Would anyone have a flow suggestion that will, in Powerapps, when a button is pressed, that the data from my SharePoint list could be exported to an excel workbook and then send the excel file as an attachment in Outlook?
Solved! Go to Solution.
Hi @santee I try to avoid multiple selection columns as much as I can (too much headaches) and have no example at hand. With regards to the datetime format, you may find the solution here.
I often use a formatDateTime() expression in Compose actions, then use the Output of the Compose action to display the date in the desired format. Example:
Expression:
```
InvalidTemplate. Unable to process template language expressions in action 'Add_a_row_into_a_table' inputs at line '0' and column '0': 'In function 'formatDateTime', the value provided for date time string 'Created' was not valid. The datetime string must match ISO 8601 format.'.
```
The error seems obvious, i've added string 'Created' (the name of the column) instead of linking the actual column...but i can't link the actual column, if i switch to dynamic content i can only choose body or value
I tried placing the Compose before the Get items (as per your example) but it doesn't let me chose the column i'm interested in.
I know i must be infuriating (a complete n00b) ...but i do try to google before coming here first. Power Automate seem very logic, up to a point. I was expecting this to be really easy ...like: add a row, for column X convert time from whatever you find in whatever i want ... but noooo
@santee that's yet another topic. Maybe this helps Solved: The datetime string must match ISO 8601 format - Power Platform Community (microsoft.com)
Yeah... it doesn't want to cooperate.
So the column which has a list/array object doesn't want to provide me with the value i'm interested (i tried mapping first('column_name')?['name'] ... no good)
The column with the iso8601 refuses to give me the "normal" time (I tried to mapp directly with formatdatetime('Get_items', 'yyyy/MM/dd HH:mm') ... i get same error as above ...; I also tried to do the convert time zone right after Get_items ... the moment i select the column i'm interested it converts into a apply to each loop ... and still gives the same errors).
I am ready to let go of this issue though, as I can probably do the transformation inside SQL (the data i pull from the Sharepoint List, and dump into an excel ... will get pushed through a Python script into a PostgreSQL DB).
So, i'm left with the that colum that doesn't want to provide me with the value I need (DisplayName) but it return a list
@santee with the FormatDateTime function I can't help you much (I don't see why it wouldn't work) but I made a little test on my side for the multiple selection column.
I created a SharePoint list with two columns, Team and Person, where Team is a single line of text and Person is a Person column that allows multiple selections. I want their emails, but not send 3 emails if there are 3 people picked, only one with the 3 email addresses. For the first part it's quite simple:
Note that we initialize the variable varEmails to store the email addresses. In the Get items action I added an ODATA filter 'Person ne null' as I don't want to process any item that has no email address (or no DisplayName in your scenario). Since we are going to use the variable within a for each loop, we must set the Concurrency Control of the flow to 1 (as otherwise, if a flow is started while the previous one is still running, it may pick up the values from the other flow). You do this in the settings of the trigger itself.
Then I added a 'Get item' action, from the same list, with the ID from the 'Get items' outputs. This automatically wrapped it into the first Apply to Each:
Next I added an action 'Append to string variable', which was wrapped in Apply to each 2, nested within the first for each loop when I added the Person field. I used a semicolon to separate the values, as this way the variable can be directly used to send one message to multiple emails:
Then, below and outside that Apply to each 2, back in the first Apply to each, I added the 'Add a row into a table' action, using the varEmails variable. At this point I could as well send an email, using the variable on the TO: line
And finally, I set the variable to null, in order to clear the email addresses and start from scratch for the next item.
Please give me a thumbs up if you find this useful. Thank you!
Same issue as before, the moment I'm trying to replicate your apply to each 2 and select the column that piece of flow changes into an apply to each 3, at select output it changes into value, and then the apply to each 2
@santee you don't need to create the Apply to each 2, it will create it automatically when you select the field (e.g. Person DisplayName or Person Email) from dynamic content. Put a screenshot of your flow here.
Currently my flow is like this:
Manual trigger, search in an Excel Template and delete ever row (i went with this as doing an "update when new items" is not consistent... most of the times it triggers the flow but doesn't pull the new data). Next is getting the items from the SP list.
Next is a for each loop, going through all values (the Compose + Current Time + Converttimezone + formatDate Times is just to fix my previous issue with dates formatting).
In this 'Apply to each' loop, one of the columns is the one causing the issue. If i write its name (lets say Analyst) in the Dynamic Content i get: Analyst, Analyst Item, Analyst Claims, Analyst DisplayName, AnalystEmail, Analyst Picture ... so on.
IF i chose (just) Analyst ... my excel will return []
IF i chose any other variant (I am interested in Display name), then the whole 'Apply to each' flow changes by itself by adding a (within) 'Apply to each 2' and changing the AnalystDisplay into value.
I tried doing as per your input (and other solutions on Google) with initializing a variable, compose and other stuff ... all those solutions require me to select Analyst DisplayName (at some point)... as soon as i do that it changes that flow with an Apply to each loop, with value as values.
