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Anonymous
Not applicable

can we call flow when response is submitted in sharepoint

can we call flow when response is submitted in sharepoint

13 REPLIES 13
RobElliott
Super User
Super User

@Anonymous yes, there are many SharePoint triggers as shown below. What are you trying to achieve?

SharePoint-Triggers.png

 Rob
Los Gallardos
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efialttes
Super User
Super User

Hi!

Can you specify a bit more what do you mean with 'When response is submitted in sharepoint"?

You meann 'When an item is created', 'when an item is created or modified'? 'when a file is created? when a file is created or modified? when a forms response is submitted?

Thanx!



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Anonymous
Not applicable

I want to call trigger when form's response is submitted in share point.

@Anonymous  So your trigger will be the SharePoint "When an item is created" trigger. Then you'll add the actions you want to happen:
whenItemCreated2.png

Rob
Los Gallardos
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Anonymous
Not applicable

My requirement is suppose user has submitted data in sharepoint list. It will go to approver for approval. when first approver approves it. flow will trigger itself. but that flow should not trigger when user update any item in sharepoint

 

Flow should trigger only when first approver approve any request, it should not trigger when user update any item

@Anonymous you've got some of the actions the wrong way round: when the user submits the item to the SharePoint list that will trigger the flow, it doesn't trigger after an approves it. So after the When an item is created trigger you can then have a Start and wait for an approval action that sends the approval request to the approver. I always recommend that the approval decision, who made it, the date and any comments are saved back to columns in the SharePoint list. If you wanted to you could then have a Send an email (v2) action that sends the submitter an email with the outcome of the approval.

Rob
Los Gallardos
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Anonymous
Not applicable

In current scenario i have used do until loop for it. But it's impacting performance of flow. because in every 30 seconds. it's checking i sharepoint list. item has changed or not.

@Anonymous it's not necessary to use a Do until, as I mentioned in my previous post you can use the Start and wait for an approval action:

simpleApproval.png

You'll then have other actions after that to save the approval outcome etc to the SharePoint item or send the email telling the responder their submission has been approved or rejected.

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

Anonymous
Not applicable

if i am using start and wait for an approval. I am getting link approve and reject button in mail. when i click on approve button it open in share point list. I don't want  to open and approve it like this. I want to approve and reject using powerapps form

@Anonymous when the approver approves the request in the email that adaptive card should normally just close, I've never had it open the SharePoint item unless the approver clicks the link to item.

It's not possible to do the approval inside Power Apps. A uservice request for this is at https://powerusers.microsoft.com/t5/Power-Apps-Ideas/INTEGRATE-Flow-Approval-Buttons-Approve-Reject-inside-PowerApps/idi-p/332337 and there may be others.

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

 

Anonymous
Not applicable

Thanks for the information. so the only option left in my scenario is to use do until loop in flow ?

Anonymous
Not applicable

You can provide manual trigger to the user. By using "for a selected item" trigger available in SharePoint. As there is no other way around, so you can give it a try if you want to.
You can find "Automate" option in context menu by clicking any item or file. Inside it, you will be able to trigger your manual flows.

Anonymous
Not applicable

If I will use  "for a selected item" trigger available in SharePoint. It will also open request in admin center. I can't use this also. 

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