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PauloCercas
Frequent Visitor

Send email notification for specif person

When a document is created or modified with a specific document code(metadata), an email is sent to the person responsible for the document.

If we have 10 different document codes how to send notification to the different emails of the people responsible for the document.

Example:

Doc.Cod           Email

Dw                   pcercas@msn.com

Sp                    José@hotmail.com

Sr                     Joao@gmail.com

 

I want to send notification only fo the person responsible for the document when the specific document is created or modified. 

Please help...

1 ACCEPTED SOLUTION

Accepted Solutions
annajhaveri
Super User
Super User

@PauloCercas  are you storing the document code when new document is created in column in document library? On high level, you can create a separate list that stores all document code and email. Then you can create a flow for new file created or modified, then add Get Items action to query the email that matches the current document with the document code/email stored in list, using document code in filter query of Get Items. That way you will get the email from the list which matches the document code of current document, then you can send email.

Regards,
Anna Jhaveri

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View solution in original post

6 REPLIES 6
annajhaveri
Super User
Super User

@PauloCercas  are you storing the document code when new document is created in column in document library? On high level, you can create a separate list that stores all document code and email. Then you can create a flow for new file created or modified, then add Get Items action to query the email that matches the current document with the document code/email stored in list, using document code in filter query of Get Items. That way you will get the email from the list which matches the document code of current document, then you can send email.

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.
PauloCercas
Frequent Visitor

Thank you for your time. I have a column "Doc.Cod" . In this Field I introduce values, like 'MR' or 'SP'.

PauloCercas_1-1628266913636.png

Like you said i create a list with Doc.Cod and Email.

 

 

 

Now i what to notify the person responsible for the document. That's my problem. 😞

 

Thank you very much.

 

@PauloCercas  do you already have a flow created?

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.

No. I dont have flow for this problem... Im trying to build one... 

@PauloCercas  try to follow the steps i gave, if you face any issues let me know.

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.
PauloCercas
Frequent Visitor

Hello @annajhaveri need some help to query.

PauloCercas_0-1628517304129.png

thanks....

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