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jane1
New Member

Unable to Set To and From Fields of Email entity of Dynamics 365 CE through MS FLOW create action.

Hi,

I wanted to create Email entity records in Dynamics 365 CE through MS FLOW. But, here i am unable to set "From" and "To" fields of the Email entity.  Email records are creating without From and To fields.

 

I am using normal Create record action to create email record in CRM? But unable to set From and To.

EmailAction.png

 

Can anybody let me know how to set 'From' and 'To' fields? As we know, these 'From' and 'To' fields are not a normal Lookup fields in CRM, they are PartyLIst fields. Please let me know how to set these PartyList fields.

 

Thanks in Advance. 

 

Thanks!

 

Jane

1 ACCEPTED SOLUTION

Accepted Solutions
Freek
Frequent Visitor

Hi,

There is a way to make this work. You have to:

  • Create a new Flow from a (new/existing) Solution. Select the connector "Common Data Service (current environment)" instead of the D365-connector.  
  • Select the action "Create a new record" and set it up like the picture below:
  • 2019-10-06 11_08_37-Uw stroom bewerken _ Microsoft Flow.png

 

 

 

 

 

 

 

The main differences are the above Activity Attribute fields. These are not available in the regular CDS-connector or D365-connector. You can choose To / From / CC / BCC and use the GUID if the sender or receiver are always the same, or get a GUID from a linked entity when it is variable. This is what I did in this case.

Hope it helps!

View solution in original post

27 REPLIES 27
Brad_Groux
Community Champion
Community Champion

First, I'd recommend reviewing the official documentation for the Dynamics 365 connector

Have you created a custom entity within Dynamics 365? I'm not a Dynamics expert, but I beleive the fields that are available in the Create a new record action are dynamically based upon the Entity Name that you selected. You should be able to create a custom entity and add the fields you want (incouding PartyList fields) to that entity. Then when you select that entity from within the Create a new record action in Flow, you should see those fields listed within the action.

As an example in the screenshot below, selecting the Contacts entity (in red rectangle), dynamically populates the list of items (purple arrow). NewRecord.png

 

v-yamao-msft
Community Support
Community Support

Hi @jane1 ,

 

Per my certain test, I found that a dynamic content which returns a value of email address could be used in the action Create a new record to create an Email record with From and To fields.

 

I have made the following test. In the following scenario, I got the dynamic content Email from a regarding Contact.

Then select dynamic Email from the Get record action for the From field.

 

The email record will be created with From field.

 

Hope this could be a reference for you.

1.PNG2.PNG3.PNG

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi @v-yamao-msft , i had tried by passing email addresss of the Contact but still didn't work. Let me know if i am missing anything.

 

You can see while creating email, i am passsing email address of Contact.

EmailRecordWIthId.png

Contact exist in the CRM with same email address:

ContactRecord.png

 

 

Thanks in Advance,

 

Jane

Hi @jane1 ,

 

Thanks for updating.

 

Please try to use a dynamic content which will return an email address from the previous trigger/action in the From and To field.

 

In the screenshot I provided in my previous post, a dynamic content Email from the action Get record is being used in the From field. The returned value could be detected by Flow.

 

Please take another try with it on your side.

 

By the way, when sharing images with us, please remove/hide your personal info including email address, organization name, etc. for security purpose.

 

Thanks for your understanding.

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
vallamreddyvenu
Frequent Visitor

Have you got a solution for this. I am also facing the same issue. 

Freek
Frequent Visitor

Hi,

There is a way to make this work. You have to:

  • Create a new Flow from a (new/existing) Solution. Select the connector "Common Data Service (current environment)" instead of the D365-connector.  
  • Select the action "Create a new record" and set it up like the picture below:
  • 2019-10-06 11_08_37-Uw stroom bewerken _ Microsoft Flow.png

 

 

 

 

 

 

 

The main differences are the above Activity Attribute fields. These are not available in the regular CDS-connector or D365-connector. You can choose To / From / CC / BCC and use the GUID if the sender or receiver are always the same, or get a GUID from a linked entity when it is variable. This is what I did in this case.

