from the MS team looking for the information of Sample_2 it should be displayed.

Array NameRaw TBUsable TB% AllocatedRemaining Alloc
Sample_219421090%16

 

 

Can someone help me with how to create the flow?

Thank you Michael,

 

This was almost what I was looking for except for one more detail I need.

 

Because of Covid-19, lots of families lost their jobs and income thus needing feeding support. They applied for it in an excel form and now need to be redirected to institutions in their residence zone. 

 

My table has an column regarding the Institution's Email and a Date column. I need to send all the rows from a certain Date that belong to a certain Institution everyday to their e-mail. Only one e-mail to each Institution. Would that be possible?Capturar.PNG 

 

Thanks and regards, Joana

I tried use similar form for get 1 week before today. in my flow is necessary send one file with rows the this week, this file will send for email once day . I tried this way
addDays(utcNow(),-7,'dd-MM-YYYY') but not work, in this form 

@equals(formatDateTime(item()?['Date'],'yyyy/MM/dd'), utcnow('yyyy/MM/dd'))

where I can put limit seven days ago ? 

 

my flow

forum8.jpg

Hi @v-micsh-msft ,

Is it still possible to make an HTML table from an Excel table now that Microsoft has removed the "Get Rows" action?

Thanks!

Hi @2076192 

 

If you have those rows into an Excel online file, there's a function called "delete rows" inside Excel functions. But, you must manage your table with keys, so once you specify the unique key it can delete the row.

 

I imagine that if you're trying to delete several rows you can "create" an array with those keys, and then use 'Apply to Each' when you create the 'Delete Row" function.

 

If you found any other solution please share it 🙂 even if this post has almost 4 years old.

 

Cheers.

SravyaNeppalli
New Member

Hi @v-micsh-msft,

We maintain an Excel sheet containing a comprehensive list of company users and their respective software accesses. Whenever a new user joins the company and requires access to specific software applications, we include them in the list and initiate an email to grant them access to the necessary software.

Can I automate this procedure so that Power Automate automatically sends emails to the designated recipients with the new user details, as soon as a new user is added to the list?

 

Thank you so much for your help in advance. 

Helpful resources

Announcements

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (5,109)