cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Sharepoint list auto export to excel

Would anyone have a flow suggestion that will, in Powerapps, when a button is pressed, that the data from my SharePoint list could be exported to an excel workbook and then send the excel file as an attachment in Outlook? 

33 REPLIES 33
Anonymous
Not applicable

Hi @Anonymous I try to avoid multiple selection columns as much as I can (too much headaches) and have no example at hand. With regards to the datetime format, you may find the solution here.

I often use a formatDateTime() expression in Compose actions, then use the Output of the Compose action to display the date in the desired format. Example:

Beat_0-1656077024098.png

Expression: 

formatDateTime(outputs('Get_GCC_item')?['body/endDate'],'dd.MM.yyyy')
 
You can construct the expression by selecting Expression, type formatDateTime( and then switch to dynamic content and insert the date to be converted, then type ,'<your date format>').
You will find all the possible formats under the link I provided above. Important to note is that MM is month while mm is minutes. Good luck!
Anonymous
Not applicable

```

InvalidTemplate. Unable to process template language expressions in action 'Add_a_row_into_a_table' inputs at line '0' and column '0': 'In function 'formatDateTime', the value provided for date time string 'Created' was not valid. The datetime string must match ISO 8601 format.'.

```

Screenshot 2022-06-24 170453.jpg

 

 

The error seems obvious, i've added string 'Created' (the name of the column) instead of linking the actual column...but i can't link the actual column, if i switch to dynamic content i can only choose body or value

I tried placing the Compose before the Get items (as per your example) but it doesn't let me chose the column i'm interested in.

I know i must be infuriating (a complete n00b) ...but i do try to google before coming here first. Power Automate seem very logic, up to a point. I was expecting this to be really easy ...like: add a row, for column X convert time from whatever you find in whatever i want ... but noooo

Anonymous
Not applicable

Anonymous
Not applicable

Yeah... it doesn't want to cooperate.

So the column which has a list/array object doesn't want to provide me with the value i'm interested (i tried mapping first('column_name')?['name']  ... no good)

The column with the iso8601 refuses to give me the "normal" time (I tried to mapp directly with formatdatetime('Get_items', 'yyyy/MM/dd HH:mm') ... i get same error as above ...; I also tried to do the convert time zone right after Get_items ... the moment i select the column i'm interested it converts into a apply to each loop ... and still gives the same errors).

I am ready to let go of this issue though, as I can probably do the transformation inside SQL (the data i pull from the Sharepoint List, and dump into an excel ... will get pushed through a Python script into a PostgreSQL DB).

So, i'm left with the that colum that doesn't want to provide me with the value I need (DisplayName) but it return a list

Anonymous
Not applicable

@Anonymous with the FormatDateTime function I can't help you much (I don't see why it wouldn't work) but I made a little test on my side for the multiple selection column.
I created a SharePoint list with two columns, Team and Person, where Team is a single line of text and Person is a Person column that allows multiple selections. I want their emails, but not send 3 emails if there are 3 people picked, only one with the 3 email addresses. For the first part it's quite simple:

Beat_0-1656155911914.png

Note that we initialize the variable varEmails to store the email addresses. In the Get items action I added an ODATA filter 'Person ne null' as I don't want to process any item that has no email address (or no DisplayName in your scenario). Since we are going to use the variable within a for each loop, we must set the Concurrency Control of the flow to 1 (as otherwise, if a flow is started while the previous one is still running, it may pick up the values from the other flow). You do this in the settings of the trigger itself.

Beat_4-1656157445791.png

Then I added a 'Get item' action, from the same list, with the ID from the 'Get items' outputs. This automatically wrapped it into the first Apply to Each:

Beat_1-1656156632372.png

Next I added an action 'Append to string variable', which was wrapped in Apply to each 2, nested within the first for each loop when I added the Person field. I used a semicolon to separate the values, as this way the variable can be directly used to send one message to multiple emails:

Beat_2-1656156836625.png

Then, below and outside that Apply to each 2, back in the first Apply to each, I added the 'Add a row into a table' action, using the varEmails variable. At this point I could as well send an email, using the variable on the TO: line

Beat_3-1656157260334.png

And finally, I set the variable to null, in order to clear the email addresses and start from scratch for the next item.
Please give me a thumbs up if you find this useful. Thank you!

