cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
BalletBob
Advocate III
Advocate III

Save email to Sharepoint document library (full email)

Hi,

 

We'd like to save a copy of an email to a Sharepoint document library for future reference. These are our outbound marketing emails and don't have attachments. We'd like to capture the body of the email, preferably how it looks in email.

 

Any ideas?

 

Thanks

 

Damien

1 ACCEPTED SOLUTION

Accepted Solutions
Anonymous
Not applicable

The solution is pretty strait forward now.

The best practice is to combine outlook mail rules and Power Automate flow.

You can set up a folder, and use mail rule to determine which mails need to be archived (move the mail to this folder). And then in Power Automate flow, just monitor the new mails to this folder.

It will be better to add a time stamp to the file name.

 

WaleyWang_0-1625638239950.png

 

View solution in original post

19 REPLIES 19
v-yamao-msft
Community Support
Community Support

Hi BalletBob,

 

How about using a “Create file” action of SharePoint Online to save emails?
I had a flow, “when a control is selected, send email(Subject and Body were set to Ask in PowerApps), create file in SharePoint(File name and File content were set to Ask in PowerApps)”. In the App, I added one Button and two Text input(Text input1 for subject and Text input2 for Body), then added the flow to the Button. when the button was clicked, someone received the email and a file was created to the SharePoint library.
Here is a screenshot of my flow, please try if it works for you.

create file.PNG
 


Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi there,

 

I just wanted to update this thread.

 

It is now possible to do this within flow using Parserr. We have just joined the Flow community and wanted to thank everyone in the flow team for making this possible:

 

https://flow.microsoft.com/en-us/services/shared_parserr/parserr/

 

Parserr allows you to turn incoming emails into useful data to use in various other 3rd party systems.You can use to extract anything trapped in email including email body contents and attachments.

 

Have a look here: https://parserr.com

anyone know of a working solution? When I try this, the resulting file is a blank email file.

Anonymous
Not applicable

The solution is pretty strait forward now.

The best practice is to combine outlook mail rules and Power Automate flow.

You can set up a folder, and use mail rule to determine which mails need to be archived (move the mail to this folder). And then in Power Automate flow, just monitor the new mails to this folder.

It will be better to add a time stamp to the file name.

 

WaleyWang_0-1625638239950.png

 

I've marked this as the solution as both Teams and Sharepoint now natively support viewing MSG files which they didn't when I posted the question.

I was looking to end up with a PDF or image file but I guess I no longer need to.

This is great thanks for the update

@Anonymous trying this and getting a failure, advising me to inspect my inputs. Any thoughts on what I missed?

XSpence8_0-1659443907429.png

EDIT: Adding flow details

XSpence8_1-1659447547951.png

 

 

This worked nicely.  But there seems to be a problem.  When you open the created email in the browser (preview) it takes ages to open.  This only affect emails 'created' with the method you posted.  Actual emails dragged and dropped into sharepoint open with no problems.

 

A second issue is, if you download a 'created' email, it will not open in outlook.  Error:
"We can't open #filename It's possible the file is already open, or you don't have permission to open it."
FYI, I definitely have permissions on the file.

Any ideas on either issue?

Please note, if you have trouble opening the file (email) after you re-download it, you may want to change the file ext to .eml

 

Please see this link... Solved: Not able to open email (.msg) file locally, create... - Power Platform Community (microsoft....

I used this same flow and got a blank message

skagawa
New Member

See screen shot, Screen Shot 2023-01-25 at 8.31.54 PM.png

Also using the same flow but I get the same blank email as skagawa. I have tried changing the extension from .msg to .eml to no avail. Any advice would be appreciated. 

OK eventually I got this to work, though not sure what i changed or what i did. So my take away is this solution works and it was user error. 

LauraCas72
Regular Visitor

I tried to use this set up to save to One Drive, but I got an error on the Outputs

LauraCas72_0-1679079703353.pngLauraCas72_1-1679079733191.png

 

Roaduser
Regular Visitor

Instead of create file.

How do I use the export email, to then ad attachment? I want the email exported/saved into the list item as an attachment.

Is this possible rather than a link to a file in the doc library, which  I can do with the example above.?

The Export mail-action leads to a timeout everytime I start the flow.

Instead I tried to directly use 

triggerOutputs()?['body']
but this generates just an empty email....

Has anyone else every faced problems with certain parts of the automation skipping? i have tested the flow from my own email address and it works fine, but when i receive an email from the person i want to automate it skips the final process? anyone else ever faced this issue? is there a solution for it?

For those experiencing this issue finding this post - I have discovered *a solution* to the issue  It may not be your solution - but it was mine for the blank email error.


Make sure in your Flow creation that you in your Create a File component, the File Content you have selected (eg:  Body) is the one from the relevant Export component eg:

theseannn_0-1715236379357.png

 

 

I noticed that when the "blank" emails are downloading, they're all varying sizes (8kb/15kb/etc) - so I figured they must be downloading some level of content and realised they're not actually blank - they're generating as Word Documents, so if you're using Create a File to make them .eml/.msg then that's why they're blank.

 

So basically if you're using the Body output from the initial Trigger, then it will generate the email as a Word Document and that's where the confusion is setting in.

Hope this helps someone out there - because I've spent an embarrassingly long amount of time trying to find the solution.  There's nothing worse than googling a problem to find someone discovered it 10 years ago, made an updated to say they found a solution, but never gave an answer.

Thanks, that was helpful.

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Results posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (4,166)