cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
SailorGirl
New Member

insert picture outlook body message

Hi, everybody

 

I make flow to send e-mail with a picture in its body. Could u please tell me where should I save this image to make it visible for message receives?

I saved it in OneDirve (public acess), but e-mail receiver still doesn't see it in a message

 

53 REPLIES 53
Anonymous
Not applicable

Hi @Anonymous, Its not Edge, it worked with IE for me, but I had to change the group policy so that sharepoint.com in the trusted sites list and the user is logged into IE before he/she can see the images in Outlook client. Now my problem is not all users use IE as their default browser, so either I have to provide anonymous access to the location where all the pictures are stored or find out a way to automatically log in users to mysite.sharepoint.com in IE. The first option is easier to do but definitely not a preferred one for security reasons but the second option, I have no idea how to do that for users whose default browser isnt IE.

Anonymous
Not applicable

I had the same problem with the logo coming in.  I got a box with an "x" as shown.  It turned out my problem was I was using the wrong link.  Our logo is stored in SP in a Picture Library.  To resolve the problem, I right clicked on the file I wanted to display in the e-mail and selected "Copy link".  Once I pasted the link in the Flow it worked in the e-mail as it should.  One note, when I read the e-mail on my phone the logo does not come through.  I am not using the Outlook app on my iPhone.

 

Logo.png

According to this thread, the ability to embed images in the way described (with <img src="">) has been removed. 😞

 

I have not been able to get it to work, but if someone has, please respond!

Anonymous
Not applicable

 

I used Send an email (not Send and email (V2)) and set Is HTML Yes.  Here is my code and it worked once I grabbed the correct link.  The dates on the links you suggest are for July of 2018, maybe things changed.

Post34.jpg

 

 

Anonymous
Not applicable

How did you get the src for the image and how do we make it dynamic? Looks like your image source is static but I would like it dynamic based on the image added to the list item, either as attachment or in the body.

Thanks for the reply!  I figured you were using that version of 'send an email'.  It works, but I would like to have the image displayed in a table, in line with other data.

 

Any idea how to make that happen?  I've tried to add the <img src="Absolute URI"> into the select function I'm using to populate an create html table, but that puts a link into the table, not the image.  I think the problem is the way that flow formats the html table.  I've tried changing the table format html using compose, but haven't been able to figure that out. 

 

Here's my flow that sends the table with links to the images:

image.png

Anonymous
Not applicable

I have run into the same problem too.

Anonymous
Not applicable

Sorry for the slow response, I have been out of the office.

 

As far as my src for the image, I stored it in a central picture library we use for all our logos and online images.  Then I get the link as shown above.

 

You are correct, my image is static.  I am not that good at HTML so someone with more HTML experience might be able to add to the string.

 

KShankle

@Anonymous,

 

The central picture library you are referring to is a lcoation where no login is required I presume?

Like a public (within company network) accessible server?

Anonymous
Not applicable

I've been working for the past week or two to get this working, and this past week, a collegue of mine and I both found two different solutions that both seem to work if anyone is interested.

 

OPTION 1: Encode the image using Base64. For those of you who don't know what that is (I just learned about it while researching this issue), it basically encodes the image as a character string which is then decoded along with the rest of the html. The plus side of this is it doesn't rely on hot-linking to anything. The image is actually embedded into the code itself, so you don't have to worry about the file ever going offline. The downside is that the string can get quite lengthy depending on the complexity of the image and for me ended up being about 3-5 times longer than all the rest of my html code combined. To get around this, I made a variable to contain the text string, and then put the variable in between the quotes of the src attribute of the image tag. This method has also not played very nicely with css resizing for me, so I'd recommend encoding the image at exactly the size you need. Here's a handy tool that allows you to upload and encode your images as Base64: https://varvy.com/tools/base64/

 

OPTION 2: This is the solution a coworker fo mine came accross that seemed to work. He made an e-mail template in Outlook to get the alyout the way he wanted, including adding a lcoal copy of the image, and then used that as his starting point for th ehtml in his flow. He was able to change the img src to one hosted online and had no issues with it loading in the e-mail. There were extra attributes added to the img tag as well as a bunch of extra header information whose absence may be the reason why it wasn't working previously.