Hope it helps!

abm
Most Valuable Professional
Most Valuable Professional

Hi

 

The below suggestion by @Freek  worked for me. List the records from contact/queue/systemuser where name or email address for filtering the correct record. Map the GUID (from the list record) under the From field. Same applicable for the To field. 

 

I am going to accept @Freek solution. 

 

Thanks



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I'm just adding the images but in English btw your solution was really helpful  @Freek 

Capture 1.PNG

 

Capture.PNG

Thank you to both @Freek  and @juandenis  for your posts here.

Quick query - in the screen shot the side of the shot it says 'Activity Party Attribute Name 1', 'Activity Party Attribute Value 1' etc. >> feels like a silly question, but where did you get these?  I don't see them in the list of fields for the Email record.

However, they are generally present when doing the Get Record function.  Did I misunderstand the connector being used?

create email connector.jpg

 

 

 

Hi @Tarjani,

 

As you can see in my picture I have two common data model and common data model (current) you need to pick the "common data model (current)" and you will get the 'Activity Party Attribute Name 1', 'Activity Party Attribute Value 1' 

 

hope this help

Hi @juandenis ,

Thanks for the reply.

Your images are very clear that it is from a Common Data Service, and that it is an update record connector.  But I was trying to understand why my CDS update record step didn't have the 'Activity Party Attribute Name 1', 'Activity Party Attribute Value 

 
In your reply you were saying Comment Data Service (Current) - does the current mean that in my images I might have chosen the wrong connector ?

When googling I did find an image of a CDS update record step that does have what you are talking about, but I'm not finding it.  

(this is the google image - not what I found in my system)

update on change of quote status doe.png

Hi,

 

I have same issue going on with flow automation when trying to create Dynamics Email message "To" and "From" are coming through as null/blank also description is losing the formatting.

Did you had an luck fixing the issue?

 

Thanks

Saurabh 

 Hi,

 

I am having the same issue and i don't see the Common data service (current) Connector in ms flows.

 

 

 
 

 

 

Hi @Achavan ,

I was stuck on that page too - but what I had to learn, is that Common Data Service (current environment) is only available within a solution.

Either create a new solution or add to an existing.  Screen shots below are about adding a new solution, with a new flow.  I find that you have to have the first Trigger as CDS (current environment) for the others to follow suit.

Hope that helps 
click on solutions & create new flowclick on solutions & create new flowtype Common into searchtype Common into searchChoose (only) triggerChoose (only) triggerAction connectors will have more optionsAction connectors will have more options

Thank you 

can you please help me with description of the Email ?

 

Screenshot_1.png

 

 

 

Hi @Achavan ,


Just like in a workflow when you are creating an email record, the body of your email will need data in the description field.  The field in on the connector as per screen shot - and what you enter here will appear in the email body.  However, even if you format/space it out in the connector, it will come through as text with no spacing unless you use html.

Html is not my strength, so I can't advise there.  Fortunately I'm using another application in it's place to format the actual emails, called DocumentsCorePack through MSCRM-ADDONS.  


CDS Current Env 5.jpg

Mustaque_Ehiya
Helper IV
Helper IV

Hi All,

 

it is the same issue with both CDS or the D365 latest connectors as of what you see in Power Automate today.

 

I tried setting the value as hardcoded email, referenced email or the referenced GUID of the system user or the contact, it didnt work either way.

 

Any help appreciated?

 

Note:  I found one strange thing.  I created a manual EMAIL activity in CRM and selected the From and To field.   Checked how they are getting set by Get Records.  "sender":  field is set with the FROM EMAIL ID and the "torecipients" is set with the TO EMAIL ID.

After I created a new record from Flow and checked the same using Get Record for that new activity and both the values are being set correctly in backend, but in UI, I still see the fields empty.

Hi @Mustaque_Ehiya ,

The connector has to be CDS (Current Environment) instead of just CDS.  And for it to work, your trigger action also needs to be done as a CDS (Current Environment) from within a solution.

 

CDS Current Environment Create Record_Email Connector.jpg

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