This is what happens when i select Analyst DisplayName
With this error:
As you can see, by selecting Analyst DisplayName in the Analyst Column .. changed the flow, forcing a new apply to each 3 to appear. I ran it anyways, just so you can see the above error
@santee that is normal behaviour with multi-selection columns. To follow my approach, try these steps:
@santee I think you miss the Initialize Variable and the Get Item steps. Then you use the variable instead of the dynamic value for Analyst DisplayName.
At step 2, if i select Analyst then type ne null, it will create an each loop with this error:
If i just type "Analyst ne null", the flow behaves, but still errors out:
At step 4, the moment i select the Analyst DisplayName it does create an each loop
@santee the error 'The expression "CG Analyst ne null" is not valid is likely due to the space in the column name.
Try CG_x0020_Analyst ne null or simply CGAnalyst ne null. If that doesn't work, it's likely that this column name has been changed at some point in time. Go to the SharePoint list, List Settings, edit the column and look at the last parameter of the URL in the browser's address bar, for example
Good luck!
I'm back ... with more disappointment ...tried all above, still same 2 issues: data not getting pulled, the moment i select my column in question it creates an each loop (where it was not supposed to). At this point I'm at: if you want to have a remote meeting, I'm up to it
We are excited to kick off our new #TuesdayTIps series, "Back to Basics." This weekly series is our way of helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we will feature new areas of content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! This Week's Tips: Account Support: Changing Passwords, Changing Email Addresses or Usernames, "Need Admin Approval," Etc.Wondering how to get support for your community account? Check out the details on these common questions and more. Just follow the link below for articles that explain it all.Community Account Support - Power Platform Community (microsoft.com) All About GDPR: How It Affects Closing Your Community Account (And Why You Should Think Twice Before You Do)GDPR, the General Data Protection Regulation (GDPR), took effect May 25th 2018. A European privacy law, GDPR imposes new rules on companies and other organizations offering goods and services to people in the European Union (EU), or that collect and analyze data tied to EU residents. GDPR applies no matter where you are located, and it affects what happens when you decide to close your account. Read the details here:All About GDPR - Power Platform Community (microsoft.com) Getting to Know You: Setting Up Your Community Profile, Customizing Your Profile, and More.Your community profile helps other members of the community get to know you as you begin to engage and interact. Your profile is a mirror of your activity in the community. Find out how to set it up, change your avatar, adjust your time zone, and more. Click on the link below to find out how:Community Profile, Time Zone, Picture (Avatar) & D... - Power Platform Community (microsoft.com) That's it for this week. Tune in for more Tuesday Tips next Tuesday and join the community as we get "Back to Basics."
Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show! Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before. We're casting a wider net with three captivating categories: Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine! Got That Special Spark? A Story That Demands to Be Heard? Your moment is now! Sign up to Showcase Your Brilliance: https://aka.ms/MPPCGotPowerSignUp Deadline for submissions: Thursday, Sept 28th How It Works: Submit this form to sign up: https://aka.ms/MPPCGotPowerSignUp We'll contact you if you're selected. Get ready to be onstage! The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark. Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes. Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes. Event Details: Date and Time: Wed Oct 4th, 6:30-9:00PM Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA
The Reading Dynamics 365 and Power Platform User Group is a community-driven initiative that started in September 2022. It has quickly earned recognition for its enthusiastic leadership and resilience in the face of challenges. With a focus on promoting learning and networking among professionals in the Dynamics 365 and Power Platform ecosystem, the group has grown steadily and gained a reputation for its commitment to its members! The group, which had its inaugural event in January 2023 at the Microsoft UK Headquarters in Reading, has since organized three successful gatherings, including a recent social lunch. They maintain a regular schedule of four events per year, each attended by an average of 20-25 enthusiastic participants who enjoy engaging talks and, of course, pizza. The Reading User Group's presence is primarily spread through LinkedIn and Meetup, with the support of the wider community. This thriving community is managed by a dedicated team consisting of Fraser Dear, Tim Leung, and Andrew Bibby, who serves as the main point of contact for the UK Dynamics 365 and Power Platform User Groups. Andrew Bibby, an active figure in the Dynamics 365 and Power Platform community, nominated this group due to his admiration for the Reading UK User Group's efforts. He emphasized their remarkable enthusiasm and success in running the group, noting that they navigated challenges such as finding venues with resilience and smiles on their faces. Despite being a relatively new group with 20-30 members, they have managed to achieve high attendance at their meetings. The group's journey began when Fraser Dear moved to the Reading area and realized the absence of a user group catering to professionals in the Dynamics 365 and Power Platform space. He reached out to Andrew, who provided valuable guidance and support, allowing the Reading User Group to officially join the UK Dynamics 365 and Power Platform User Groups community. One of the group's notable achievements was overcoming the challenge of finding a suitable venue. Initially, their "home" was the Microsoft UK HQ in Reading. However, due to office closures, they had to seek a new location with limited time. Fortunately, a connection with Stephanie Stacey from Microsoft led them to Reading College and its Institute of Technology. The college generously offered them event space and support, forging a mutually beneficial partnership where the group promotes the Institute and encourages its members to support the next generation of IT professionals. With the dedication of its leadership team, the Reading Dynamics 365 and Power Platform User Group is poised to continue growing and thriving! Their story exemplifies the power of community-driven initiatives and the positive impact they can have on professional development and networking in the tech industry. As they move forward with their upcoming events and collaborations with Reading College, the group is likely to remain a valuable resource for professionals in the Reading area and beyond.
