cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
danny90
Helper III
Helper III

Environments, ALM and SharePoint

Hi all,

 

we have a small family company and I’ve been doing bits on pp for sometime.. little workflow apps etc.

 

im about to start building an app that starts to bring all these together and ultimately create our own fully fledged business tool 🔨 

 

There’s loads of bits just in the default environment at the moment so I’m going to leave them as is for now and create dev/test/prod environments and begin developing this app and start to get rid of the driftwood in the default overtime.

 

my question is, we use SharePoint kind of like a server. There’s a site which has document libraries in a structured format that holds all our business information, project information, you name it.. it’s in there. Everyone has accesss to the bits they need or all of it.

 

my questions are.. when I create these new environments, will I still be able to connect to sites in SharePoint for updating records, files etc? And would there be a better way to store all this information rather than SharePoint that the app will be able to connect to easily? 

the main area it needs to connect to is the project directory to create new folders automatically when new jobs are registered in the app.

 

hope that makes sense!

 

thanks,

Dan

3 ACCEPTED SOLUTIONS

Accepted Solutions

Hi @danny90 

 

Congratulations on the benefit you are getting from the platform.

 

I will give you an answer focused on two scenarios, premium licensing and M365 licensing.

 

If you are going for a premium licensing model, using the 3 environments and an ALM strategy will be the best thing you can do to keep your applications evolving and securing them. In this sense, this gives you several possibilities and one of them is to have a synchronization with your Sharepoint site for the document management of your business process. Using a dataverse database you will have greater consistency in your data model, greater security and scalability of your data. My recommendation is always that you can go for this model.

 

In the case of maintaining an M365 licensing, you may have an ALM strategy but it is not complete because the data sources will be on a SharePoint site and unlike Dataverse, which will have one for each environment, at the Sharepoint level you would have to replicate three sites to be able to connect an environment to each sharepoint site. This can be tedious and laborious, because making a change in one site must be reproduced manually in the rest, unlike if you change a table in dev you can propagate it in the rest of the environments.

 

To give you an answer, if you can connect your environment(s) to the sharepoint site that you have, be it 1 or n applications, be it 1 or n environments, but imagine that you are developing some functionality and you have to test it and it only has the production site, you will be testing against production

 

I leave you this link to a recent publication on environmental governance

 

https://www.linkedin.com/posts/jonathan-manrique-rios_develop-a-tenant-environment-strategy-to-activ...

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
You can accept more than one post as a solution
Follow me on Linkedin, I talk about Power Platform
Visit me!

View solution in original post

Hi @danny90 

 

If you used Dataverse you have a big step gained in terms of your ALM. Now the connection to Sharepoint you can store the url of the connection in environment variables, and have the values ​​in each environment to the sharepoint site that you want to point to. That will help you have the data separated from the sharepoint repositories that you create. What you need to make sure is that repositories have the same schema so that Power Automate flows do what they should do.

 

There is also a native integration of Power Apps with Sharepoint and there what you must also pass is the URL of the Sharepoint repository and it is configured for each environment independently

 

https://learn.microsoft.com/en-us/power-platform/admin/manage-documents-using-sharepoint

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
You can accept more than one post as a solution
Follow me on Linkedin, I talk about Power Platform
Visit me!

View solution in original post

thanks @Jmanriquerios you have been a  massive help.

 

I've gone ahead and setup the environments and variables. really looking forward to progressing.

Thanks,

Dan

View solution in original post

6 REPLIES 6

Hi @danny90 

 

Congratulations on the benefit you are getting from the platform.

 

I will give you an answer focused on two scenarios, premium licensing and M365 licensing.

 

If you are going for a premium licensing model, using the 3 environments and an ALM strategy will be the best thing you can do to keep your applications evolving and securing them. In this sense, this gives you several possibilities and one of them is to have a synchronization with your Sharepoint site for the document management of your business process. Using a dataverse database you will have greater consistency in your data model, greater security and scalability of your data. My recommendation is always that you can go for this model.

