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IFEJohn
Helper II
Helper II

Hide Table Names In Power BI Connector

When I connect to Dataverse from Power BI, using a limited security role, the user still sees all of the table names in the Environment. However, when the user tries to select the table and see the data, there is a permission error. In my case, the table names are sensitive and something I prefer to hide from the user. After exploring all of the permissions for the security role, I did not see any options to hide the table names. Do you know if is possible?

11 REPLIES 11
AhmedSalih
Most Valuable Professional
Most Valuable Professional

Hello, @IFEJohn, If the users have at least Read access to your tables, then you can't hide the tables' names when connecting from the Power BI.

 

 

Regards,

Ahmed

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Thank you @AhmedSalih. To confirm, is it an all or nothing situation? ...or, is it that if we assign read-only access to an individual table then only that table will be be show in Power BI?

AhmedSalih
Most Valuable Professional
Most Valuable Professional

@IFEJohn, you can create custom security roles and assign read access to specific tables. Depending on your requirements, you can either create a custom security role from scratch or copy an out-of-the0box role and then edit your custom entities permissions: 

CopySecurityRole.png

 

AhmedSalih_0-1661609451016.png

 

 

Regards,

Ahmed

If my reply helped you, please give a 👍. And if it has solved your issue, please consider a 👍 & Accepting it as the Solution to help other community members find it more.

My Blog: www.powerplatformplace.com

 

Thank you @AhmedSalih. I understand how to create table based access, but I am more interested in understanding if it is possible to limit the user from seeing all of the table names when using the guest credential, even though their custom credential only grants read access to a specific table.

AhmedSalih
Most Valuable Professional
Most Valuable Professional

@IFEJohn, so, if your guest have read access to only a specific table, they won't be able to see other tables at all. If I understand your use case clearly, those tables will be used in Power BI. So what don't you create the Power BI Dataset, and rename the tables in it and then share that data set with your guests? 

 


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When I set the permissions for the tables in Dataverse, even if I specify a single table for read only access, all table name are visible in Power BI for the guest account, though the user cannot access the data from all of the tables.

 

What do you mean by "create a Power BI data set"? Is this done in Dataverse? From Power BI?

AhmedSalih
Most Valuable Professional
Most Valuable Professional

@IFEJohn, if you are using Power BI desktop, loaded the data from the Dataverse and build your data model. This is a Power BI dataset. Once published to the power Bi service, it will be a dataset object. In the Power BI Desktop, you have the option to rename those tables.  

Thank you @AhmedSalih. The ultimate goal is to have my customer have access to a sub set of my Dataverse data set so they can visualize in their own Power BI tenant. I do not want them to see any tables or any other Dataverse entities that do not pertain to the sub set of data I define for them. Are you suggesting above that I connect to my Dataverse, use Power Query to create the data set, Publish that, and then share that with my customer?

AhmedSalih
Most Valuable Professional
Most Valuable Professional

@IFEJohn, I think this is the best route you can take to achieve your requirement. 

 

 


If my reply helped you, please give a 👍, & if it solved your issue, please 👍 & Accept it as the Solution to help other community members find it more.


I am primarily available on weekdays from 6-10 PM CT and 5-10 PM CT on weekends.


Visit my Blog: www.powerplatformplace.com

 

 

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