I have a flow that currently will send an email for every expired file. However, I want to combine them, so all files under the same Owner will be sent together, in one email, instead of each file having it's own email. So I need to figure out how to send more then one item per email, based on the Owner DisplayName field. Any Ideas?
Solved! Go to Solution.
(Let's see if it will allow me to post the images)
I ended up going a different route, which seems to be working so far! by using the orderBy field on getFiles (your way wasn't quite working right, as I'm getting file properties, not items from a list, sorry, my bad on communicating that when i said list instead of library on accident)
Is the list of owners static or will those people change? I was thinking you could have a separate branch for each owner which filters their list and sends an email. That's one way, but there are probably a couple of ways to approach this.
-Ed
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It might be, but if possible it would be better to create it in a way that is can be more dynamic. I was considering doing loops, but I would need to initialize a variable in the loop for the plan I had, and that is a now-go with flow.
A separate branch for each one would make sense, but that would likely not work as well dynamically.
The loop isn't totally dead. What were you thinking about trying? You could initialize the variable before the loop and then update inside. I was thinking you could lead off by creating an array of active owners, and then cycling through each one inside the loop, is that sort of what you had in mind?
-Ed
I was going to create an array variable inside the loop, using each owner as a new array. thus, the (random numbers for example) 15 items with 3 total owners, would combine into 3 arrays, then could be placed into emails respectively. That, however, would require new variables to be initialized inside of the loop, as there's no way of telling how many owners there might be at the time of the flow running.
Ok, I understand. Following that same path again, you can Initialize the variable at the top of your flow (before the loop) and then Set the variable inside. I think I have an idea for a solution but want to test it first. How are you getting the 'expired files'? Is this all in a SharePoint library or something?
-Ed
From a SharePoint list, using Get Items (Properties Only)
Hey there - Checking in: I've got something that is pretty close, just tidying it up a bit and then will document it for you. I'm going to spend some time to see if I can speed the process up (it's not super fast right now).
Anyway, keep us posted on your progress and I'll check back in when I've got this one figured out, as well. 🙂
-Ed
Ok, here we go:
There are two "tricks" to make this work. The first is using a Sharepoint HTTP GET to get all of the owners of your documents. You can include the expiration date as part of your OData filter to only get a list of items for expired docs, right? Here is how mine is set up...
The next trick is to do a self-referencing Union() to get the unique values from that list. I put this expression in a Compose action:
union(body('Send_an_HTTP_request_to_SharePoint')?['value'],body('Send_an_HTTP_request_to_SharePoint')?['value'])
Depending on your comfort level, you can skip the next step, but I added a Parse JSON step so that I was only grabbing the values of the email/owner column (and NOT the header). I didn't write the code in there, I used "Generate from Sample" - lots of articles on this action out there, if you are unfamiliar with it:
Then, I used the Get Items SharePoint action and pointed it to my list. In the OData filter area, you'll put your owner column, then "eq" (no quotes) for equals, and then the value from your Parse JSON step. This will trigger an Apply to Each loop, which is what we want.
After that (but still inside the Apply to Each loop), I added a Select action to only get the columns I wanted from the SP list, and then converted that to an HTML table to include in my email body (the "Output" shown is from the "Select 2" action prior):
Finally, still inside the loop, I send the email. This means that an email will be sent for each 'owner' and include the records for that owner in the HTML table body (shown below as "Output"). You'd swap out my name in the To: field with the dynamic value of the Owner from your Parse JSON step.
This resulted in 2 separate emails (I only had two different owners for the 10 items in my SP list) and each included the appropriate items for each.
Hope that helps. Keep us posted.
-Ed
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Here is a link to a thread which I believe has a solution to your issue.
