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DanielPowerUser
Frequent Visitor

Please Explain Storage capacity usage

Hi together,

 

I can't find clear information about the storage capacity usage so I try my best here.


In the following screenshot you can see the storage capacity usage of my tenant. And my question is: what is the impact of for my tenant or PowerAppss environment when the file storage is over capacity? Do I have a problem with creating new powerapps etc.?
Can anyone explain this and maybe what is the impcat when database/log storage is over capacity?
MicrosoftTeams-image.png

 

Kind regards

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dpoggemann
Most Valuable Professional
Most Valuable Professional

Hi @DanielPowerUser ,

The following page from Microsoft articulates the details on what happens when you exceed capacity.  https://docs.microsoft.com/en-us/power-platform/admin/capacity-storage

 

Changes for exceeding storage capacity entitlements

We're making changes for what happens when an organization's storage capacity usage is greater than the capacity entitled or purchased via add-ons.  If you exceed your storage capacity, you'll receive notifications alerting you to the over-capacity usage. These notifications will occur as alerts in the Power Platform admin center. The following admin operations will no longer be available when a tenant exceeds storage capacity entitlements:

  • Create new environment (requires minimum 1GB capacity available)
  • Copy an environment (requires minimum 1GB capacity available)
  • Restore an environment (requires minimum 1GB capacity available)
  • You will continue to get alerts that you are over the capacity identified but I don't know of any other system restrictions that are applied automatically, example is I don't think it will "stop" you from saving a file

What I always work with customers is to get 1 Power Apps Per User license in their environment and this will provide 10GB of database storage and 20GB of file storage.  They can then add Power Apps Per App licensing above this for their users if < 2 apps for each user.

 

Hope this helps.

 

Thanks,

 

Drew

Hope this helps. Please accept if answers your question or Like if helps in any way.
Thanks,
Drew

View solution in original post

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dpoggemann
Most Valuable Professional
Most Valuable Professional

Hi @DanielPowerUser ,

The following page from Microsoft articulates the details on what happens when you exceed capacity.  https://docs.microsoft.com/en-us/power-platform/admin/capacity-storage

 

Changes for exceeding storage capacity entitlements

We're making changes for what happens when an organization's storage capacity usage is greater than the capacity entitled or purchased via add-ons.  If you exceed your storage capacity, you'll receive notifications alerting you to the over-capacity usage. These notifications will occur as alerts in the Power Platform admin center. The following admin operations will no longer be available when a tenant exceeds storage capacity entitlements:

  • Create new environment (requires minimum 1GB capacity available)
  • Copy an environment (requires minimum 1GB capacity available)
  • Restore an environment (requires minimum 1GB capacity available)
  • You will continue to get alerts that you are over the capacity identified but I don't know of any other system restrictions that are applied automatically, example is I don't think it will "stop" you from saving a file

What I always work with customers is to get 1 Power Apps Per User license in their environment and this will provide 10GB of database storage and 20GB of file storage.  They can then add Power Apps Per App licensing above this for their users if < 2 apps for each user.

 

Hope this helps.

 

Thanks,

 

Drew

Hope this helps. Please accept if answers your question or Like if helps in any way.
Thanks,
Drew

@dpoggemann Thank you for your replay. So for me if i dont want to create/copy new environments I can ignore the warnings and continue working as if nothing was (Keep creating Apps, Upload pics etc.)?

Kind regards

dpoggemann
Most Valuable Professional
Most Valuable Professional

As far as I understand there is no hard "stop" but that doesn't mean that Microsoft won't change this.  Overall they will want you in compliance with the storage limits so I would purchase the add-on storage to be confident that to impacts will occur.

 

Please accept solution if this answers your questions.

 

Thanks much,


Drew

Hope this helps. Please accept if answers your question or Like if helps in any way.
Thanks,
Drew

@dpoggemann 

What you mean by "What I always work with customers is to get 1 Power Apps Per User license in their environment and this will provide 10GB of database storage and 20GB of file storage.  They can then add Power Apps Per App licensing above this for their users if < 2 apps for each user."

With Per App license will give only 25MB for DB for one license? How come 10GB.

Sorry trying to understand the best way to go.

Thanks.

Found the answer to what you have mentioned, thank you. 

dpoggemann
Most Valuable Professional
Most Valuable Professional

hi @Vidanaw ,

 

Great!  If answers your question, please Accept the solution to help others or Like if only helped.

 

Thanks much,

 

Drew

Hope this helps. Please accept if answers your question or Like if helps in any way.
Thanks,
Drew
dpoggemann
Most Valuable Professional
Most Valuable Professional

Sorry I see you did above.

Hope this helps. Please accept if answers your question or Like if helps in any way.
Thanks,
Drew

@dpoggemann 

One more question 

Our organisation planning to go with the Power App Per-App based license model. We are planning to buy 100 licences for 100 users and one license  Per user-based license

So the total Database capacity will be 50MB X 100 = 5 GB + 10GB (by default as of the first sucbscription as per user based) 

                    File capacity = 400MBX 100 = 40 GB + 20GB (by default as of first sucbscription) 

 

Can you please give me a rough estimation of how many records will be able to store on the above figure (database capacity) and how many photos will be able to store on file storage ( file capacity)?
I know it depends on the number of fields, number of entities, photo qualities, etc, but I would like to know your experience.

Many thanks. 

dpoggemann
Most Valuable Professional
Most Valuable Professional

Hi @Vidanaw,

 

Actually just answered the Database capacity in your other post :). I don't have good data on the File capacity at this point.

 

Thanks,


Drew

Hope this helps. Please accept if answers your question or Like if helps in any way.
Thanks,
Drew

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