I have three SharePoint lists with instant flows to run a Custom Action for a selected item. Normal behavior is to select an item, right-click, hover over Automate (or click Automate above the list), wait a moment, and the custom action flow options appear. Yesterday afternoon, some no longer showed up. None of the flows were edited yesterday or today.
The right-click menu for a selected list item does not show all associated custom actions in the Automate section.
@rlengacher if the flows where not changed then probably someone change the user permissions on the list. You need Edit/Contribute permissions to trigger flows for selected item.
--------------------------------------------------------------------------------
If this post helps answer your question, please click on “Accept as Solution” to help other members find it more quickly. If you thought this post was helpful, please give it a Thumbs Up.
@jinivthakkar None of the permissions were edited on the list, so there may be an issue with my Microsoft 365 user information for the main connections on the flow (which I can't change).
I was able to work around this issue by giving run-only permission to the SharePoint list associated with each flow. I don't like that approach because different users on the same list need to see different options, but our team is small, so it won't be a big deal.
@rlengacher run-only permissions is the last resort, great if that works for you.
@jinivthakkar Could you point me to a thread or resource to that clarifies your comment "run-only permissions is the last resort"? I'm not sure if the last resort is assigning individual users as run-only users or assigning the run-only permission to the whole list. I haven't marked my work around as a solution because I still don't know why some but not all of the flows randomly stopped showing.
@rlengacher there are only two things to check: 1. User permissions on list. 2. run only permissions.
thats what I was trying to say, there is no documentation or reference link. Hope you understand.
The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.
Learn to digitize and optimize business processes and connect all your applications to share data in real time.
User | Count |
---|---|
14 | |
13 | |
12 | |
10 | |
9 |
User | Count |
---|---|
31 | |
24 | |
17 | |
12 | |
12 |