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Anonymous
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Send mail when status changes in SP list. (Trigger doesn't work)

Hi,

I have been trying to create a flow so that, when the status of a sharepoint list changes, an email is sent (depending on its status, it is a different email). I have tried with a "Trigger Conditions" but it has not worked for me. I tried putting "@equals(triggerOutputs()?['body/Status/Value'],'Completed','Rejected']" But the workflow doesn't work (doesn't throw error).

Then, I makea call to "Get changes for an item or a file" and finally, apply a "Condition" where if "Has Column Changed: Status" is equals to "true".

 

Does anyone have an idea to send personalized emails for each state?

 

Regards

1 ACCEPTED SOLUTION

Accepted Solutions

@Anonymous 

As I mentioned earlier, you won't be able to use a trigger condition.

In your Flow, add a condition that checks to see if the column of interest to you has changed.  If yes, send the emails.  If no, use a control terminate action (with success) to stop the Flow.

image.png

image.pngimage.png

 

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Scott

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ScottShearer
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@Anonymous 

You won't be able to create a triiger condition that tests if a column has changed.  As you already found out, the only way that you'll be able to determine if a column has changed is with a Get changes for an item or a file (properties only) action.

Can you explain more about what you want to do when you say "send personalized emails for each state"?

 

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If you like my response, please give it a Thumbs Up.

Scott
Anonymous
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Hi @ScottShearer ,

Thanks for your answer.

In answer to your question, what I am looking to do is that if the List Status changes to "Completed", an email is sent with a structure where some information is added. If you change the status to "Processing", you will be sent an email with a structure containing process data. Finally, if the status changes to "Rejected", an email is sent with confidential information and comments on why it has been rejected.

 

Emilio

ScottShearer
Most Valuable Professional
Most Valuable Professional

@Anonymous 

I suggest using a Switch action to send the email.

  1. Use a When an item or file is modified trigger
  2. Add a Get changes for an item or a file (properties only) action action
  3. Add a condition that checks if your status column has changed
  4. On the true side of the condition, add a switch action and send emails as appropriate

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott
Anonymous
Not applicable

@ScottShearer thanks for you help.

Regarding a scenario, I have a query.

 

In the event that other columns other than the status are modified, the flow would continue to execute, only without sending emails. Is there a way to prevent this from happening? For example, adding a "Trigger condition" ? And if so, how could it be? since the ones that have occurred to me have not worked.

 

I really appreciate your help, it's part of my path to continue learning.

@Anonymous 

As I mentioned earlier, you won't be able to use a trigger condition.

In your Flow, add a condition that checks to see if the column of interest to you has changed.  If yes, send the emails.  If no, use a control terminate action (with success) to stop the Flow.

image.png

image.pngimage.png

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott
Anonymous
Not applicable

@ScottShearer 

Thanks you so much, I have performed the steps according to what you have explained to me and it works perfectly. I will leave photos of how it was in the future, someone is useful.

 

Emilealonso_0-1651152969445.pngEmilealonso_1-1651153005404.pngEmilealonso_2-1651153028266.png

 

Regards

 

 

 

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