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jatherton
Level: Power Up

Sharepoint Items and Approvals as Another User

I have read the information in this entry: https://powerusers.microsoft.com/t5/Building-Flows/Sharepoint-Items-and-Approvals-as-Another-User/m-... and I have set up my flow accordingly, here is the issue my flows are failing with the following message: "You are not authorized to send mail on behalf of the specified sending account."  I understand the reason for this, however, I am not at all willing to give everyone in my organization "Send As" permission to my account if I am reading the error correctly.  Or do I have to give myself "Send as" permissions to all employees?

 

 

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Accepted Solutions
Super User
Super User

Re: Sharepoint Items and Approvals as Another User

@jatherton :

In order to use the "send as" feature of the Office 365 Outlook Send an email action, you must have been granted "send as"  permission by that specified user.  So if you want to send an email as User A, User A must have granted you send as permissions.  So,  you may need to have "send as" permissions granted to you by all employees - probably not practical.

 

As an alternative, you might consider using a shared mailbox and using the Send an email from a shared mailbox action.  At least the email won't be send as you.

 

Another alternative is to use Send an Email notification action action.  Emails sent from this action will be send from "PowerApps or Flow.

 

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

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2 REPLIES 2
Super User
Super User

Re: Sharepoint Items and Approvals as Another User

@jatherton :

In order to use the "send as" feature of the Office 365 Outlook Send an email action, you must have been granted "send as"  permission by that specified user.  So if you want to send an email as User A, User A must have granted you send as permissions.  So,  you may need to have "send as" permissions granted to you by all employees - probably not practical.

 

As an alternative, you might consider using a shared mailbox and using the Send an email from a shared mailbox action.  At least the email won't be send as you.

 

Another alternative is to use Send an Email notification action action.  Emails sent from this action will be send from "PowerApps or Flow.

 

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

View solution in original post

Community Support Team
Community Support Team

Re: Sharepoint Items and Approvals as Another User

Hi @jatherton ,

 

For your scenario, you may consider sending emails using a shared mailbox or using the action Send an email notification as @ScottShearer  suggested.

 

Please take a try with it and feel free post back if you need more help.

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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