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Kran
Helper IV
Helper IV

Sharing a flow vs setting scope to Organisation

I´m trying to understand how scope vs sharing  works.

  • If I have set to scope to organization, but not shared the flow, will it still run for all the users?

 

 

Kran_0-1634991423691.png

 

5 REPLIES 5
CFernandes
Super User
Super User

Hey @Kran 

 

When you share a flow, you are adding another owner and allows others to edit, update and delete this flow. The owners can also access the run history and add or remove other owners.

 

Sharing a Flow - https://docs.microsoft.com/en-us/power-automate/create-team-flows 

-----------------------------------------------------------------------------------------------------------------

Scope on the other hand works in context of Data-Verse - i.e. it is related to record access level.

 

The record access plays a very crucial role, because it helps users to limit the access to the records in the Organization. This access of records can be to whole Organization, Parent: Child Business Units, Business Unit and User level. In the same way we can specify the scope of Power Automate by using DataVerse.

 

https://docs.microsoft.com/en-us/power-automate/dataverse/create-update-delete-trigger#scope

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

 

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Kran
Helper IV
Helper IV

@CFernandesThanks for your reply!

 

If I understand correctly; the Scope says when it shall be triggered. If Scope is set to Business Unit, then the flow will only be triggered when other users, in the same business unit as the flow creator, are doing an operation.

 

Scope is not related to flow co-owners. Only the flow creator.

 

Is that correct?

Hey mate,

 

Yes, I think your understanding is right -When we select scope as Business Unit, the Flow would trigger for all users of the same business unit.

 

You should have a look at  - https://www.inogic.com/blog/2019/07/how-to-use-scope-with-common-data-service-in-microsoft-flow/ 

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

 

P.S. take a look at my blog here and like & subscribe to my YouTube Channel thanks.

 

 

@CFernandes

 

"...the Flow would trigger for all users of the same business unit."

 

As who? The flow creator?

Hello @Kran 

 

The will trigger under the context of the user who has configured the flow - When we select scope as Business Unit, the Flow would trigger for all users of the same business unit. Same business unit means, the Flow execution context Users’ Business Unit.

 

The above text is from the reference artilce I provided you.

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

 

P.S. take a look at my blog here and like & subscribe to my YouTube Channel thanks.

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