(Let's see if it will allow me to post the images)
I ended up going a different route, which seems to be working so far! by using the orderBy field on getFiles (your way wasn't quite working right, as I'm getting file properties, not items from a list, sorry, my bad on communicating that when i said list instead of library on accident)
We are excited to kick off our new #TuesdayTIps series, "Back to Basics." This weekly series is our way of helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we will feature new areas of content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! This Week's Tips: Account Support: Changing Passwords, Changing Email Addresses or Usernames, "Need Admin Approval," Etc.Wondering how to get support for your community account? Check out the details on these common questions and more. Just follow the link below for articles that explain it all.Community Account Support - Power Platform Community (microsoft.com) All About GDPR: How It Affects Closing Your Community Account (And Why You Should Think Twice Before You Do)GDPR, the General Data Protection Regulation (GDPR), took effect May 25th 2018. A European privacy law, GDPR imposes new rules on companies and other organizations offering goods and services to people in the European Union (EU), or that collect and analyze data tied to EU residents. GDPR applies no matter where you are located, and it affects what happens when you decide to close your account. Read the details here:All About GDPR - Power Platform Community (microsoft.com) Getting to Know You: Setting Up Your Community Profile, Customizing Your Profile, and More.Your community profile helps other members of the community get to know you as you begin to engage and interact. Your profile is a mirror of your activity in the community. Find out how to set it up, change your avatar, adjust your time zone, and more. Click on the link below to find out how:Community Profile, Time Zone, Picture (Avatar) & D... - Power Platform Community (microsoft.com) That's it for this week. Tune in for more Tuesday Tips next Tuesday and join the community as we get "Back to Basics."
Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show! Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before. We're casting a wider net with three captivating categories: Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine! Got That Special Spark? A Story That Demands to Be Heard? Your moment is now! Sign up to Showcase Your Brilliance: https://aka.ms/MPPCGotPowerSignUp Deadline for submissions: Thursday, Sept 28th How It Works: Submit this form to sign up: https://aka.ms/MPPCGotPowerSignUp We'll contact you if you're selected. Get ready to be onstage! The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark. Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes. Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes. Event Details: Date and Time: Wed Oct 4th, 6:30-9:00PM Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA
The Reading Dynamics 365 and Power Platform User Group is a community-driven initiative that started in September 2022. It has quickly earned recognition for its enthusiastic leadership and resilience in the face of challenges. With a focus on promoting learning and networking among professionals in the Dynamics 365 and Power Platform ecosystem, the group has grown steadily and gained a reputation for its commitment to its members! The group, which had its inaugural event in January 2023 at the Microsoft UK Headquarters in Reading, has since organized three successful gatherings, including a recent social lunch. They maintain a regular schedule of four events per year, each attended by an average of 20-25 enthusiastic participants who enjoy engaging talks and, of course, pizza. The Reading User Group's presence is primarily spread through LinkedIn and Meetup, with the support of the wider community. This thriving community is managed by a dedicated team consisting of Fraser Dear, Tim Leung, and Andrew Bibby, who serves as the main point of contact for the UK Dynamics 365 and Power Platform User Groups. Andrew Bibby, an active figure in the Dynamics 365 and Power Platform community, nominated this group due to his admiration for the Reading UK User Group's efforts. He emphasized their remarkable enthusiasm and success in running the group, noting that they navigated challenges such as finding venues with resilience and smiles on their faces. Despite being a relatively new group with 20-30 members, they have managed to achieve high attendance at their meetings. The group's journey began when Fraser Dear moved to the Reading area and realized the absence of a user group catering to professionals in the Dynamics 365 and Power Platform space. He reached out to Andrew, who provided valuable guidance and support, allowing the Reading User Group to officially join the UK Dynamics 365 and Power Platform User Groups community. One of the group's notable achievements was overcoming the challenge of finding a suitable venue. Initially, their "home" was the Microsoft UK HQ in Reading. However, due to office closures, they had to seek a new location with limited time. Fortunately, a connection with Stephanie Stacey from Microsoft led them to Reading College and its Institute of Technology. The college generously offered them event space and support, forging a mutually beneficial partnership where the group promotes the Institute and encourages its members to support the next generation of IT professionals. With the dedication of its leadership team, the Reading Dynamics 365 and Power Platform User Group is poised to continue growing and thriving! Their story exemplifies the power of community-driven initiatives and the positive impact they can have on professional development and networking in the tech industry. As they move forward with their upcoming events and collaborations with Reading College, the group is likely to remain a valuable resource for professionals in the Reading area and beyond.
