cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Willo
Helper II
Helper II

Using a flow to extract email body details

Hello, 

 

Is there a way to leverage a flow to pull out email body and subject details without using a third party service? I'm looking to move details from an email into a sharepoint list.

 

Thank you

1 ACCEPTED SOLUTION

Accepted Solutions
v-yamao-msft
Community Support
Community Support

Hi @Willo,

 

Yes, it could be achieved by using WDL function in flow.

 

Say your email body would be always the following format:

1.PNG

 

Then you could create a flow likes below. In this case, I will show how to extract the subject from the email body, please take it for a reference.

 

The flow is triggered by When a new email arrives, then convert the email body from Html to text.

 

In action Compose, use the code to get the total length of the body:

length(body('Html_to_text'))

In Compose2, use the following code:

add(indexOf(body('Html_to_text'),'Subject'),9)

In compose3, use the following code:

indexOf(body('Html_to_text'),'Start time')

In Compose4, use the following code:

substring(body('Html_to_text'),outputs('Compose_2'),sub(outputs('Compose_3'),outputs('Compose_2')))

 

It works fine and the subject can be extracted from the email body successfully.

2.PNG3.PNG

 

More details about the functions at here:

https://docs.microsoft.com/en-us/azure/logic-apps/workflow-definition-language-functions-reference

 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

16 REPLIES 16
v-yamao-msft
Community Support
Community Support

Hi @Willo,

 

Yes, it could be achieved by using WDL function in flow.

 

Say your email body would be always the following format:

1.PNG

 

Then you could create a flow likes below. In this case, I will show how to extract the subject from the email body, please take it for a reference.

 

The flow is triggered by When a new email arrives, then convert the email body from Html to text.

 

In action Compose, use the code to get the total length of the body:

length(body('Html_to_text'))

In Compose2, use the following code:

add(indexOf(body('Html_to_text'),'Subject'),9)

In compose3, use the following code:

indexOf(body('Html_to_text'),'Start time')

In Compose4, use the following code:

substring(body('Html_to_text'),outputs('Compose_2'),sub(outputs('Compose_3'),outputs('Compose_2')))

 

It works fine and the subject can be extracted from the email body successfully.

2.PNG3.PNG

 

More details about the functions at here:

https://docs.microsoft.com/en-us/azure/logic-apps/workflow-definition-language-functions-reference

 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
GabrielStJohn
Community Champion
Community Champion

Hello, @Willo!

 

Thank you for posting on the Flow Community Forum! Have you had an opportunity to apply @v-yamao-msft‘s recommendation to adapt your Flow? If yes, and you find that solution to be satisfactory, please go ahead and click “Accept as Solution” so that this thread will be marked for other users to easily identify!


Thank you for being an active member of the Flow Community!

 

-Gabriel
Flow Community Manager

- Gabriel
Community Manager
Power Automate | Power Virtual Agents
Super User Program Manager



Could you explain how you then create the list itemfrom the extracted text items?  This was the OP's original aim, and we have a similar problem.

 

Regards

I was able to do this by making sure I had a connection for SharePoint online in my connectors.

 

Then I selected after "compose 4", Create Item for SharePoint, then by putting in the address of the site in SharePoint online, then selecting the list,

 

Then used the dynamic content selector to get the output for Compose 4

 

 

Annotation 2019-10-15 163540.png

 

Hi @v-yamao-msft ,

 

I know this is quite an old post but i hope you will be able to help. Could you explain each of the various compose steps? I'm especially curios why you have a 9 in compose 2?

 

Seeing this is quite old is there any new and better ways to do this without a third party services of course.

Hi @dee2005 

 


@dee2005 wrote:

Hi @v-yamao-msft ,

 

I know this is quite an old post but i hope you will be able to help. Could you explain each of the various compose steps? I'm especially curios why you have a 9 in compose 2?

 

Seeing this is quite old is there any new and better ways to do this without a third party services of course.


I supposed that @v-yamao-msft ha used 9 because if you see, you have "Subject" plus ":" plus " " (blank space), so the total characters are 9.

 

--

Regards

Marco

@v-yamao-msft  So the problem I am facing is :  I am getting an email , in email 's body i am getting an email address"  , I need to extract that . Can you suggest something?

Anonymous
Not applicable

and by using the "TRIM" expression, this even works when using a table within the html-email-message!

Anonymous
Not applicable

you would need to identify the start and the end of your email address. maybe seach for the "@" and the nearest "space" before and after this string?

What if there is a space or a line before the data?  

ItemStock Number Unit PriceDetail TotalStudent ID Card 4182246$0.00$0.00ID
Number: 10000000      Subtotal:$0.00   Shipping:$1.00   Tax:$0.00   Total:$1.00

This worked awesome! Thanks!  
Appreciate the screenshots as well!

