cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
imran7799
Advocate I
Advocate I

Updating Single Field in the SharePoint List using flow

Hi,

 

I am using SharePoint Update Item and want to update single field in the list. I am setting value for the mandatory field and the single field that I want to update leaving other fields untouched.

 

However, when the flow executes it clears all the other fields in the list for which I have not provided the value.

 

Quick looking at a code view I noticed that it's passing empty values for the other fields, can I update the code view in flow to fix the issue ? Is there other fix available for this ?

 

flow issue 2.pngflow issue 1.png

 

24 REPLIES 24
ScottShearer
Super User
Super User

@imran7799 :

 

Are all of the fields being cleared out either choice or lookup columns?

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

Thanks for the reply @ScottShearer .

 

They all are single line of text. After you replied, I reviewed all the columns in the list and looks like this is hapening only with all the "Single line of text" columns.

 

I have other types of fields in the list (Multi line text, date, person etc.) but they are not loosing their values.

 

 

ScottShearer
Super User
Super User

@imran7799 :

 

I don't see why this may be happening to you - it should not be. 

As a work around, put a Get Item action before the Update Item action.  Then, supply values for Get Item Dynamic Properties for those columns that are being cleared.

 

Sorry I don't have any better ideas.

 

Scott 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

That’s what I have done for now. Wanted to see if there is any better solution to this issue.

Hi, did you find a solution? I only have 1 field I want to update within the list. I am tentative to test my flow because I do not want to lose my list data. 

Anonymous
Not applicable

I have the same issue and my list have some choice fields, which is showing their default values rather than the list value. I didn't test the flow since I don't want to overwrite the data. Will have to test it with some dummy data to see if the default values are getting overwritten on those fields.

I'm not sure that this is still an issue for you. I did find that for every SharePoint field that had a default value, that the Update Item step would default to that value. If I deleted the value while editing the PA Update Item, the description text would appear in the GUI and if I peeked at the code, the field would no longer be listed in the update action.

Rundblad
Frequent Visitor

One solution for this that works perfectly for me is to first make a custom view for the list in SharePoint and only select those object fields that you want to change. After that use the advanced options for the Update object action in Power Automate and select the SharePoint list view that you just created. In this way, only the fields in the view gets updated. Sorry for the Swedish version, but I hope its understandable (“Koordinater” is my custom view).

Rundblad_1-1607355375471.png

 

Rundblad_2-1607355375475.png

 

JPMHuls
Advocate II
Advocate II

UPDATE (latest): from the looks of it, the SharePoint action "Update item" now only updates the columns/properties which have a new value assigned. Still be aware for the those columns with a default value, as the set value might be reset to the default! Either use an empty value for the "Enter custom value" option or leave this(/these) column(s) out in a dedicated update view which you can select in "Limit Columns by View" advanced option of the Update item action.

 

As an alternative you could use the 'dynamic' version of Update Item, where you specify a Compose/variable value in the Site URL field (and List Name). As the Update Item action can't determine which content type is to be used, it provides next to the Id field also a Item field. In the latter you can provide key/value (JSON) pairs within curly brackets:

JPMHuls_0-1609952851898.png

However, it may prove a challenge to update certain data types this way...

 

UPDATE: for a person/group (single, resp. multi value) it would look like this:

 

  "Requestor": { 
      "Claims": "@{triggerOutputs()?['body/Author/Claims']}" 
  }, 
  "TestPersons": [ 
      { 
        "Claims": "@outputs('Get_item')?['body/Author/Claims']", 
        "Claims": "@outputs('Get_item')?['body/Editor/Claims']" 
      } 
  ]

 

 

Hopefully this help.

max81
Impactful Individual
Impactful Individual

I maybe will never set a multiple person field as required and with default values.

Thanks for the great help!! I used it for a choice filed that just happens to go blank when this runs, though I am assigning a value. any ideas?

JPMHuls
Advocate II
Advocate II

Hi, could you provide an example (screenshot?

here's the flow: i1.png

 

when i examine the execution, the output includes most of the fields but not the status

 

 

 

 

 

 

i2.png

 

I appreciate your help!

JPMHuls
Advocate II
Advocate II

Is "Status" the display name or the internal name of the column? You can check this by going into the List Settings and open the Status column. In the URL address bar go to the far right. There you see the querystring ?Field=....

What is shown after Field=

That name is the internal name for the Status column which should be used in the update item action.

Well i found the problem. i had to pass the body this way: 

{
        "Status": {
         "Value""Rejected"
 }
 
I had tried including the @odata.type attribute in the json, but the flow-checker threw me an error.
 
Thanks for your help; it has been very helpful. 
JPMHuls
Advocate II
Advocate II

Sometimes it helps to configure the Update item in its normal way and then use Peek code to see what Power Automate does under the hood.

that's what I did actually and should had mentioned in previous post

From where and how can i add these dynamic item update? i am not getting any option. Please advice.

@AnkitSPPowerapp : in the SharePoint "Update item" have e.g. the List name set using either the output of a Compose or a flow variable. This way Power Automate can not determine the exact property bag (read content type) and will revert to asking for the item ID and the Item field for providing key/value pairs in JSOn format. Keep in mind that some column types need nested keys/values.

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Users online (6,248)