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geneZebra
Resolver II
Resolver II

examples of how to enter a filter query for excel list row in a table

I am not able to find any info on how to enter an odata expression or what that is. I am looking to create a flow to send out a reminder email when the TravelDate in a record is within a certain number of days of today. Attached is a pic of the List rows present in a table action in the excel connector but I can't seem to figure out how to check for "TravelDate" being within a certain number of days from today. My issue is more of understanding the syntax of how to enter this. I cannot find a reference doc that simply explains how expressions showld be entered. 

 

Any advice appreciate.ListRowsflowQuery.png

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v-bacao-msft
Community Support
Community Support

Hi @geneZebra ,

 

You could refer to the link below for more information on the use of Filter Query.

https://veenstra.me.uk/2018/11/12/microsoft-flow-filter-queries-in-sharepoint-get-items/

If the type of TravelDate is text and the time format is "yyyy-MM-dd", you could refer to the following method to configure Filter Query.

"-5" means a certain number of days, please check the following image and see if it helps:

40.PNG

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

6 REPLIES 6
v-bacao-msft
Community Support
Community Support

Hi @geneZebra ,

 

You could refer to the link below for more information on the use of Filter Query.

https://veenstra.me.uk/2018/11/12/microsoft-flow-filter-queries-in-sharepoint-get-items/

If the type of TravelDate is text and the time format is "yyyy-MM-dd", you could refer to the following method to configure Filter Query.

"-5" means a certain number of days, please check the following image and see if it helps:

40.PNG

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Thanks Barry I will give this a try. I think it is what I need. My step is to send out an email based on each record in the table but I think I can figure that out. One of my challengs is that I want to CC people in a CC list but that list is a cell of text containing  "display name, email" spearated by a semicolon (e.g. "FirstName1, LastName1, email1@xx.com;FirstName2, LastName2, email2@xx.com;" and so on. I guess I would need to used to use a split call (documented in Powerapps) a couple of times to get the email address. 

Any advice on how to figure out that syntax would help. 

If preferred, I can close out this topic and create it as a new but I'd figured I'd ask while I got someone's attention.

 

Thanks,

 

 

geneZebra
Resolver II
Resolver II

After some playing around, and reviewing the article reference by @v-bacao-msft in this thread,  I was able to get a simple filter going. Unfortunately, I need to filter by TravelDate < (targetDate - X days). The Excel connector doc is clear that only a few operations are allowed so I am most likely going to use a conditional statement action followed by filter array in my actual flow.

Below is an example of how I was testing with  filter array and a listRows module filter. In practice, I will need to elminate the listRows advanced fitler due to the comparison limitation. I just could not find a way to compare the date to a value that can be compared via a < or > so I am stuck with the filterarray module.

 

Also note, the advanced listRows filter runs in a fraction of the time of the conditional block. I wanted to share this example in case it helps.

 

Also another lesson I learned is had to use the hover over txt of known expressions to figure out how to reference values that are not appearing in dynamic content. I don't have this all figured out yet but not knowing to use the item() function is what was blocking me for several days on how to properly reference a value. this is different than the ODATA syntax used by the advanced List Rows module but at least I worked through. I just wish flows was easier to work on getting started on manual entry. The dynamic expresson box does not alway show what can be accessed.

 

Anyway how this helps 

 

FlowtoFilterArray.png

How to access the data which is inside "filter array"

How do we add OR , AND statements while doing the filter query on excel rows ?

Hello msnc & others,


There are at least 2 ways to achieve multiple filter conditions for Excel since it doesn’t really support multiple filter conditions in a single action.
The second method I list is also 100x faster & more efficient for larger datasets.

 

First, you could pull all the data from the entire table and then use the output in a Filter Array.

To get the data from Filter Array, either use a Parse JSON action afterwards to get the data in dynamic content, or put the action in an Apply to Each with the Filter Array body as the loop value and use expressions like item()?[‘ColumnName’] to get that column/field value.



Second, besides using Filter Array after pulling all the data in the table, you could use a different Excel List rows for each filter condition and combine them after like:

 

Get rows 1 - Filter Status eq ‘Complete’

Get rows 2 - Filter Status eq ‘In-Progress’

Compose (To simulate an OR statement) - Expression Union(Get rows 1, Get rows 2)

 

Get rows 1 - Filter Status eq ‘Complete’

Get rows 2 - Filter Department eq ‘Sales’

Compose (To simulate an AND statement) - Expression Intersection(Get rows 1, Get rows 2)

 

I used 1/3 the API actions and had a 100x speed improvement using this second method. It’s also much easier to work with if you have several hundred thousand rows to work with. The 1st method would take forever to load that many and then you’d have to still filter every 100k batch & combine them.

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