Showing results for 
Search instead for 
Did you mean: 
Frequent Visitor

Share My Flow with a Group - Concerned about the FULL ACCESS pop-up


I have created a flow that uses the following connectors:

  • FORMS (Ended up sharing from My Forms with the Group - saved on my OneDrive - because it was not an option to select from Teams Flow - ALSO, have it on a Channel Tab)

  • EXCEL (filling in form responses - saved to my oneDrive and shared with Group)

  • TEAMS (Post to Channel that group uses on a bigger Team)

  • GROUP EVENT (add a calendar event based on form entry on the Group Calendar)

  • EMAIL ---------deleted because it didn't switch to other users credentials and no permission to send as someone else. Also worried about the FULL ACCESS portion of sharing

  • NOTIFICATION (sends email to me if any step fails) - I was going to have a branch so that it sends a mobile notification if it is successful but I couldn't figure out how to add the phone number (BONUS QUESTION)

The tests work fine. However, the flow is not triggered when anyone else fills out the form. So, I figured that I needed to SHARE. When I go to share with the Group, it says that it will give FULL ACCESS. I take warning seriously. I tried to research and found how to share but NONE address what is meant by FULL ACCESS. Is it just to the specific targeted items in this flow (no problem) OR is it to the entire app as I would have access (all of my files, etc)?

FULL ACCESS to ... ?FULL ACCESS to ... ?

@ScottShearer, you have answered other questions - do you know the answer to this?

Thank you!

Continued Contributor
Continued Contributor

Hello @SeaLee ,


When you share a FLOW to users they will have entire access of your flow that means they can modify, run, see Run history, change actions and connections. In short everything you are able to do with flow that they can do with that flow. 


Another concept is adding users as RUN-ONLY , this means if you want to allow certain users permission to RUN a flow and do not want to give any other permissions than you can add RUN-Only users. 


I am not sure any other relevant document better than Microsoft Doc's for this topic. Please refer


Let me know if you have any questions.




(Please mark it resolved, if it helps you)



Hello @anupam8555 


I did think to use 'run only' but it didn't seem to be an option under Share since my flow is automatic and not manual.

shareFlow 2020-08-10 074639.jpg

Thank you for your explanation.



I just went ahead and shared. It still doesn't work for anyone else.

It is showing up as a Team Flow.


First, I shared to group. A member of the group submitted a form (this is the initial trigger) and nothing happened (it didn't even show up as a new entry in Forms).

Next, I shared to member as an individual. Did another form entry and nothing.


Any ideas?

Continued Contributor
Continued Contributor

Hi @SeaLee ,


Can you please share some of details of flow like how you are triggering up ? 





Hello. I did the sharing but it wouldn't work for anyone else. It would never trigger.

I worked with a Microsoft Tech who said it was shared properly. We changed the Form to be anyone with Link (to allow him to test). He filled out the Form from the link and the Flow worked perfectly.


It still won't work from the Teams Channel Tab for anyone but me. I tried having it on the Tab as a Form (original) and as a website. Neither worked - it does not get back to the Forms site as a response so is unable to trigger the Flow. I ended up just sending the link out and posting on the Channel's wiki for future use. A coworker who is outside of the Group did a test. Everyone else is now skeptical that it will work so I am having trouble getting them to believe me. 


It seems strange that the hyperlink won't work since it really should, to my way of thinking, but I just give up. They can save the link to their browser and just use at will. Then they can still see the results in Teams.


Thank you for your help. It allowed me to overcome my fear of sharing ALL (the MS info is not clear on what to do with sharing other than the very basic process and not the results), rule things out, and be confident that I needed to reach out to MS when it was still unresponsive.


Take care.

Continued Contributor
Continued Contributor

Thanks @SeaLee 

Helpful resources


Tuesday Tips: Getting Started in the Community

TUESDAY TIPS is back!   This weekly series of posts is our way of sharing helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! The original run of Tuesday Tips was a highlight of last year, and these all-new Tips will hopefully prove to be just as informative as helpful. We will cover some basics about the Community, a few "insider tips" to make your experience even better, and sharing best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: I'm Brand New! What Do I Do? The number of new community members we have each week is pretty amazing, and we are so glad to welcome all of you to the Community! You may be wondering. "What do I do? Where do I get started? Will anyone be willing to help me? What I have a question? Help!"   Let's start with this: Welcome to the low-code revolution, and more importantly, welcome to the Power Platform Community! This is a great place to start. Whether you're busy with Power Apps, getting familiar with Power Automate, engaging Copilot Studio, or building in Power Pages, there are a few key places you should check out as you begin your journey: FORUMS: The forums are THE place to ask questions, look at questions asked by other Community members—and see answers and solutions from our Super Users and other helpful people in the Community. Power Apps ForumsPower Automate ForumsCopilot Studio ForumsPower Pages Forums   NEWS & ANNOUNCEMENTS: Our News & Announcements section highlights the newest and greatest updates in the Community, news from the product team, and so much more. It’s updated a few times each week and will also help you find ways to connect with what’s going on in the ever-growing world of Power Platform. Power Apps News & AnnouncementsPower Automate News & AnnouncementsCopilot Studio News & AnnouncementsPower Pages News & Announcements   GALLERIES: The Galleries section of the Community features tons of tips and tricks, features and benefits, and more—through videos created by our Super Users, product teams, and other helpful members of the Community. Power Apps GalleriesPower Automate Galleries Copilot Studio GalleriesPower Pages Galleries BLOGS: The community blogs section is full of handy step-by-step tips from members of the Community—and some of them include detailed answers to some of the questions most frequently asked questions, as well as how they solved a problem they faced. Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog POWER UP PROGRAM: If you’d like to really take a huge step forward in your journey, we recommend checking out the Power Up Program, a Microsoft-sponsored initiative that trains new Power Platform users and has been a huge success since it launched a little over a year ago. There’s a waiting list, so definitely apply soon if you’re interested! Find out more here: Microsoft Power Up Program for career switchers.   There's so much more you'll discover in your Power Platform experience, and this Community is here for YOU! We are glad you've discovered us and can't wait to see where you grow! If you're new to the Community and just getting started, make sure to give this post a kudo and introduce yourself so we can welcome you!

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot Studio" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (4,881)