cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Sheikx800
Helper II
Helper II

Referencing values from Lookup Objects within Flow

Hello All,

 

I am attempting to build a flow that is triggered via a selected record from a model-driven app.

 

I am using 'get a row by ID' against the 'selected record' to look up a record in the dataverse. This works fine.

 

What I am trying to do from there is get some of the fields from WITHIN one of the lookup fields of that record. I would be happy to set it as a variable at this point. I just dont know how to reference it. I did it by accident once and now I cant for the life of me figure it out. Just my luck!

 

For an example to hopefully make more sense:

I have an Accounts Record that I have retrieved with 'Get Row by ID'. This Accounts Record has a User field in it that is a lookup. 

How would I go about referencing say the Qualifications Field of the User object within that lookup?

 

Thank you in advance!

 

1 ACCEPTED SOLUTION

Accepted Solutions
EricRegnier
Most Valuable Professional
Most Valuable Professional

HI @Sheikx800,

Following your example, you can simply get the User fields/columns with another Get a row by ID action on the User record, for "Row ID" pass the user ID from the Account object via the intellisense. This might give you more flexibility to retrieve additional columns from the user if need be.

If you're keen to user the expand instead, the lookup column name is case sensitive. E.g.

https://org.api.crm6.dynamics.com/api/data/v9.2/cre7b_cars(5e7fb565-b090-ea11-a811-000d3a795cf5)?$ex...cre7b_ParentModel($select=cre7b_name)

More info on this: https://docs.microsoft.com/powerapps/developer/data-platform/webapi/query-data-web-api#retrieve-data... 

Hope this helps!

View solution in original post

9 REPLIES 9
ChrisPiasecki
Most Valuable Professional
Most Valuable Professional

Hi @Sheikx800,

 

You would use the Expand Query to get attributes from your user lookup. Make sure you are using the Name and not the Display name of the columns.  You can retrieve this via the maker portal (make.powerapps.com) > Data > Tables > "table name" > Columns > Name

 

e.g. in your example, your expand query may look something like:

solutionprefix_user(solutionprefix_qualifications)

 

---
Please click Accept as Solution if my post answered your question. This will help others find solutions to similar questions. If you like my post and/or find it helpful, please consider giving it a Thumbs Up.

---
Please click Accept as Solution if my post answered your question. This will help others find solutions to similar questions. If you like my post and/or find it helpful, please consider giving it a Thumbs Up.
Chris
EricRegnier
Most Valuable Professional
Most Valuable Professional

HI @Sheikx800,

Following your example, you can simply get the User fields/columns with another Get a row by ID action on the User record, for "Row ID" pass the user ID from the Account object via the intellisense. This might give you more flexibility to retrieve additional columns from the user if need be.

If you're keen to user the expand instead, the lookup column name is case sensitive. E.g.

https://org.api.crm6.dynamics.com/api/data/v9.2/cre7b_cars(5e7fb565-b090-ea11-a811-000d3a795cf5)?$ex...cre7b_ParentModel($select=cre7b_name)

More info on this: https://docs.microsoft.com/powerapps/developer/data-platform/webapi/query-data-web-api#retrieve-data... 

Hope this helps!

Sheikx800
Helper II
Helper II

Thanks very much Chris for you very quick reply - You steered me down the right path and I have been trying to read up on Expand Query. I am struggling to find write-ups about the syntax for writing expand query and my knowledge is lacking in this area. There are lots of recommendations of a 3rd party app called XRMToolBox and FetchXMLBuilder but I try to avoid 3rd party stuff and I feel its probably way more than I really require. 

 

Just writing it as you describe, I am getting "Could not find a property named <entityName>". So I feel like I am close but something is not quite right. Its strange that its giving me this error because it definitely does exist within the table. I am time-poor so I have been sitting down to nut it out here and there but I am not quite there yet. Thanks for your assistance. 

 

Eric - Thank you for the extra information. Even if I wanted to do another 'Get row by ID' I wouldn't be able to do it without using expandquery because the 'value' of the lookup field is not the GUID of the record. Unless I am very much mistaken, if I do 'get row by ID' and point at the lookup field, it would look up the primary name for that record and that, in my case, is not necessarily a unique field.

 

 

Sheikx800
Helper II
Helper II

Okay so after Eric's post I took a closer look at the (type) and (value) variables for the Lookup fields that were available and found that (Value) was actually the GUID for the record. As you described, I am now able to use 'Get row by ID' and reference the Lookup(Value) to get the record and the data I require. So Eric, thank you for giving me one way of accessing the data required!