 

Hope this helps!

Anonymous
Not applicable

Thanks Element80 for your long and detailed answer. I have looked into Base64 encoding solution, but that works fine for static images. How do I encode images within a flow?

Anonymous
Not applicable

I'm honestly not sure how you would encode it dynamically. You could potentially see if you could figure out how the page at the link I posted does it and see if there's a way to put that code into your flow. Alternatively, if you have a predetermined list of image options, and just need it to insert one based on user response, you could use that tool to encode each of them individually, make each image encode a seperate variable, and then insert the appropriate one using an expression based on the user response.

 

If a new image is submitted and has to be inserted with each new flow run, however, you might be stuck with option 2.

Hello everyone little late to this forum but it definitely help me. This is for anyone who is still having this issue and their images are hosted in a Sharepoint folder/image library. Under the standard connectors for Sharepoint you can select the "File Content by Path" and grab the image either jpeg or png haven't tested svg. In your email body under "Attachment Content" select add dynamic content and you're going to select "File Content". In the attachment name type the ImageName.jpg or png. The imageName can be anything you set. After that in the image body make sure html is set to yes and use the <img src="ImageName"/> the image src must be the same name as the attachment name. Also the user might need to mark the domain as a safe sender. I did this and the image displayed in Outlook Client 2016 and Office 365 Outlook. Hope this helps
FastTrack
Kudo Kingpin
Kudo Kingpin

Solution on how to show embedded pictures from SharePoint in Outlook client:

  1. Create a blank email in the outlook client
  2. Insert & Link to insert a picture from SharePoint URL
    picture_from_file.jpginsert_link.jpg

  3. Now for every user who has done this the embedded pictures are visible in the client.

 

Unfortunately on random occasions (every 2 or three months) this step has to be repeated. I wrote a *.vbs script and put a link to it in the email with the picture. So if users do not see the picture they follow the link to the folder, click on the script and problem is gone.

 

I believe there are some registry settings for Outlook that get reset every now and then and could perhaps be set centrally. Would be happy to get feedback on this if someone finds the final solution.

 

Here my *.vbs to bugfix:

 

 

 

 

Create a file in editor with content below and call it "bugfix.vbs"

Only this line: newmail.attachments.add ("https://mysite.sharepoint.com/sites/real_adress/Pictures/mail.jpg") needs to be modified with any dummy picture of your sharepoint library (have not tried with onedrive).

 

 

Dim ToAddress
Dim MessageSubject
Dim MessageBody
Dim MessageAttachment

Dim ol, ns, newMail

ToAddress = "whatever@bugfix.com" ' You can change this to your email address
MessageSubject = "Please check if file has been attached"
MessageBody = "You should now see the pictures send by the Gateway Tool, otherwise please contact whatever@bugfix.com"

Set ol = WScript.CreateObject("Outlook.Application")
Set ns = ol.getNamespace("MAPI")
ns.logon "","",true,false
Set newMail = ol.CreateItem(olMailItem)
newMail.Subject = MessageSubject
newMail.Body = MessageBody & vbCrLf
newmail.attachments.add ("https://mysite.sharepoint.com/sites/real_adress/Pictures/mail.jpg")
newmail.display
WScript.Sleep 1000
newmail.delete

Set ol = Nothing

 

 

 

How do you accomplish this with the email body of the "Create Event" step? There is no option to tick for is HTML and when I tried the same method otherwise with a document stored in both SharePoint and OneDrive, it did not work.

@jessdom3

I do not get your question: Which "Create Event" step?

 

String for Image:

<img src="https://group.sharepoint.com/sites/sitename/Pictures/@{triggerBody()?['ID']}/mail.jpg" height="300" border="1" alt="Yeaha!">

<br>

<a href="file://xyz/Public/Folder">Run bugfix to show images</a>

 

 

Open Outlook directly and try to insert a linked picture from SharePoint. If you then use HTML in the Flow "Send Email v2", you have the </>  in the menu above the body field to switch to HTML

 

In "Send Email v2" it was in the advanced settings second last option.

miketondu
Frequent Visitor

I'm trying to do this in late 2019,  with the send email v.2 . for outlook.  And I can't embed any HTML, there's not even an option for it.  

