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Select and email address for an approval from a Sharepoint list based on form response

Hi All, I am building a flow to automate the process approval. I have the concept working but need some assistance with one key part. The process / concept is as follows:

  • User submits a timecard request via a microsoft form and select badge id (as key)vividichtarosa_0-1708859575562.png

     

  • I have sharepoint list for user list (The data contains badge ID and email)vividichtarosa_1-1708859628364.png

     

  • When i select badge id in microsoft form, then automated read email and send approval to email and teams based on badge id. Help?
1 ACCEPTED SOLUTION

Accepted Solutions

Hi @vividichtarosa 

 

This is a kind of lookup question 

 

see the below demo flow to get an idea on how to do this 🙂

 

Assume i have a form like this 

Nived_Nambiar_0-1708865136314.png

 

Here user will select the employee id of supervisor and submit it. The supervisor details based on employee id can be found in the below sharepoint list 

Nived_Nambiar_1-1708865202643.png

 

 

see the flow 

Nived_Nambiar_2-1708865239272.png

 

First use the trigger when the form is submitted and use get response details to capture the responses.

 

2. Next use Get items to the filter the list based on employee id selected 

Nived_Nambiar_3-1708865311396.png

 

use the Odata filter query to filter the list based on EmpID column (the internal name of EmpID column is Title column as it has been prepared by renaming Title column in my case)

 

Now use the apply to each to iterate through the results of get items and send an approval request to the email captured via get items like below

Nived_Nambiar_4-1708865431598.png

 

 

Hope this design helps !

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

View solution in original post

2 REPLIES 2

Hi @vividichtarosa 

 

This is a kind of lookup question 

 

see the below demo flow to get an idea on how to do this 🙂

 

Assume i have a form like this 

Nived_Nambiar_0-1708865136314.png

 

Here user will select the employee id of supervisor and submit it. The supervisor details based on employee id can be found in the below sharepoint list 

Nived_Nambiar_1-1708865202643.png

 

 

see the flow 

Nived_Nambiar_2-1708865239272.png

 

First use the trigger when the form is submitted and use get response details to capture the responses.

 

2. Next use Get items to the filter the list based on employee id selected 

Nived_Nambiar_3-1708865311396.png

 

use the Odata filter query to filter the list based on EmpID column (the internal name of EmpID column is Title column as it has been prepared by renaming Title column in my case)

 

Now use the apply to each to iterate through the results of get items and send an approval request to the email captured via get items like below

Nived_Nambiar_4-1708865431598.png

 

 

Hope this design helps !

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

Thank you @Nived_Nambiar  That solved my problem!! 😀

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