cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ninos-shiba
Helper II
Helper II

Why does my Flow continue to fail? Stopping at 100 Records despite increasing size in Get Items property?

Hello, I was hoping the community could help me some a frustrating issue.

 

I have a SharePoint list of items that have a "Days Past Due Date" column, which is a calculated column. When the number in that column is 7 (for 7 days), I wanted to setup a Flow to send an email to a leader. I setup the Flow successfully, however, every attempt, the Flow stops at 100 records after Get Items. I have about 450 items in the List. I tried to increase the maximum number of records in the settings of the Get Items action, but that did not do anything.

Below are screenshots of how my Flow is structured.test results, failing to pull all 450 recordstest results, failing to pull all 450 recordsflow structureflow structureGet Items settingGet Items setting

1 ACCEPTED SOLUTION

Accepted Solutions

Hello @ninos-shiba 

Well, the item Target Resolve date of 8/21/2020 falls outside the condition in the Filter Query field!

As your calculated column shows that it should have been included, then you need to correct the Filter Query field, so that instead of using the -7 and -6, like this:
... TargetResolve ge 'startOfDay(addDays(utcnow(),-6))' and TargetResolve lt 'startOfDay(addDays(utcnow(),-5))'

Note that I also corrected the first operator from "gt" to "ge" (greater or equal) - my fault 🙂

 

Out of curiosity, what is the value of TodayDate that you use in the calculated column formula?

Kind regards, John

View solution in original post

37 REPLIES 37
Jcook
Super User III
Super User III

Hello @ninos-shiba 

 

Your flow is not failing, the condition is simply going into the false branch. The grey X means it was skipped. The expression result can be found inside the condition. In your screenshot it shows: false


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





Tom_Slosse
Memorable Member
Memorable Member

Hey @ninos-shiba 

 

 

Like  @Jcook said most of your items don't match your condition.

You can always set the Top Count to 5000 so you are sure that all the items are being queried by the Get Items action.

Normally in an Apply to each only 100 items are being processed in one go.

 

Hope this helps

 

Kind regards

 

Tom



If this reply has answered your question or solved your issue, please mark this question as answered.

Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

The thing is, I do have 2 records in my list of 450 total records that should satisfy that condition. But the apply to each is only checking 100 records. I don't know which records those are, but it's not checking all 450, and thus probably not reaching the 2 records that DO satisfy the condition and should execute the email branch. Please assist.

Hello @ninos-shiba 

Instead of looping through all your items, add a Filter action to filter out only those you need. The output from the Filter action are the items that has a Day Past Due Date value of 7.

Then you take it from there 🙂 No need for the Condition!

Kind regards, John

Hey @ninos-shiba 

 

 

Just like @JohnAageAnderse suggested you can set a Filter indeed and if you still have more than 100 items to loop through, you could always make an array with the results and use your variable in the Apply to each instead.

 

Hope this helps

 

Kind regards

 

Tom 



If this reply has answered your question or solved your issue, please mark this question as answered.

Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

Where would I filter the data at? The SharePoint Get Items action, right?

Hey @ninos-shiba 

 

 

Correct!

If you open the advanced options you get the option Filter Query, this query needs to be in odata format, so something like this:

<SharePointColumnName> eq '<DynamicContent/Expressions/String/Number/etc>' don't forget the single quotes!

 

Tom_Slosse_1-1597061318457.pngTom_Slosse_2-1597061338858.png

Hope this helps

 

Kind regards

 

Tom

 



If this reply has answered your question or solved your issue, please mark this question as answered.

Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

Thanks @Tom_Slosse . I have some items in the list that should trigger the email tomorrow at 8 AM. I will wait and test it out to see if the email is sent, then I will mark your solution as the answer! Thanks in advance!

Hey @ninos-shiba 

 

 

Did you have any luck with the Filter Query?

 

Kind regards

 

Tom



If this reply has answered your question or solved your issue, please mark this question as answered.

Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

Unfortunately, no.

ninos-shiba_0-1597232480136.png

The column is indeed a calculated column in my list, taking the difference between the Due Date and my TodayDate column.

 

Any workaround?

 

Hey @ninos-shiba 

 

 

Unfortunately calculated and lookups can't be used in Filter Queries.

The next thing you could try is using a Filter Array action after your Get items action and then try the filtering.

So the value is the value of the Get items and then you can put in a condition just like in the Filter Query.

Tom_Slosse_0-1597326160758.png

 

Then you can use the body of that Filter Array in further steps below.

 

Hope this helps

 

Kind regards

 

Tom



If this reply has answered your question or solved your issue, please mark this question as answered.

Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

I just added that action. I have an item that should be triggered tomorrow as it is at 6 days today. I will let you know if the email gets triggered tomorrow. Thanks again, I'll keep you posted.

Hey @Tom_Slosse , it didn't work. 😞 

 

Here are the details of my Flow configuration. Please assist.

details 2details 2details 1details 1overalloverall

results from this morning :(results from this morning 😞

ninos-shiba
Helper II
Helper II

@Tom_Slosse , any suggestions?

Hey @ninos-shiba 

 

 

Did you check in your list if there are any items that have a days past equal to 7?

Because if there aren't any items your body will indeed be empty like it is now.

 

The Flow is working fine, just be sure that there are items that meet the condition.

I suggest you make some items that meet the conditions so you can test more easily.

 

Kind regards

 

Tom



If this reply has answered your question or solved your issue, please mark this question as answered.

Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

Hi @Tom_Slosse ,

I did have items in my list that had a day past due date of 7 and it didn't send. I cannot find a solution.

Hello @ninos-shiba 

What is the data type of your calculated column? Is it a "Single line of text", a "Number", a "Currency", a "Date and time", or a "Yes/No" data type?

Kind regards, John

It is a Number type that is being returned in my calculated column. 

Hello @ninos-shiba 

In the flow run that was supposed to have picked up an item with a Past due date = 7, can you see if the value is 7 in that calculcated column?

Kind regards, John

Helpful resources

Announcements
Process Advisor

Introducing Process Advisor

Check out the new Process Advisor community forum board!

MPA User Group

Welcome to the User Group Public Preview

Check out new user group experience and if you are a leader please create your group

MBAS on Demand

Microsoft Business Applications Summit sessions

On-demand access to all the great content presented by the product teams and community members! #MSBizAppsSummit #CommunityRocks

Users online (83,850)