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Export 86K records entity to Excel

How can I export data from an entity that has 86K records to Excel? (Common Data Services)

Already try:

1) Open in Excel option in Entity settings - doesn't work

2) Export Data option in Entity settings - doesn't work

3) Flow - doesn't work




Accepted Solutions


Yes, this was post was in relation to an earlier version of the Common Data Service. @lewis_hm - can you please start a new post with the issue you're experiencing and we can get someone to help out?


View solution in original post

Community Champion
Community Champion

Don't use CDS, use Azure SQL Database.

Super User III
Super User III

I hope you manage to find a fix for one of those three options. But in case you can't, the only choice I can think of is to build an app with both CDS and Excel data sources. You can then write code to patch the records from your CDS data source to Excel. You'll need to do this in batches of 500 records to overcome the delegation limits, so it's not a pleasant solution.

My app is already built Cat Frustrated

Frequent Visitor

Write code? PowerApps is meant to be code free. Is there any way to contact Microsoft powerapps team?

Code free is an illusion, and the continuation of this fiction just makes matters worse since numerous shortcomings are not addressed.

Maybe @v-micsh-msft can be a contact on the MS side.

@v-micsh-msft can you help me?

Adding @sabinn from the Data Integration Team, I just did a quick test with 100k records and was able to Open in Excel and Export to Excel, we will need to investigate to see why you are unable to.


Can you elaborate on #2? Do you see an error? What do you see under "Notifications" (on Powerapps portal, left hand pane)?

Also, can you try exporting it to ".csv vs. Excel?

1. Go to CDS->Entities

2. Top right corner, click the ellipsis and choose Export Data

3. Choose the entity

4. On top right corner, choose "Export to .csv"


Excel Add-in has a limit of 1,000,000 fields to export from an entity. Once you exceed that limit the only way to export is to filter the entity and export parts until you have the whole entity.

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