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RAOV
Frequent Visitor

Trouble with Gallery search, generates a blank list for a simple search

Thank you all for your time to look at my question.

I am new to PowerApps and have made it through to the end of developing an application when I ran into a very unexpected problem.  The searchbox in my gallery causes the gallery items to disappear when I enter a search string of any search value into it.  So in trying to find ‘test’, I enter ‘test’ and get this:

RAOV_0-1594769709864.png

 

The name of the Sharepoint column that I want to search by is ‘Risk ID’.  So, I duplicated the field and named it ‘RiskID’ in the SP table, then set it in the Gallery and hid it, the Search formula was altered to so I could use that field to search.  Now, the records that were there when I made the change can be searched but any new records I create cannot be searched.  That is, if I use the names of any new records then the Gallery goes blank, again.

No errors are generated.

Here are the columns in my sharepoint List:

RAOV_1-1594769709872.png

 

Here is the formula I’m using:

SortByColumns(Filter([@SWG_Risk_Register], StartsWith('Risk ID', TextSearchBox1.Text)), "Title",            If(SortDescending1, Descending, Ascending))

I have tried to change ‘Risk ID’ to ‘RiskID’ (no quotes) as described.

I have checked the table name settings, spelling and anything else I could think of.

I hope I have been clear.  Please let me know your questions.

 

 

1 ACCEPTED SOLUTION

Accepted Solutions

Yes, I was concerned about the delegation issue.  But your solution will help alleviate that.

 

Thanks everyone.

View solution in original post

9 REPLIES 9
v-qiaqi-msft
Community Support
Community Support

Hi@RAOV,

Based on the issue that you mentioned, do you want to filter the Gallery when you enter a search string of any search value into the search bar?

Let me make it easy for you.

  • StartsWith function only used to test whether one text string begins with another. If you want to filter the items by entering any letter in a word, the Search function works instead
  • StartsWith( Text, StartText ) In this formula, the column is a Text type by default. If you have any other types, please make them matched.

I saw that you enter "test" in the search bar in order to filter the "TestDeepLink" which cannot work using StartsWith function.

I have a test on my side, please take a try as below.

 

SortByColumns(Search([@SWG_Risk_Register],TextSearchBox1.Text,"RiskID")),"Title",If(SortDescending1, Descending, Ascending))

 

 Best Regards,

Qi

Best Regards,
Qi

 Thanks very much for your reply Qi.  I tried your formula and it should have worked, I think.  But, I get this error, suggesting that the field cannot be detected by the query:

RAOV_0-1594832701032.png

 

I tried to see if I could clear cache? (not sure if that is the right move) But I don't have Admin access.  I don't understand why it does not recognize that column.  The same response came when I used the "Risk ID" column.  This may be an error at the table level.?

 

Thank you for your time.

Hi@RAOV,

"So, I duplicated the field and named it ‘RiskID’ in the SP table, then set it in the Gallery and hid it." What does the 'hid it' mean, is this 'hide it'?

I have made a test on my side which goes well, could you please share the formula you put into the Items property of the Gallery?

0720Gif1.gif

Best Regards,

Qi

 

Best Regards,
Qi

Hi Qi,

 

Yes, by "hid it" I did mean "hide it".  In answer to your question, the formula I'm using in Items is:

SortByColumns(Filter([@RiskRegister], StartsWith(RiskID,TextSearchBox1.Text)), "Title", If(SortDescending1, Descending, Ascending))

 

Thanks for your help,

 

Rao

Hi@RAOV,

Actually there is something syntax wrong with your formula.

This is a formula I provided below. 

SortByColumns(Search([@SWG_Risk_Register],TextSearchBox1.Text,"RiskID")),"Title",If(SortDescending1, Descending, Ascending))

This is a formula you put in your Items property below.

SortByColumns(Filter([@RiskRegister], StartsWith(RiskID,TextSearchBox1.Text)), "Title", If(SortDescending1, Descending, Ascending))

I have a few explanations as to why the Search function is used instead of the StartsWith function.

  • StartsWith function only used to test whether one text string begins with another. If you want to filter the items by entering any letter in a word, the Search function works instead

I saw that you enter "test" in the search bar in order to filter the "TestDeepLink" which cannot work using StartsWith function.

Please try the formula I provided one more time.

 

SortByColumns(Search([@SWG_Risk_Register],TextSearchBox1.Text,"RiskID")),"Title",If(SortDescending1, Descending, Ascending))

 

072101.png

Best Regards,

Qi

Best Regards,
Qi

Thank you for taking the time to help me with this Qi.  I appreciate your diligence with the issue.

 

This worked for me. Although it does say that I should not have more than 500 items in the record.  I will use this and let the customer know that I should be notified if his database becomes really large.

 

Best Wishes,

 

Rao

 

 
 
 
 

 

 

 

@RAOV 

FYI In the File > Settings > Advanced settings  you can increase the Data row item limit from 500 (default) to 2000 in your app without a measurable decrease in performance. 

Hi@RAOV,

If you worry about the delegation issue, you can increase the total limit items you can fetch. @Drrickryp has provided the answer, I just do some addition.

Click file (top left corner) > App settings > Advanced settings > set value for non-delegable queries.

Annotation 2020-07-22 093813.png

This method has one hard limit (limitation of the limitation) – 2000 is a maximum value you can set in PowerApps.

If it solved your issue consider Accept it as the solution to help the other members find it more.

Best Regards,

Qi

Best Regards,
Qi

Yes, I was concerned about the delegation issue.  But your solution will help alleviate that.

 

Thanks everyone.

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