cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
mrtimo1
Frequent Visitor

Best alternative to CDS for small app

Hi,

I'm moving an ACCESS Desktop App to PowerApps. The ACCESS DB had 7-8 tables, a few tables had 3,000+ records. 

 

I'm thinking I should use Azure SQL DB. Is there something else I should be using or think about?

 

Thanks,

Tim

20 REPLIES 20
Anonymous
Not applicable

   Having CDS 2.0 licensed per user at $40 is really high compared to many DB solutions.  With Plan 1 at $7, it made more sense.  Perhaps, they need to offer it like Power Bi plan that is not tied to users but capacity (ie $XXX per month).

Wait, wait, wait...

 

You just blew my mind here @Anonymous. This is just earth shattering to me!

What do you mean that the basic PowerApps plan that comes with Enterprise license comes with a free SQL Server connector?

And here I was thinking that the free PowerApp could only connect with Office365 data!

This is amazing! And so much better for my clients! It is even cheaper than I thought!

 

If you had stopped there, you had already made my weekend!

 

But no, you had to go further. You mentioned you were only spending $6.68/month on Azure SQL?

How is that possible?

 

Then I researched a bit based on your figures and found it! And I thought I had to pay a minimum of $700.00/month!

I cannot thank you enough for this post.

 

In my book your status has just been elevated to "Legendary"

 

 

Anonymous
Not applicable

Hi @Macro101

 

Yes on basic PowerApps plan for Enterprise you can connect to SQL Server. No need for Plan 1 or Plan2.

 

The $7/month for Azure database is just for the one database instance with basic plan (not the server).

 

My organization uses a lot of Azure Services so price per individual items becomes cheaper.

 

If you need to setup a whole Azure Services for your organization to get Database and Server it will be more expensive, not sure how much exactly, but I do not think it would go as high as $700/month for one server and database (all you need for PowerApps).

 

Did you end up going with Azure SQL for the nappy database?

 

I'm also looking to setup a basic database from scratch, for a small business of 20 staff, somewhat similar to what you've got.  4 tables etc.  So by the sounds of it seems like Azure SQL might be the way to go?  Pricing seems really confusing, so I have no idea what the cost is going to be on it though...

Start with the standard 5DTU database.  It's about $5/mo. 

 

Don't create a 2nd databse on that instance, though or it will default to a 50DTU database.  Smiley Wink

 

https://azure.microsoft.com/en-us/pricing/details/sql-database/single/

is this still true about delegation?

 

Hi @Anonymous,

 

 

The answer you gave to that question was indeed really helpful. Since this thread happened in 2018 and a lot has evolved in the Power Platform world since then, would it be possible for you to grant us with an update of your thoughts?

 

We are planning to use power apps to solve some issues within the services we provide. Our dataset may be a bit big, like ~20 tables and at least two of them with ~10k rows added every month. We know little about database warehousing, but we believe Azure SQL Database would be much more indicated than CDS (although it would be much easier to use the latter). Not only due to performance issues, but also due to the cost of the infrastructure.

 

 

Thank you in advance. Best wishes.

 

Marcelo.

EricRegnier
Most Valuable Professional
Most Valuable Professional

I might be a little biased towards CDS but I always look beyond licensing, because as we know licensing always keeps evolving and the price of an app is more than that. We need to consider things like maintenance, effort and speed of development, opportunity cost, etc.

Although CDS does have a database it is much more than a database. It comes with a rich set of features that are usually common to any type of system/application especially in the enterprise space. If we were to compare to traditional software design, with a database, you'll need to develop a data access layer and all (yes there are some frameworks and tools to help with that), however with CDS all that is taken care of out-of-the-box and the developers just need to focus on the business and presentation layer. We can refer to CDS as a platform and even SDaaS (Software Dev as a Service). Here are just a few examples of these capabilities that you would have to custom build yourself or use custom frameworks with SQL. 

  • Data Management (import and export capabilities)
  • Reporting and dashboards for end-users
  • Users and Queue management
  • No code business logic client & server side
  • SDKs and APIs which automatically scaffolds on change of data model
  • Auditing and Logging
  • MS Office integration
  • Searching and querying
  • SharePoint integration
  • Currency management
  • Data Duplication Detection
  • Multi-language support
  • Pre-built UI template (model-driven apps)
  • MS Exchange integration
  • Administer and monitor, DevOps tools, console and admin center
  • Core data model (CDM aka Common Data Model) and schema out-of-the-box
  • Activities/Interactions management
  • and more 🙂

Wow, @EricRegnier ... thank you for that.