I just want to embed an image or copy and paste a table I made in excel summarizing the content of the image,  but both seem impossible.  It's truly shocking the Microsoft can make such a simple task this ridiculously hard. 

 

here is the option:

12.12.png

Yes but then any HTML I put in there isn't recognized by the editor and it doesn;t let me go back to plain text without deleting the HTML in the body.       
I have a simple URL from an  image stored in one drive,  and the HTML editor won't recognize <img src="IMAGE.png"    /> . div

can you post your HTML code please?

Helpful resources

Announcements

Tuesday Tip: Getting Started with Private Messages & Macros

Welcome to TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   This Week's Tip: Private Messaging & Macros in Power Apps Community   Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member!   Our Knowledge Base article about private messaging and macros is the best place to find out more. Check it out today and discover some key tips and tricks when it comes to messages and macros:   Private Messaging: Learn how to enable private messages in your community profile and ensure you’re connected with other community membersMacros Explained: Discover the convenience of macros—prewritten text snippets that save time when posting in forums or sending private messagesCreating Macros: Follow simple steps to create your own macros for efficient communication within the Power Apps CommunityUsage Guide: Understand how to apply macros in posts and private messages, enhancing your interaction with the Community For detailed instructions and more information, visit the full page in your community today:Power Apps: Enabling Private Messaging & How to Use Macros (Power Apps)Power Automate: Enabling Private Messaging & How to Use Macros (Power Automate)  Copilot Studio: Enabling Private Messaging &How to Use Macros (Copilot Studio) Power Pages: Enabling Private Messaging & How to Use Macros (Power Pages)

Tuesday Tip: Subscriptions & Notifications

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week: All About Subscriptions & Notifications We don't want you to a miss a thing in the Community! The best way to make sure you know what's going on in the News & Announcements, to blogs you follow, or forums and galleries you're interested in is to subscribe! These subscriptions ensure you receive automated messages about the most recent posts and replies. Even better, there are multiple ways you can subscribe to content and boards in the community! (Please note: if you have created an AAD (Azure Active Directory) account you won't be able to receive e-mail notifications.)   Subscribing to a Category  When you're looking at the entire category, select from the Options drop down and choose Subscribe.     You can then choose to Subscribe to all of the boards or select only the boards you want to receive notifications. When you're satisfied with your choices, click Save.     Subscribing to a Topic You can also subscribe to a single topic by clicking Subscribe from the Options drop down menu, while you are viewing the topic or in the General board overview, respectively.     Subscribing to a Label Find the labels at the bottom left of a post.From a particular post with a label, click on the label to filter by that label. This opens a window containing a list of posts with the label you have selected. Click Subscribe.     Note: You can only subscribe to a label at the board level. If you subscribe to a label named 'Copilot' at board #1, it will not automatically subscribe you to an identically named label at board #2. You will have to subscribe twice, once at each board.   Bookmarks Just like you can subscribe to topics and categories, you can also bookmark topics and boards from the same menus! Simply go to the Topic Options drop down menu to bookmark a topic or the Options drop down to bookmark a board. The difference between subscribing and bookmarking is that subscriptions provide you with notifications, whereas bookmarks provide you a static way of easily accessing your favorite boards from the My subscriptions area.   Managing & Viewing Your Subscriptions & Bookmarks To manage your subscriptions, click on your avatar and select My subscriptions from the drop-down menu.     From the Subscriptions & Notifications tab, you can manage your subscriptions, including your e-mail subscription options, your bookmarks, your notification settings, and your email notification format.     You can see a list of all your subscriptions and bookmarks and choose which ones to delete, either individually or in bulk, by checking multiple boxes.     A Note on Following Friends on Mobile Adding someone as a friend or selecting Follow in the mobile view does not allow you to subscribe to their activity feed. You will merely be able to see your friends’ biography, other personal information, or online status, and send messages more quickly by choosing who to send the message to from a list, as opposed to having to search by username.