As the sun sets on the #SummerofSolutions Challenge, it's time to reflect and celebrate! The journey we embarked upon together was not just about providing answers – it was about fostering a sense of community, encouraging collaboration, and unlocking the true potential of the Power Platform tools. From the initial announcement to the final week's push, the Summer of Solutions Challenge has been a whirlwind of engagement and growth. It was a call to action for every member of our Power Platform community, urging them to contribute their expertise, engage in discussions, and elevate collective knowledge across the community as part of the low-code revolution. Reflecting on the Impact As the challenge ends, it's essential to reflect on the impact it’s had across our Power Platform communities: Community Resilience: The challenge demonstrated the resilience of our community. Despite geographical distances and diverse backgrounds, we came together to contribute, learn, and collaborate. This resilience is the cornerstone of our collective strength.Diverse Expertise: The solutions shared during the challenge underscore the incredible expertise within our community. From intricate technical insights to creative problem-solving, our members showcased their diverse skill sets, enhancing our community's depth.Shared Learning: Solutions spurred shared learning. They provided opportunities for members to grasp new concepts, expand their horizons, and uncover the Power Platform tools' untapped potential. This learning ripple effect will continue to shape our growth. Empowerment: Solutions empowered community members. They validated their knowledge, boosted their confidence, and highlighted their contributions. Each solution shared was a step towards personal and communal empowerment. We are proud and thankful as we conclude the Summer of Solutions Challenge. The challenge showed the potential of teamwork, the benefit of knowledge-sharing, and the resilience of our Power Platform community. The solutions offered by each member are more than just answers; they are the expression of our shared commitment to innovation, growth, and progress! Drum roll, Please... And now, without further ado, it's time to announce the winners who have risen above the rest in the Summer of Solutions Challenge! These are the top community users and Super Users who have not only earned recognition but have become beacons of inspiration for us all. Power Apps Community: Community User Winner: @SpongYe Super User Winner: Pending Acceptance Power Automate Community: Community User Winner: @trice602 Super User Winner: @Expiscornovus Power Virtual Agents Community: Community User Winner: Pending AcceptanceSuper User: Pending Acceptance Power Pages Community: Community User Winner: @OOlashyn Super User Winner: @ChristianAbata We are also pleased to announced two additional tickets that we are awarding to the Overall Top Solution providers in the following communities: Power Apps: @LaurensM Power Automate: @ManishSolanki Thank you for making this challenge a resounding success. Your participation has reaffirmed the strength of our community and the boundless potential that lies within each of us. Let's keep the spirit of collaboration alive as we continue on this incredible journey in Power Platform together.Winners, we will see you in Vegas! Every other amazing solutions superstar, we will see you in the Community!Congratulations, everyone!
Ayonija Shatakshi, a seasoned senior consultant at Improving, Ohio, is a passionate advocate for M365, SharePoint, Power Platform, and Azure, recognizing how they synergize to deliver top-notch solutions. Recently, we asked Ayonija to share her journey as a user group leader, shedding light on her motivations and the benefits she's reaped from her community involvement. Ayonija embarked on her role as a user group leader in December 2022, driven by a desire to explore how the community leveraged various Power Platform components. When she couldn't find a suitable local group, she decided to create one herself! Speaking about the impact of the community on her professional and personal growth, Ayonija says, "It's fascinating to witness how everyone navigates the world of Power Platform, dealing with license constraints and keeping up with new features. There's so much to learn from their experiences.: Her favorite aspect of being a user group leader is the opportunity to network and engage in face-to-face discussions with fellow enthusiasts, fostering deeper connections within the community. Offering advice to budding user group leaders, Ayonija emphasized the importance of communication and consistency, two pillars that sustain any successful community initiative. When asked why she encourages others to become user group leaders, Ayonija said, "Being part of a user group is one of the best ways to connect with experienced professionals in the same field and glean knowledge from them. If there isn't a local group, consider starting one; you'll soon find like-minded individuals." Her highlight from the past year as a user group leader was witnessing consistent growth within the group, a testament to the thriving community she has nurtured. Advocating for user group participation, Ayonija stated, "It's the fastest route to learning from the community, gaining insights, and staying updated on industry trends." Check out her group: Cleveland Power Platform User Group
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