 

Yes, for sure CDS offers a lot... specially for someone like me, without solid skills on database and programming (I worked with these more than 20 year ago, with Clipper/Dbase, then Delphi/[forgot the database name, but it was already relational and accessed through SQL]). I am now trying to deploy some business ideas using PowerApps as low-code platform, and CDS makes it a lot easier. (I already run a prototype of our solution having Google spreadsheet as database and Zapier as flow automation.)

 

However, I am a bit scared about the volume of data a prospect client showed to me (~10k rows every month in some tables), regarding the amount of processing capacity the database should support and how much it would cost to maintain. Can I really believe that CDS can handle such volume??   Even while being so easy to use and out-of-the box?? (really prejudicial thought, I know, based on my ignorance on this matter)

 

Regarding the cost: I have not really started building the database, having included only a few tables without real data, and it has used 1.13 Gb. Then, I would have to pay ~$35 a month for 1 Gb of additional storage (after the initial 10Gb). It would kill my business. In Azure SQL Database, I would pay ~$14 for the first 250 Gb of data (Standard 10 DTUs configuration).

 

Really tough decision.

Thank you very much for sharing your thoughts.

 

 

Best wishes.

Marcelo.

EricRegnier
Most Valuable Professional
Most Valuable Professional

For volume, CDS can definitely support that assuming your customizations don't downgrade the performance. Just to give an idea, I've implemented cases where we had >300K volume a month on a single entity. For the storage, vanilla CDS takes around 1GB so you can discard the 1st GB and so you're consuming around 13MB now. To keep the storage at the most optimal level, here are things to keep in mind:

  1. Avoid storing documents/files in CDS, although document storage is calculated separately.
  2. If you have Exchange synchronization enabled, ensure only the required emails and attachments are integrated in CDS.
  3. Perform regular house keeping activities such as clean custom logs (OOB audit logs are calculated separately) or similar type of records, delete old draft records, etc
  4. Uninstall out-of-the-box solutions you don't need. For example, LinkedIn Sales Navigator

Helpful resources

Announcements

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip: Community User Groups

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: Community User Groups and YOU Being part of, starting, or leading a User Group can have many great benefits for our community members who want to learn, share, and connect with others who are interested in the Microsoft Power Platform and the low-code revolution.   When you are part of a User Group, you discover amazing connections, learn incredible things, and build your skills. Some User Groups work in the virtual space, but many meet in physical locations, meaning you have several options when it comes to building community with people who are learning and growing together!   Some of the benefits of our Community User Groups are: Network with like-minded peers and product experts, and get in front of potential employers and clients.Learn from industry experts and influencers and make your own solutions more successful.Access exclusive community space, resources, tools, and support from Microsoft.Collaborate on projects, share best practices, and empower each other. These are just a few of the reasons why our community members love their User Groups. Don't wait. Get involved with (or maybe even start) a User Group today--just follow the tips below to get started.For current or new User Group leaders, all the information you need is here: User Group Leader Get Started GuideOnce you've kicked off your User Group, find the resources you need:  Community User Group ExperienceHave questions about our Community User Groups? Let us know! We are here to help you!

Super User of the Month | Ahmed Salih

We're thrilled to announce that Ahmed Salih is our Super User of the Month for April 2024. Ahmed has been one of our most active Super Users this year--in fact, he kicked off the year in our Community with this great video reminder of why being a Super User has been so important to him!   Ahmed is the Senior Power Platform Architect at Saint Jude's Children's Research Hospital in Memphis. He's been a Super User for two seasons and is also a Microsoft MVP! He's celebrating his 3rd year being active in the Community--and he's received more than 500 kudos while authoring nearly 300 solutions. Ahmed's contributions to the Super User in Training program has been invaluable, with his most recent session with SUIT highlighting an incredible amount of best practices and tips that have helped him achieve his success.   Ahmed's infectious enthusiasm and boundless energy are a key reason why so many Community members appreciate how he brings his personality--and expertise--to every interaction. With all the solutions he provides, his willingness to help the Community learn more about Power Platform, and his sheer joy in life, we are pleased to celebrate Ahmed and all his contributions! You can find him in the Community and on LinkedIn. Congratulations, Ahmed--thank you for being a SUPER user!  

Users online (4,114)