Monthly Community User Group Update | April 2024

The monthly Community User Group Update is your resource for discovering User Group meetings and events happening around the world (and virtually), welcoming new User Groups to our Community, and more! Our amazing Community User Groups are an important part of the Power Platform Community, with more than 700 Community User Groups worldwide, we know they're a great way to engage personally, while giving our members a place to learn and grow together.   This month, we welcome 3 new User Groups in India, Wales, and Germany, and feature 8 User Group Events across Power Platform and Dynamics 365. Find out more below. New Power Platform User Groups   Power Platform Innovators (India) About: Our aim is to foster a collaborative environment where we can share upcoming Power Platform events, best practices, and valuable content related to Power Platform. Whether you’re a seasoned expert or a newcomer looking to learn, this group is for you. Let’s empower each other to achieve more with Power Platform. Join us in shaping the future of digital transformation!   Power Platform User Group (Wales) About: A Power Platform User Group in Wales (predominantly based in Cardiff but will look to hold sessions around Wales) to establish a community to share learnings and experience in all parts of the platform.   Power Platform User Group (Hannover) About: This group is for anyone who works with the services of Microsoft Power Platform or wants to learn more about it and no-code/low-code. And, of course, Microsoft Copilot application in the Power Platform.   New Dynamics365 User Groups   Ellucian CRM Recruit UK (United Kingdom) About: A group for United Kingdom universities using Ellucian CRM Recruit to manage their admissions process, to share good practice and resolve issues.    Business Central Mexico (Mexico City) About:  A place to find documentation, learning resources, and events focused on user needs in Mexico. We meet to discuss and answer questions about the current features in the standard localization that Microsoft provides, and what you only find in third-party locations. In addition, we focus on what's planned for new standard versions, recent legislation requirements, and more. Let's work together to drive request votes for Microsoft for features that aren't currently found—but are indispensable.   Dynamics 365 F&O User Group (Dublin) About: The Dynamics 365 F&O User Group - Ireland Chapter meets up in person at least twice yearly in One Microsoft Place Dublin for users to have the opportunity to have conversations on mutual topics, find out what’s new and on the Dynamics 365 FinOps Product Roadmap, get insights from customer and partner experiences, and access to Microsoft subject matter expertise.  Upcoming Power Platform Events    PAK Time (Power Apps Kwentuhan) 2024 #6 (Phillipines, Online) This is a continuation session of Custom API. Sir Jun Miano will be sharing firsthand experience on setting up custom API and best practices. (April 6, 2024)       Power Apps: Creating business applications rapidly (Sydney) At this event, learn how to choose the right app on Power Platform, creating a business application in an hour, and tips for using Copilot AI. While we recommend attending all 6 events in the series, each session is independent of one another, and you can join the topics of your interest. Think of it as a “Hop On, Hop Off” bus! Participation is free, but you need a personal computer (laptop) and we provide the rest. We look forward to seeing you there! (April 11, 2024)     April 2024 Cleveland Power Platform User Group (Independence, Ohio) Kickoff the meeting with networking, and then our speaker will share how to create responsive and intuitive Canvas Apps using features like Variables, Search and Filtering. And how PowerFx rich functions and expressions makes configuring those functionalities easier. Bring ideas to discuss and engage with other community members! (April 16, 2024)     Dynamics 365 and Power Platform 2024 Wave 1 Release (NYC, Online) This session features Aric Levin, Microsoft Business Applications MVP and Technical Architect at Avanade and Mihir Shah, Global CoC Leader of Microsoft Managed Services at IBM. We will cover some of the new features and enhancements related to the Power Platform, Dataverse, Maker Portal, Unified Interface and the Microsoft First Party Apps (Microsoft Dynamics 365) that were announced in the Microsoft Dynamics 365 and Power Platform 2024 Release Wave 1 Plan. (April 17, 2024)     Let’s Explore Copilot Studio Series: Bot Skills to Extend Your Copilots (Makati National Capital Reg... Join us for the second installment of our Let's Explore Copilot Studio Series, focusing on Bot Skills. Learn how to enhance your copilot's abilities to automate tasks within specific topics, from booking appointments to sending emails and managing tasks. Discover the power of Skills in expanding conversational capabilities. (April 30, 2024)   Upcoming Dynamics365 Events    Leveraging Customer Managed Keys (CMK) in Dynamics 365 (Noida, Uttar Pradesh, Online) This month's featured topic: Leveraging Customer Managed Keys (CMK) in Dynamics 365, with special guest Nitin Jain from Microsoft. We are excited and thankful to him for doing this session. Join us for this online session, which should be helpful to all Dynamics 365 developers, Technical Architects and Enterprise architects who are implementing Dynamics 365 and want to have more control on the security of their data over Microsoft Managed Keys. (April 11, 2024)       Stockholm D365 User Group April Meeting (Stockholm) This is a Swedish user group for D365 Finance and Operations, AX2012, CRM, CE, Project Operations, and Power BI.  (April 17, 2024)         Transportation Management in D365 F&SCM Q&A Session (Toronto, Online) Calling all Toronto UG members and beyond! Join us for an engaging and informative one-hour Q&A session, exclusively focused on Transportation Management System (TMS) within Dynamics 365 F&SCM. Whether you’re a seasoned professional or just curious about TMS, this event is for you. Bring your questions! (April 26, 2024)   Leaders, Create Your Events!    Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you. Just leave a comment or send a PM here in the Community!

