cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
usafalawprof
New Member

pre-send documents

In an academic role-play simulation course, I have 200-300 documents to send to 30-40 students playing different roles in 5-6 scenarios throughout the semester.  I have scheduled these documents to go to specific roles/students on specific dates.  The Blackboard Learning Management Systems allows this through it's use of "adaptive release" of these documents to become available to individual students on specific dates.  Only the students I identify can see their document on these dates.

 

Is there a way to do this using MS Flow, or some other Office 365 feature?

thanks,

usafalawprof

1 ACCEPTED SOLUTION

Accepted Solutions
v-bacao-msft
Community Support
Community Support

Hi @usafalawprof ,

 

Based on your requirements of describe, you can create a library in SharePoint to store these files will be sent in the future, and create a few columns, StudentName, Scenarios, EmailAddress, SendDate.

Annotation 2019-07-11 161545.png

You could create a Recurrence Flow to run every day to check the SendDate whether it is equal to today. If yes, get the file content, and send the corresponding file.

Annotation 2019-07-11 161845.png

Annotation 2019-07-11 160658.png

Please have a try, I hope it will help you.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

2 REPLIES 2
efialttes
Super User III
Super User III

@usafalawprof 

Not sure I understood the scenario

Let's assume you have an schedule defined for document sharing to all your students in an excel file table in your onedrive; and also the documents to be shared stored in your onedrive. Let's also assume you share the documents via email. The structure of the table could be as follows:

#index #target sharing date #target document #target student

You can define a flow running once a day, the flow would read all rows from excel table, filter the ones with date matching the day the flow is executed, and for each match send an email to target student with target document.

You can also assign tasks via Microsoft Planner connector, by means of action blocks "Create Task" (add target student, start date, due date) Delay - 1 minute- and "Update task details" (add URL to access target document, add reference alias so you can customize file related text to display when opening the task in Planner). You have a good example of this Planner approach here:

https://powerusers.microsoft.com/t5/I-Found-A-Bug/Flow-Fail-Update-Planner-Task-Details/td-p/79981

Flow_update_task_details.png

Hope this helps



Each time you click on any of our inspiring answers 'Thumb up' icon...
...an ewok scapes from the stormtroopers.

Be grateful, Thumbs up! Save the Galaxy for free!


Escribo sobre Power Automate en:
https://medium.com/anyone-can-automate/

Proud to be a Flownaut!



v-bacao-msft
Community Support
Community Support

Hi @usafalawprof ,

 

Based on your requirements of describe, you can create a library in SharePoint to store these files will be sent in the future, and create a few columns, StudentName, Scenarios, EmailAddress, SendDate.

Annotation 2019-07-11 161545.png

You could create a Recurrence Flow to run every day to check the SendDate whether it is equal to today. If yes, get the file content, and send the corresponding file.

Annotation 2019-07-11 161845.png

Annotation 2019-07-11 160658.png

Please have a try, I hope it will help you.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Helpful resources

Announcements
MPA_User Group Leader_768x460.jpg

Manage your user group events

Check out the News & Announcements to learn more.

V3_PVA CAmpaign Carousel.png

Community Challenge - Giveaways!

Participate in the Power Virtual Agents Community Challenge

Carousel 2021 Release Wave 2 Plan 768x460.jpg

2021 Release Wave 2 Plan

Power Platform release plan for the 2021 release wave 2 describes all new features releasing from October 2021 through March 2022.

R2 (Green) 768 x 460px.png

Microsoft Dynamics 365 & Power Platform User Professionals

DynamicsCon is a FREE, 4 half-day virtual learning experience for 11,000+ Microsoft Business Application users and professionals.

Users online (1,204)