 

In the case of maintaining an M365 licensing, you may have an ALM strategy but it is not complete because the data sources will be on a SharePoint site and unlike Dataverse, which will have one for each environment, at the Sharepoint level you would have to replicate three sites to be able to connect an environment to each sharepoint site. This can be tedious and laborious, because making a change in one site must be reproduced manually in the rest, unlike if you change a table in dev you can propagate it in the rest of the environments.

 

To give you an answer, if you can connect your environment(s) to the sharepoint site that you have, be it 1 or n applications, be it 1 or n environments, but imagine that you are developing some functionality and you have to test it and it only has the production site, you will be testing against production

 

I leave you this link to a recent publication on environmental governance

 

https://www.linkedin.com/posts/jonathan-manrique-rios_develop-a-tenant-environment-strategy-to-activ...

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
You can accept more than one post as a solution
Follow me on Linkedin, I talk about Power Platform
Visit me!

Hi @Jmanriquerios 

 

Thank you for taking the time to respond to my post! Your comment is really useful.

 

So if I’m correct.. the application will be able to connect to the SharePoint site. and I can set this up in the dev and environment and when I export to to test and prod the connection will remain.

 

the problem you’re saying I’ll have is that if I’m dev/testing, I’ll be altering the data in the SharePoint site?

 

In my case, the data verse database will always be the original source of information hence the need for the ALM strategy to ensure the security of it.

 

the connections to our SharePoint site won’t be for retrieving data, only for quick functionalities like creating a new file in a job folder.

 

if, for the purpose of dev and testing.. I created a new directory in the SharePoint site and connected any flows in the new app to it. I could ensure the functionality then update the file path to its correct location and export for prod.

 

i could even do this in an imitative way by having a parameters page in the app which stores the file path in a data verse table and that can be edited in the production environment.

 

am I on the right lines here?

 

thanks!

Dan

Hi @Jmanriquerios 

 

Thank you for taking the time to respond to my post! Your comment is really useful.

 

So if I’m correct.. the application will be able to connect to the SharePoint site. and I can set this up in the dev and environment and when I export to to test and prod the connection will remain.

 

the problem you’re saying I’ll have is that if I’m dev/testing, I’ll be altering the data in the SharePoint site?

 

In my case, the data verse database will always be the original source of information hence the need for the ALM strategy to ensure the security of it.

 

the connections to our SharePoint site won’t be for retrieving data, only for quick functionalities like creating a new file in a job folder.

 

if, for the purpose of dev and testing.. I created a new directory in the SharePoint site and connected any flows in the new app to it. I could ensure the functionality then update the file path to its correct location and export for prod.

 

i could even do this in an imitative way by having a parameters page in the app which stores the file path in a data verse table and that can be edited in the production environment.

 

am I on the right lines here?

 

thanks!

Dan

Hi @danny90 

 

If you used Dataverse you have a big step gained in terms of your ALM. Now the connection to Sharepoint you can store the url of the connection in environment variables, and have the values ​​in each environment to the sharepoint site that you want to point to. That will help you have the data separated from the sharepoint repositories that you create. What you need to make sure is that repositories have the same schema so that Power Automate flows do what they should do.

 

There is also a native integration of Power Apps with Sharepoint and there what you must also pass is the URL of the Sharepoint repository and it is configured for each environment independently

 

https://learn.microsoft.com/en-us/power-platform/admin/manage-documents-using-sharepoint

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
You can accept more than one post as a solution
Follow me on Linkedin, I talk about Power Platform
Visit me!

thanks @Jmanriquerios you have been a  massive help.

 

I've gone ahead and setup the environments and variables. really looking forward to progressing.

Thanks,

Dan

Hi @danny90 

 

You're welcome, if you can give one or both of the answers that I have given you as accepted, since the one you have given is your own answer.

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
You can accept more than one post as a solution
Follow me on Linkedin, I talk about Power Platform
Visit me!

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Results posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (2,422)