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_sourcecod3_
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Post Patron

Restore list items version history in bulk

Hi all, 

 

Has anyone been able to figure out a way to restore the version history to a specific date of SharePoint list items? I had a flow which updated a column and mistakenly updated an additional column, and I need to restore the version history for each of the list items, but didn't want to have to do it manually. There are about 500 items. 

 

Any help is greatly appreciated. 

 

Thanks

6 REPLIES 6
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @_sourcecod3_,

 

You could use the restoreVersion method of the Graph API.

 

First you can retrieve all items. After that you can loop through the version history of every single item and find the correct version with a $filter based on the Created field. With the VersionLabel field value you can restore that item version.

 

Below is an example how this might be possible.

 

This is a very basic setup as a proof of concept. I would definitely recommend to first test it in a test list before you run it in your production list

 

1. The First Send an HTTP request (Office 365 Groups connector) just retrieves the items

 

https://graph.microsoft.com/v1.0/sites/@{variables('SiteId')}/lists/@{variables('ListID')}/items

 

 

2. I used a Send an HTTP request to SharePoint action to filter between 08:16 and 08:17 of a certain day. You can adjust that to your specific date. 

Btw, I just used the SharePoint action because the response and filtering was just a bit easier compared to the response of the Graph API (weirdly).

 

_api/web/lists(guid'@{variables('ListID')}')/items(@{items('Apply_to_each')['ID']})/versions?$filter=(Created ge datetime'2022-09-10T08:16:57.000Z') and (Created le datetime'2022-09-10T08:17:12.000Z')&$select=Created,VersionLabel,VersionId

 

 

3. Use another Send an HTTP request to POST with the restoreVersion method

In the URI I am using the first version it found from the previous action and return the VersionLabel.

 

https://graph.microsoft.com/v1.0/sites/@{variables('SiteId')}/lists/@{variables('ListID')}/items/@{items('Apply_to_each')['ID']}/versions/@{body('Send_an_HTTP_request_to_SharePoint_-_GetVersion')['value'][0]['VersionLabel']}/restoreVersion

 

 

restoreitems_graphapi.png



Happy to help out! 🙂

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Hi @Expiscornovus ,

 

Thanks for your response. This is very helpful, but I seem to keep running into an 'Access Denied' issue on restoring the version.

I changed my filter in the SP REST Api call to retrieve a specific version and it works, but in restoring the version from the results I get an access denied msg.

Below is my flow:

errorMsg.png

 

 

the expression you have on your restore version history request did not work for me, I kept getting 'value' is not a property in the results. So I changed it to this and this is when i get the access denied msg.

 

FlowImg.png

 

 

Any clues as to why I'm getting that? I do have SCA access to the site.

 

There's a specific version I need to restore the items to.

 

Thanks

 

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @_sourcecod3_,

 

In the Send an HTTP request I was using different Headers (application/json;odata=nometadata for both Accept and Content-Type headers).

 

Can you use the same Headers to see if that makes a difference? I expect with those Headers it should be able to find the value field and you could also use the expression below:

body('Send_an_HTTP_request_to_SharePoint')['value'][0]['VersionLabel']


Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @Expiscornovus 

 

Cant believe i missed the headers. I've added them and now the URI path works on the restore version action, but It's giving me again the 'Access Denied' error message.

 

updated.png

 

error message:

 

newErr.png

 

Any other ideas?

_sourcecod3_
Post Patron
Post Patron

So it looks like my account doesn't have the proper permissions to restore versions.

Do we know what kind of permissions and where do apply these permissions?

 

graphErr.png

pwwuk
New Member

I'm falling at the first hurdle .. I've got the Site ID using: 

 

https://graph.microsoft.com/v1.0/sites/{mydomain}.sharepoint.com:/filing?$select=id

 

I get an different Site ID using 

https://{domain}.sharepoint.com/{site}/_api/web

 

 And List ID using 

 

https://{mydoamin}.sharepoint.com/{site}/_layouts/15/listedit.aspx?List=%7B???????????????????%7D

where the ?????? = list GUID 

 

using all and every comdination I get 

 

"The specified list was not found"
 
When running the flow. 
 
Any input appreciated 🙂 

 

 

 

 

 

 

 

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