Anonymous
Not applicable

@v-yamao-msft thanks, this helped me a lot. A couple of questions though
- what is the purpose of the total length of the body in the first Compose action?

- how can I find the index of a string that is between newline characters? There are two instances of the same search string in my email body, I need the second one, which is '\nMySearchString\n' not just 'MySearchString', but with \n it returns the index of the first newline character it finds. I ended up adding 158 characters to the first index rather than searching for the second.

- would there be any advantage in using variables to store the result of the expressions?

Hello,

 Do you have some exemples, for insert this informations in the excel?

@v-yamao-msft ,

 

Does the "html to text (preview) step need to be added prior to the Compose actions?  It seems the *content is needed for that action, yet nothing was provided in your example flow.    can you clarify if its needed and what goes in the html to text content?   

 

ninjaryder1st_0-1668543920918.png

 

 

I don't have a nicely defined "Start Time" like your example.   My repeating email contains a bullet marker an date that changes..  anyway to compose/define this to extract date when followed by bullet in the email body?  

ninjaryder1st_1-1668544170974.png

 

 

Anonymous
Not applicable

Hey! I learned a lot about this issue, here details that are hopefully useful:

a) YES, you need Html to text whenever your source text is in html (such as an email's body) 

b) instead of IndexOf + Substring .. much better with two nested SPLITs

Details and explanations:

a) example usually: Trigger was "new email received in Mailbox"?

you need a loop [here called "apply to all emails"], but this is built automatically - don't worry.

within the HTML to Text, your source is "items('Apply_to_all_Emails')?['body']"

 

the "body" might start with something like this:

<p><html><head>\r\n<meta http-equiv=\"Content-Type\" content=\"text/html; charset=utf-8\"><meta content=\"IE=edge\"><meta name=\"viewport\" content=\"width=device-width, initial-scale=1\"><style type=\"text/css\">\r\n<!--\r\np\r\n\t{margin:10px 0;\r\n\tpadding:0}\r\ntable\r\n\t{border-collapse:collapse}\r\nh1, h2, h3, h4, h5, h6\r\n\t{display:block;\r\n\tmargin:0;\r\n\tpadding:0}\r\nimg, a img\r\n\t{border:0;\r\n\theight:auto;\r\n\toutline:none;\r\n\ttext-decoration:none}\r\nbody, #bodyTable, ....... ..... <table border=\"0\" cellspacing=\"0\" class=\"mcnTextContentContainer\" width=\"100%\" style=\"min-width:100%!important; background-color:#404040\"><tbody><tr><td valign=\"top\" class=\"mcnTextContent\"  .... <span style=\"font-size:12px\">zum nachfolgenden Vorgang wurden vom zuständigen&nbsp;Underwriter der Versicherer (Demo) die Police eingereicht:</span> ...... </div></body></html></p>"
 

you might think of using "items('Apply_to_all_Emails')?['bodyPreview']"  which is "plain text" only; but at the same time, it's cut off. so not useful.

 

Using the HTML to Text step, the output (of example above) might look something like this:

 

[EXTERNAL SENDER]

Frankfurt am Main, den 17.11.22

Guten Tag,

zum nachfolgenden Vorgang wurden vom zuständigen Underwriter der Versicherer (Demo) die Police eingereicht:

 

 

b) and second comment - super elegant:

 

In my example, I want to cut out this information "in the middle:

wurden vom zuständigen Underwriter der Versicherer (Demo) die Police eingereicht

 

 

so in Compose (Verfassen), or equally when setting a Variable value, the expression is as follows:

trim(split(split(outputs('text'), 'Underwriter der')[1], 'die Police eingereicht')[0])

 

- Text before my "desired piece of information": "Underwriter der"

- Text after my "desired piece of information": "die Police eingereicht"

wurden vom zuständigen Underwriter der Versicherer (Demo) die Police eingereicht

 

-> trim(split(split(outputs('text'), 'Underwriter der')[1], 'die Police eingereicht')[0])

 

outputs('text') is simply some plain text

 

what this function does:

a) trim to get rid of needless spaces

b) split nested; first, split the text into two pieces - at 'Underwriter der'

c) [1] means: take the 2nd half of the text)

d) then put this 2nd half into another split, which is cut off at 'die Police eingereicht',

e) and take the 1st half using [0] .

 

Well.. good luck, just re-build this one formula, and good luck.

let me know if you have further questions.

astampf_1-1668736041216.png

alkhan50
Helper I
Helper I

yes you can , If you  need to extract new emails or leads that come back as out of office replies, when running an email campaign. Or just copy any data from email messages. his website does it for free for upto few 100 emails  https://haileads.com  

write the team at info@haileads.com  if u have a larger set of emails to be processed.