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

We have closed kudos on this post at this time. Thank you to everyone who kudo'ed their RSVP--your invitations are coming soon!  Miss the window to RSVP? Don't worry--you can catch the recording of the meeting this week in the Community.  Details coming soon!   *****   It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Blogging in the Community is a Great Way to Start

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Topic: Blogging in the Community Are you new to our Communities and feel like you may know a few things to share, but you're not quite ready to start answering questions in the forums? A great place to start is the Community blog! Whether you've been using Power Platform for awhile, or you're new to the low-code revolution, the Community blog is a place for anyone who can write, has some great insight to share, and is willing to commit to posting regularly! In other words, we want YOU to join the Community blog.    Why should you consider becoming a blog author? Here are just a few great reasons. 🎉   Learn from Each Other: Our community is like a bustling marketplace of ideas. By sharing your experiences and insights, you contribute to a dynamic ecosystem where makers learn from one another. Your unique perspective matters! Collaborate and Innovate: Imagine a virtual brainstorming session where minds collide, ideas spark, and solutions emerge. That’s what our community blog offers—a platform for collaboration and innovation. Together, we can build something extraordinary. Showcase the Power of Low-Code: You know that feeling when you discover a hidden gem? By writing about your experience with your favorite Power Platform tool, you’re shining a spotlight on its capabilities and real-world applications. It’s like saying, “Hey world, check out this amazing tool!” Earn Trust and Credibility: When you share valuable information, you become a trusted resource. Your fellow community members rely on your tips, tricks, and know-how. It’s like being the go-to friend who always has the best recommendations. Empower Others: By contributing to our community blog, you empower others to level up their skills. Whether it’s a nifty workaround, a time-saving hack, or an aha moment, your words have impact. So grab your keyboard, brew your favorite beverage, and start writing! Your insights matter and your voice counts! With every blog shared in the Community, we all do a better job of tackling complex challenges with gusto. 🚀 Welcome aboard, future blog author! ✍️💻🌟 Get started blogging across the Power Platform Communities today! Just follow one of the links below to begin your blogging adventure.   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studio: https://powerusers.microsoft.com/t5/Copilot-Studio-Community-Blog/bg-p/PVACommunityBlog Power Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for the Message Admins button like this on the page's right rail, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!

Launch Event Registration: Redefine What's Possible Using AI

  Join Microsoft product leaders and engineers for an in-depth look at the latest features in Microsoft Dynamics 365 and Microsoft Power Platform. Learn how advances in AI and Microsoft Copilot can help you connect teams, processes, and data, and respond to changing business needs with greater agility. We’ll share insights and demonstrate how 2024 release wave 1 updates and advancements will help you:   Streamline business processes, automate repetitive tasks, and unlock creativity using the power of Copilot and role-specific insights and actions. Unify customer data to optimize customer journeys with generative AI and foster collaboration between sales and marketing teams. Strengthen governance with upgraded tools and features. Accelerate low-code development  using natural language and streamlined tools. Plus, you can get answers to your questions during our live Q&A chat! Don't wait--register today by clicking the image below!      

Users online (4,128)