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wolfgang001
Helper I
Helper I

Sharepoint (multi select) choice column to record in excel

Hello Everyone, 

I have my SharePoint list with multi-select choices (Assigned person) column and record it in my excel. However, the result is it writes another row with the same ID. Please see the below flow.

 

Hoping for your help. Thanks in advance

 

wolfgang001_0-1676596257947.png

wolfgang001_1-1676596366149.png

 

PS: I'm not a programmer, am just doing this to ease the burden of manual recording. 

 

Regards,

Albert

 

3 ACCEPTED SOLUTIONS

Accepted Solutions
v-liwei-msft
Community Support
Community Support

Hi @wolfgang001 

 

Please remove Apply to each.

 

Best Regards,

Levi

View solution in original post

Hi Levi,

I've just changed the "empty" into the "body" of the filter array. It's now working perfectly. Thank you so much for the help.

wolfgang001_0-1676633193761.png

 

View solution in original post

wolfgang001
Helper I
Helper I

Hi Levi,

Please see the latest update from my Flow, I've changed some of the parameters. Hope this would help others with the same problem as me.

 

Select: Same as your recommendation

Join: "body('Select")

 

Filter Array:

*From: Value

Item() is equal to "triggerOutputs()?['body/Id'] 

 

Condition: body('Filter_array') is equal to "true"

wolfgang001_0-1676859168868.png

 

Thanks..

 

View solution in original post

19 REPLIES 19
v-liwei-msft
Community Support
Community Support

Hi @wolfgang001 

 

Please try:

vliweimsft_1-1676605647972.png

 

vliweimsft_0-1676605312602.png

vliweimsft_2-1676605701377.png

 

Best Regards,

Levi

 

 

wolfgang001
Helper I
Helper I

Hi Levi,

 

I've recreated this flow unfortunately when I add an action (select) and choose the "Assign person" it will be under the "Apply to each". How will I separate this without being under by "Apply to each"?

wolfgang001_0-1676615390456.png

 

v-liwei-msft
Community Support
Community Support

Hi @wolfgang001 

 

You need to select the dynamic content Assign Person in the From of Select(not Assign Person Value ).

 

Best Regards,

Levi

wolfgang001
Helper I
Helper I

Hi Levi,

Here's what I did.

wolfgang001_0-1676617998541.png

And this is the result.

wolfgang001_1-1676618115500.png

 

v-liwei-msft
Community Support
Community Support

Hi @wolfgang001 

 

Please try:

vliweimsft_0-1676619523914.png

 

Best Regards,

Levi

Hi Levi,

 

The result is successful. However, it writes multiple times.

wolfgang001_0-1676620097949.png

 

v-liwei-msft
Community Support
Community Support

Hi @wolfgang001 

 

Could you please show your screen of your flow.

 

Best Regards,

Levi

Hi Levi, Please see below. 

wolfgang001_1-1676620441675.png

wolfgang001_2-1676620510626.png

 

 

 

v-liwei-msft
Community Support
Community Support

Hi @wolfgang001 

 

Please remove Apply to each.

 

Best Regards,

Levi

wolfgang001
Helper I
Helper I

to remove the apply to each, will I apply again the "Assign person" not the "Assign person value"?

 

v-liwei-msft
Community Support
Community Support

Hi @wolfgang001 

 

You just need to set the flow according to the screenshot in my first reply

 

Best Regards,

Levi

wolfgang001
Helper I
Helper I

Will try again Levi..Thanks

Hi Levi, 

It is now working, but when I change the "progress status" from (Not Started) to (In Progress). It writes another row. I think the "Update Row" is not working properly.

wolfgang001_0-1676621984120.png

 

v-liwei-msft
Community Support
Community Support

Hi @wolfgang001 

  

I think the problem is in the Condition, the Condition result is true causing the flow to only add new rows instead of updating rows.

Can you provide the parameters in the string function in Filter array and the parameters in the empty function in Condition?

 

Best Regards,

Levi

Hi Levi, here's the details.
 
String:
string(triggerOutputs()?['body/ID'])
 
Condition:
empty(body('Filter_array'))
v-liwei-msft
Community Support
Community Support

Hi @wolfgang001 

  

The problem is caused by the empty Filter array.

The filter conditions you used in the Filter array did not filter out the results, so the Condition always returns true, resulting in only adding new rows but not updating them.

1. This may be because the Id field in Excel contains spaces. You can try to use the trim function on the ID field of Excel in the Filter array.

2. It may also be because the Id field is a numeric type, you can try to use triggerOutputs()?['body/ID'] directly in the Filter array instead of string(triggerOutputs()?['body/ID'])

 

Best Regards,

Levi

1. This may be because the Id field in Excel contains spaces. You can try to use the trim function on the ID field of Excel in the Filter array.

 

Can you show me how this will be written?

Hi Levi,

I've just changed the "empty" into the "body" of the filter array. It's now working perfectly. Thank you so much for the help.

wolfgang001_0-1676633193761.png

 

wolfgang001
Helper I
Helper I

Hi Levi,

Please see the latest update from my Flow, I've changed some of the parameters. Hope this would help others with the same problem as me.

 

Select: Same as your recommendation

Join: "body('Select")

 

Filter Array:

*From: Value

Item() is equal to "triggerOutputs()?['body/Id'] 

 

Condition: body('Filter_array') is equal to "true"

wolfgang001_0-1676859168868.png

 

Thanks..

 

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