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Ash00_101
New Member

SharePoint Online - Can a new user also be automatically granted the Visitor access to the Site while receiving a link for a specific page, file or library?

Hi Community!

 

This is regarding SharePoint Online, user permission on site-level & file-level. I was directed from the Microsoft Community as Power Automate may be of help here.

 

The current scenario & inconvenience is:

 

  • When a site Member shares a file (via Share in a document library) with an internal, new user who has no access to the parent site previously - the Site Owner (my client) receives an access request to be granted to that specific file
  • The new user needs to ask for the site-level access additionally = creating work for the Site Owner

The desired scenario / flow would be:

 

  • A site Member shares a file (via Share in a document library) with an internal, new user: when the Site Owner approves the new user's access to the file, the new user also automatically gets Visitor access to the parent site = to decrease a lot of 'limited access' tagged libraries = easier overview and user access control

 

Does this permission workflow requires out-of-box customisation as a SP Administrator? Or is there an existing workaround that you may suggest?

 

Thanks a lot for your attention and help in advance!

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