Helpful resources

Announcements

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Copilot Cookbook Challenge | Week 1 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders   Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

May 2024 Community Newsletter

It's time for the May Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.        COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovusFubarAmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankiMattJimisonragavanrajantimlSudeepGhatakNZrenatoromaoLucas001iAm_ManCatAlexEncodianfernandosilvaOOlashynJmanriqueriosChriddle  BCBuizerExpiscornovus  a33ikBCBuizer  SebSDavid_MA  dpoggermannPstork1     LATEST NEWS   We saw a whole host of amazing announcements at this year's #MSBuild, so we thought we'd share with you a bite sized breakdown of the big news via blogs from Charles Lamanna, Sangya Singh, Ryan Cunningham, Kim Manis, Nirav Shah, Omar Aftab, and ✊🏾Justin Graham :   New ways of development with copilots and Microsoft Power PlatformRevolutionize the way you work with Automation and AIPower Apps is making it easier for developers to build with Microsoft Copilot and each otherCopilot in Microsoft Fabric is now generally available in Power BIUnlock new levels of productivity with Microsoft Dataverse and Microsoft Copilot StudioMicrosoft Copilot Studio: Building copilots with agent capabilitiesMicrosoft Power Pages is bringing the new standard in secure, AI-powered capabilities   If you'd like to relive some of the highlights from Microsoft Build 2024, click the image below to watch a great selection of on-demand Keynotes and sessions!         WorkLab Podcast with Charles Lamanna   Check out the latest episode of the WorkLab podcast with CVP of Business Apps and Platforms at Microsoft, Charles Lamanna, as he explains the ever-expanding evolution of Copilot, and how AI is offering new opportunities for business leaders. Grab yourself a coffee and click the image below to take a listen.       Event Recap: European Collaboration and Cloud Summits 2024   Click the image below to read a great recap by Mark Kashman about the recent European Collaboration Summit and European Cloud Summit held in Germany during May 2024. Great work everybody!       UPCOMING EVENTS European Power Platform Conference - SOLD OUT! Congrats to everyone who managed to grab a ticket for the now SOLD OUT European Power Platform Conference, which takes place in beautiful Brussels, Belgium, on 11-13th June. With a great keynote planned from Ryan Cunningham and Sangya Singh, plus expert sessions from the likes of Aaron Rendell, Amira Beldjilali, Andrew Bibby, Angeliki Patsiavou, Ben den Blanken, Cathrine Bruvold, Charles Sexton, Chloé Moreau, Chris Huntingford, Claire Edgson, Damien Bird, Emma-Claire Shaw, Gilles Pommier, Guro Faller, Henry Jammes, Hugo Bernier, Ilya Fainberg, Karen Maes, Lindsay Shelton, Mats Necker, Negar Shahbaz, Nick Doelman, Paulien Buskens, Sara Lagerquist, Tricia Sinclair, Ulrikke Akerbæk, and many more, it looks like the E in #EPPC24 stands for Epic!   Click the image below for a full run down of the exciting sessions planned, and remember, you'll need to move quickly for tickets to next year's event!       AI Community Conference - New York - Friday 21st June Check out the AI Community Conference, which takes place at the Microsoft Corporate building on Friday 21st June at 11 Times Square in New York City. Here, you'll have the opportunity to explore the latest trends and breakthroughs in AI technology alongside fellow enthusiasts and experts, with speakers on the day including Arik Kalininsky, Sherry Xu, Xinran Ma, Jared Matfess, Mihail Mateev, Andrei Khaidarov, Ruven Gotz, Nick Brattoli, Amit Vasu, and more. So, whether you're a seasoned professional or just beginning your journey into AI, click the image below to find out more about this exciting NYC event.       TechCon365 & Power Platform Conference - D.C. - August 12-16th ** EARLY BIRD TICKETS END MAY 31ST! ** Today's the perfect time to grab those early bird tickets for the D.C. TechCon365 & PWRCON Conference at the Walter E Washington Center on August 12-16th! Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, Laura Rogers, Microsoft MVP, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe, Amarender Peddamalku, and many more, this is the perfect event for those that want to gain invaluable insights from industry experts. Click the image below to grab your tickets today!         Power Platform Community Conference - Sept. 18-20th 2024 Check out some of the sessions already planned for the Power Platform Community Conference in Las Vegas this September. Holding all the aces we have Kristine Kolodziejski, Lisa Crosbie, Daniel Christian, Dian Taylor, Scott Durow🌈, David Yack, Michael O. and Aiden Kaskela, who will be joining the #MicrosoftCommunity for a series of high-stakes sessions! Click the image below to find out more as we go ALL-IN at #PPCC24!       For more events, click the image below to visit the Community Days website.    

Users online (5,698)