cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
MihirY
Advocate IV
Advocate IV

What is the maximum limit for Get Items action in MS flow for SharePoint

When I use Get Items action, by default i can retrieve only 100 items. But I can change this in settings and I can enable the pagination and i can set the limit for items to retreive. In SharePoint online we cannot have more than 5K items per view. But we can store items more than 5K. Suppose if my list is having one lakh items, and i enabled the paging, and given limit as 1lakh. This will retrieve me 1L items for sure or is there any upper limit for Get Items action?

1 ACCEPTED SOLUTION

Accepted Solutions


@UjwalN wrote:

@ScottShearer , can you please help with you thought


The limitation is 5000 items, regardless of Power Automate license. This is a limit of the SharePoint REST API, and not Power Automate. 

👨🏻‍💻 If this reply answers your question or solves your issue, please ACCEPT AS SOLUTION ☑️. If you find this reply helpful, please consider giving it a LIKE 👍.

View solution in original post

11 REPLIES 11
ScottShearer
Most Valuable Professional
Most Valuable Professional

I asked this question in a recent post and it appears as though there is no documentation available at this time.  My research indicates that you cannot retrieve more than 5000 items .  When you try to configure Get Items to get more than 5000 items in the configuration screen, you see an error indicating that you can't set it above 5000.  However, even if you could retrieve the 6000 items from SharePoint, you'll want to loop through them and there is a hard 5000 limit on the number of iterations in For Each and Do until loops.  The result is that retrieving more than 5000 items may not do you much good.  The guidance is to rely on OData filters to cut down on the number of items that you retrieve from SharePoint.

 

I will say that as recently as a few days ago, I was able to set Get Item to retrieve more than 5000 items but I am no longer able to do that.

 

Also, turn paging on if you increase the max number of items for Get Items in the configuration screen/dialogue.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott
v-yamao-msft
Community Support
Community Support

Hi @MihirY,

 

I agree with @ScottShearer , you could try to turn on the Pagination from the Settings. Or you could also use the Filter query to return filtered items.

 

Please check the following docs for a reference.

Using Filter Expressions in OData URIs

Limits and configuration in Microsoft Flow

 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hey, @MihirY!

 

It appears as though @v-yamao-msft would like some more information in order to further assist you properly with your issue. Please share any additional information that was requested in order to decrease the amount of time that it will take for you to be assisted!

Thank you for being an active member of the Flow Community!

-Gabriel
Flow Community Manager

- Gabriel
Community Manager
Power Automate | Power Virtual Agents
Super User Program Manager



I have one query please help.

For instance my list is having 1 Lakh items in it and in Flow I am writinng an action to get items from list with some filter contidions (as per filter condition only 4k records should be returned).

 

What will be the correct outcome out of below two options.

1. Flow will run perfectly fine.

2. Flow will break since I have 1 Lakh items in list ( more then threshold limt of 5K ).

 

Thanks,

 

So, this is interesting.  I was just writing a reply around how to do your own paging over large lists to bring back multiple pages of 5000 items when I though "I'll just test the 5000 limit before I do" and this happened:

Annotation 2019-03-29 162645.jpg


Thats right folks, I just did a single Get Items from SharePoint, set the Max Items to 32,000 and it brought back all 31,010 items in my list (the correct number of items in my large list).

 

So, I wonder how big we can actually go?

 

- Mark

@MarkStokes
What Flow license are you using? I believe that the limit for SharePoint is still 5000 items unless you have a P2 license.

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

@ScottShearer , can you please help with you thought


@UjwalN wrote:

@ScottShearer , can you please help with you thought


The limitation is 5000 items, regardless of Power Automate license. This is a limit of the SharePoint REST API, and not Power Automate. 

👨🏻‍💻 If this reply answers your question or solves your issue, please ACCEPT AS SOLUTION ☑️. If you find this reply helpful, please consider giving it a LIKE 👍.

Hi Everyone,

Will have issue with querying a SharePoint list with 10,000 row?

My query will not return more than 3-5 items, but will there be an issue with a SP with more than 5,000 items?

 

 

are you saying sharepoint REST API has limit for paignation 5000 for import and export to csv ?

Hi @MihirY  and All members, 

The Get items action can able to retrieve the 100000 items by setting threshold limit to 100000 max with pagination enable. Also set the top count to 5000

Venkata_Mada_0-1668506122867.png

 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (3,540)