As the sun sets on the #SummerofSolutions Challenge, it's time to reflect and celebrate! The journey we embarked upon together was not just about providing answers – it was about fostering a sense of community, encouraging collaboration, and unlocking the true potential of the Power Platform tools. From the initial announcement to the final week's push, the Summer of Solutions Challenge has been a whirlwind of engagement and growth. It was a call to action for every member of our Power Platform community, urging them to contribute their expertise, engage in discussions, and elevate collective knowledge across the community as part of the low-code revolution. Reflecting on the Impact As the challenge ends, it's essential to reflect on the impact it’s had across our Power Platform communities: Community Resilience: The challenge demonstrated the resilience of our community. Despite geographical distances and diverse backgrounds, we came together to contribute, learn, and collaborate. This resilience is the cornerstone of our collective strength.Diverse Expertise: The solutions shared during the challenge underscore the incredible expertise within our community. From intricate technical insights to creative problem-solving, our members showcased their diverse skill sets, enhancing our community's depth.Shared Learning: Solutions spurred shared learning. They provided opportunities for members to grasp new concepts, expand their horizons, and uncover the Power Platform tools' untapped potential. This learning ripple effect will continue to shape our growth. Empowerment: Solutions empowered community members. They validated their knowledge, boosted their confidence, and highlighted their contributions. Each solution shared was a step towards personal and communal empowerment. We are proud and thankful as we conclude the Summer of Solutions Challenge. The challenge showed the potential of teamwork, the benefit of knowledge-sharing, and the resilience of our Power Platform community. The solutions offered by each member are more than just answers; they are the expression of our shared commitment to innovation, growth, and progress! Drum roll, Please... And now, without further ado, it's time to announce the winners who have risen above the rest in the Summer of Solutions Challenge! These are the top community users and Super Users who have not only earned recognition but have become beacons of inspiration for us all. Power Apps Community: Community User Winner: @SpongYe Super User Winner: Pending Acceptance Power Automate Community: Community User Winner: @trice602 Super User Winner: @Expiscornovus Power Virtual Agents Community: Community User Winner: Pending AcceptanceSuper User: Pending Acceptance Power Pages Community: Community User Winner: @OOlashyn Super User Winner: @ChristianAbata We are also pleased to announced two additional tickets that we are awarding to the Overall Top Solution providers in the following communities: Power Apps: @LaurensM Power Automate: @ManishSolanki Thank you for making this challenge a resounding success. Your participation has reaffirmed the strength of our community and the boundless potential that lies within each of us. Let's keep the spirit of collaboration alive as we continue on this incredible journey in Power Platform together.Winners, we will see you in Vegas! Every other amazing solutions superstar, we will see you in the Community!Congratulations, everyone!
Ayonija Shatakshi, a seasoned senior consultant at Improving, Ohio, is a passionate advocate for M365, SharePoint, Power Platform, and Azure, recognizing how they synergize to deliver top-notch solutions. Recently, we asked Ayonija to share her journey as a user group leader, shedding light on her motivations and the benefits she's reaped from her community involvement. Ayonija embarked on her role as a user group leader in December 2022, driven by a desire to explore how the community leveraged various Power Platform components. When she couldn't find a suitable local group, she decided to create one herself! Speaking about the impact of the community on her professional and personal growth, Ayonija says, "It's fascinating to witness how everyone navigates the world of Power Platform, dealing with license constraints and keeping up with new features. There's so much to learn from their experiences.: Her favorite aspect of being a user group leader is the opportunity to network and engage in face-to-face discussions with fellow enthusiasts, fostering deeper connections within the community. Offering advice to budding user group leaders, Ayonija emphasized the importance of communication and consistency, two pillars that sustain any successful community initiative. When asked why she encourages others to become user group leaders, Ayonija said, "Being part of a user group is one of the best ways to connect with experienced professionals in the same field and glean knowledge from them. If there isn't a local group, consider starting one; you'll soon find like-minded individuals." Her highlight from the past year as a user group leader was witnessing consistent growth within the group, a testament to the thriving community she has nurtured. Advocating for user group participation, Ayonija stated, "It's the fastest route to learning from the community, gaining insights, and staying updated on industry trends." Check out her group: Cleveland Power Platform User Group
Hear from Corporate Vice President for Microsoft Business Applications & Platform, Charles Lamanna, as he looks ahead to the second annual Microsoft Power Platform Conference from October 3rd-5th 2023 at the MGM Grand in Las Vegas.Have you got your tickets yet? Register today at www.powerplatformconf.com
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