cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
pete_horan
New Member

Send a policy to the entire organization and track acceptance

Hi all,

 

I have a use case where I need to send a policy to the entire organization and track the employees acceptance. I did this via an excel sheet with all of the emails (which was built manually) and customized the workflow to each employee. It was hugely inefficient and there must be a better way. Please help. 

1 REPLY 1
jinivthakkar
Super User
Super User

@pete_horan Not sure about specifics but something like this can be done :

 

Send email to users with their empid/email id in subject line followed by a special character

E.g. Subject - Accept this policy asap #3789/john@doe.com

 

and in the body add instructions for them to reply to the email as accept/reject(case sensitive)

 

and you can have a flow which triggers when an email is received, from the subject line you get empid/email id by doing a split operation by special character.

 

From the body extract the value - accept/reject and do you thing, update in a SharePoint list or excel.

 

Not sure if you how many users do you have, but now that you have the excel just upload it in a SharePoint list and add a column for accept/reject

 

Flow 1 - to send email for each item in the list 

Flow 2 - to update item when new email received/for each response.

 

--------------------------------------------------------------------------------

If this post helps answer your question, please click on “Accept as Solution” to help other members find it more quickly. If you thought this post was helpful, please give it a Thumbs Up.

Helpful resources

Announcements
Power Platform Conf 2022 768x460.jpg

Join us for Microsoft Power Platform Conference

The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.

New Ideas Forum MPA.jpg

A new place to submit your Ideas for Power Automate

Announcing a new way to share your feedback with the Power Automate Team.

MPA Virtual Workshop Carousel 768x460.png

Register for a Free Workshop

Learn to digitize and optimize business processes and connect all your applications to share data in real time.

MPA Licensing.jpg

Ask your licensing questions at the Power Automate AMA!

Join Priya Kodukula and the licensing team, super users and MVPs to find answers to your questions on Power Automate licensing.

Users online (1,580)