Anonymous
Not applicable

Same issue as before, the moment I'm trying to replicate your apply to each 2 and select the column that piece of flow changes into an apply to each 3, at select output it changes into value, and then the apply to each 2

Anonymous
Not applicable

@Anonymous you don't need to create the Apply to each 2, it will create it automatically when you select the field (e.g. Person DisplayName or Person Email) from dynamic content. Put a screenshot of your flow here.

Anonymous
Not applicable

Currently my flow is like this:

Manual trigger, search in an Excel Template and delete ever row (i went with this as doing an "update when new items" is not consistent... most of the times it triggers the flow but doesn't pull the new data). Next is getting the items from the SP list.

Next is a for each loop, going through all values (the Compose + Current Time + Converttimezone + formatDate Times is just to fix my previous issue with dates formatting).

In this 'Apply to each' loop, one of the columns is the one causing the issue. If i write its name (lets say Analyst) in the Dynamic Content i get:  Analyst, Analyst Item, Analyst Claims, Analyst DisplayName, AnalystEmail, Analyst Picture ... so on.

IF i chose (just) Analyst ... my excel will return [] 

IF i chose any other variant (I am interested in Display name), then the whole 'Apply to each' flow changes by itself by adding a (within) 'Apply to each 2' and changing the AnalystDisplay into value.

I tried doing as per your input (and other solutions on Google) with initializing a variable, compose and other stuff ... all those solutions require me to select Analyst DisplayName (at some point)... as soon as i do that it changes that flow with an Apply to each loop, with value as values.

 

 

1.jpg

 

2.jpg

Anonymous
Not applicable

This is what happens when i select Analyst DisplayName

3.jpg

 

With this error:

santee_0-1656351871016.png

As you can see, by selecting Analyst DisplayName in the Analyst Column .. changed the flow, forcing a new apply to each 3 to appear. I ran it anyways, just so you can see the above error

 

Anonymous
Not applicable

@Anonymous that is normal behaviour with multi-selection columns. To follow my approach, try these steps:

 

  1. Right after the trigger, initialize the string variable varAnalysts.
  2. In the Get Items advanced options, add an ODATA filter Analyst ne null to exclude any items that have no person selected.
  3. Right after the Get Items action, insert a Get Item action and fetch the current record via its ID. This will create an apply to each loop.
  4. Within this apply to each loop, append to string variable and append Analyst DisplayName from dynamic content. Now the multiple names are in one single string, and it won't create another apply to each loop when you use the variable instead of the multiple selections.
  5. Don't forget to clear the variable after your Add a row into a table loop as otherwise it would be cumulative and append all the Analysts in the list, and ensure concurrency of the flow is set to 1.
Anonymous
Not applicable

@Anonymous I think you miss the Initialize Variable and the Get Item steps. Then you use the variable instead of the dynamic value for Analyst DisplayName. 

Beat_0-1656398772891.png

 

Anonymous
Not applicable

At step 2, if i select Analyst then type ne null, it will create an each loop with this error:

santee_0-1656399543830.png

 

If i just type "Analyst ne null", the flow behaves, but still errors out:

santee_1-1656399613907.png

 

At step 4, the moment i select the Analyst DisplayName it does create an each loop

4.jpg

 

Anonymous
Not applicable

@Anonymous the error 'The expression "CG Analyst ne null" is not valid is likely due to the space in the column name. 

Try CG_x0020_Analyst ne null or simply CGAnalyst ne null. If that doesn't work, it's likely that this column name has been changed at some point in time. Go to the SharePoint list, List Settings, edit the column and look at the last parameter of the URL in the browser's address bar, for example

Beat_0-1656401329647.png

Good luck!

Anonymous
Not applicable

I'm back ... with more disappointment ...tried all above, still same 2 issues: data not getting pulled, the moment i select my column in question it creates an each loop (where it was not supposed to). At this point I'm at: if you want to have a remote meeting, I'm up to it

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders   UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Users online (3,307)