A visual for anyone else wanting some idea of how this worked out for me:

Sheikx800_0-1619437242611.png

 

With that said, the primary objective of this post was to work out how to access this data via the Expand Query that Chris mentioned (even though that wasn't the name of the post). I would very much like to be able to do this because it would no doubt be more efficient for flow processing and I feel it'll be something I'll need to know in the future regardless. May as well try figure it out here! Any idea why I would be getting that error? I have tried using the name and display name of the lookup field in the Expand Query and neither seem to work. I feel like I need to be using a specific syntax but no other resources I have found seem to suggest this.  

Thanks again!

Sheikx800
Helper II
Helper II

Okay so I FINALLY managed to get this working after significant anguish and many hours. It was stupidly simple and I knew the entire time it would be which is what kept me going.

@EricRegnier - It was your underlined comment about things being CASE SENSITIVE that was what ended up saving the day. It turns out that the name COLUMN on the Table page doesnt actually give you the right case-sensitive name to reference the field. Which is, IMHO, insane. You need to reference the SCHEMA NAME in the query for it to work correctly. The only place I have found the schema name referenced directly (and by that I mean copy-pasting it will work) as it should be in the query is inside the power apps advanced settings area with all the database customisation tools:

Sheikx800_0-1619702298571.png

You can get it out of the normal Data->Tables pages as well but only manually by clicking on the field you want and copying it from there:

Sheikx800_1-1619702400820.png

I hope this saves some people the same struggle in the future. Thanks again @ChrisPiasecki and @EricRegnier for steering me in all the right directions. You can only lead a horse to water. 🙂

 

ChrisPiasecki
Most Valuable Professional
Most Valuable Professional

Hi @Sheikx800,

 

So lets take the example from here, which is the Account table trying to retrieve related Contact fields. In the expand, you start with the lookup name on the Account table, then include which attributes on the related Contact table you want to include.

Lookup column name on the primary table = primarycontactid 

Related columns to include = contactid, fullname

ChrisPiasecki_4-1619702776241.png

 

 

To get the lookup column name:

ChrisPiasecki_0-1619702542047.png

To get the related column names you want to include:

ChrisPiasecki_1-1619702647243.png

 

ChrisPiasecki_3-1619702686421.png

 

Hope this clarifies.

 

---
Please click Accept as Solution if my post answered your question. This will help others find solutions to similar questions. If you like my post and/or find it helpful, please consider giving it a Thumbs Up.

---
Please click Accept as Solution if my post answered your question. This will help others find solutions to similar questions. If you like my post and/or find it helpful, please consider giving it a Thumbs Up.
Chris

Hi @ChrisPiasecki , @Sheikx800 , @EricRegnier ,

This is still somewhat difficult to implement. Is there some video you guys could reference here?
@Sheikx800 - did you in the end use the double Get Row by ID?
@ChrisPiasecki - can you replace the GUID with a dynamic GUID based on the element that triggered the flow on the first place?
Lastly, will this all work the same if the lookup table is looking up multiple tables, albeit with the same parameter names? As this example: https://www.youtube.com/watch?v=UuK92K0CLQE&ab_channel=365.Training

Guys, many thanks for investigating this!


EricRegnier
Most Valuable Professional
Most Valuable Professional

@akptech, possible to ellaborate on your scenario? What exactly are you trying to do and what is your Web API query? 

Hi @EricRegnier , thanks for getting back to me.

My scenario is as following:
I've got a "Component Order" as a parent class to "Components" lookup from multiple tables  (a list of components that will make up a specific Door Type). The Components have some unique properties, but they all share some parameters such as cost and classification code.
Say we have a class: "Handle" and a class "Hinge" with a classification code and a price tag as its property. 

I would like to relate those prices and classification codes to the parent class, depending on the Lookup child class I pick. So if I pick a handle object from a multi-table selection lookup, the Component Order will relate the handle properties and copy them over to the Component Order. This instantiation wrapper will let me use the type properties and multiply them with instance properties such as quantity.

I made a post about this here:
https://powerusers.microsoft.com/t5/Microsoft-Dataverse/multi-table-lookup-Accessing-other-column-da...

Regarding the Web-API query question - Apologies, I don't know how to address that. How can I obtain it?
Thank you so much for looking into it!
Adam

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders     UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Users online (4,157)