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kayleegoose
Advocate III
Advocate III

Setting Item Level Permissions on SharePoint List (or any other ideas)

I am recreating our old Nintex workflows on SharePoint Online. I have a bunch that use the workflow to set item-level permissions on new items, because only the submitter and approvers can have access to the forms. I know that there is a SharePoint list setting that will make it so that people can only see what they submit, and that I could add all approvers to a group with higher permissions, but this will only partially work. The approvers are never the same people, so they depend on what the user enters on the form. 

 

I know there isn't an OOB way to do this with Flow, and I see there is one person out there who figured this out: https://noellawlor.wordpress.com/2018/01/18/setting-sharepoint-item-list-permissions-with-flow/

 

But I was wondering if there was a way to handle this that I'm not thinking of. 

Thanks! 

1 REPLY 1

Hi @kayleegoose you can still follow Noel's blog, however don't worry about the part at the beginning about getting the access token from Azure AD.

 

If you use the Send HTTP Action to SharePoint, that will connect using your credentials, so the only part you need to do is make the rest call to break inheritance, and then the subsequent calls to set your permissions after that.

 

Alternatively Plumsail have an action which will set the permissions for you, but that will incur additional cost.

 

You have a couple of options, and if you try the first way and get stuck, let us know and we'll be happy to lend a hand.

 

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@MattWeston365





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