cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Django
MVP

Updating Environment Variables in Managed Solution

Documentation (Use environment variables in solutions - Power Apps | Microsoft Docs) states that we should remove Current Value of Environment Variables before exporting an Unmanaged Solution to a Managed Solution --> this will provide a popup during Managed Solution Import to enter the Environment Variable.

 

How can an Environment Variable Current Value be updated after import?

  1. In the Modern Interface it states 
    This environment variable definition cannot be edited because it is in a managed solution.
  2. In the CDS Data / Dataverse Table it states
    You do not have permission to access these records. Contact your Microsoft Dynamics 365 administrator for help.

I also mentioned this to the Center Of Excellence Starter Kit creators because there I see that Environment Variable Current Values behave in the same way when trying to update existing Environment Variable Values: [BUG]: Edit Environment variable from managed solution · Issue #591 · microsoft/powerapps-tools (git...

 

Anyh other ways that we can edit the values of these variables when imported as Managed Solution?

5 ACCEPTED SOLUTIONS

Accepted Solutions

Yes @riclund2 : unmanaged solution have more options but this post is explicitly for the managed solutions because that is the way to go for my desired Application Lifecycle Management purpose through different environments and different tenants. That is the whole purpose of Environment Variables with a separated Default Value from an optional overwritable Current Value.

 

Here is an update after a lot of troubleshooting with Microsoft Support.

Basically when exporting a managed solution from an unmanaged solution with environment variables there are three scenario's:

  1. the unmanaged solution never had a current value and then you exported to a managed solution.
  2. the unmanaged solution has a current value and you removed the current value before you exported to a managed solution. This seems to be the best practice according to Microsoft: Use environment variables in solutions - Power Apps | Microsoft Docs
    Dataverse_Environment_variables_values.png
    Microsoft seems to have changed this documentation since I raised a support ticket --> it used to say we should remove the Current Value so a red banner would prompt stating an Environment Variable needs to have a value. 🤔
  3. the unmanaged solution has a current value and you left that current value intact before exporting to a managed solution

We have run through every option to try to change the Current Value in every scenario in totally new target environments without errors:

  1. edit through modern interface of managed solution
  2. edit through Advanced Find of Power Platform Environment
  3. edit through modern interface of default solution
  4. edit through Dataverse / Common Data Service backend Tables / Entities
  5. edit through unzipping managed solution, editing solution files and rezipping to managed solution

 

I do not want this to make a whole new documentation page so here is my conclusion:
Microsoft Product Team is fixing a bug because option 1 should also work in every scenario.
However for now:

If you want it to work in the modern interface without a lot of hassle: use scenario C above because then you can use option 4 to edit the Current Value
If you are like me and followed Microsofts advise, using scenario B & you added a totally new Current Value for the first time right after import into target environment. There may be moment where you want to update the Current Value for a second, third etc time. The only working workaround I found is to change the unmanaged solution to scenario C by adding the Current Value back in a new exported version of the managed solution. Unzip this new managed solution, edit the environment_variable_values.json to match the desired values AND the correct Environment Variable Value record GUID of the target environment and then import the new managed solution into the target environment. Now it will accept the import and change the current value.

View solution in original post

Jaco_Campher
Advocate II
Advocate II

Found another solution. Just move all the environment variables to another solution and export and import that solution as unmanage. That way your workflows are still managed, and the environment variables can be changes as required.
Not a perfect solution, but it works.

View solution in original post

I have just tried option 2 and it didn't update the target environment for me. So I had to use option 1 which worked perfectly.

Option 1:

1.1 - Create a temporary unmanaged solution

1.2 - Add existing environment variables you need to change the values for this temp solution

1.3 - Change the value and save the changes

View solution in original post

I do the same steps @Guillaume_G listed. Or in more automated scenarios with CI/CD, I set the environments with the deployment settings file: https://learn.microsoft.com/power-platform/alm/conn-ref-env-variables-build-tools 

View solution in original post

61 REPLIES 61
EricRegnier
Super User
Super User

Hi @Django,

You don't need to clear the default value or values before exporting as managed. When you import into the target environment via make.powerapps.com or make.preview.powerapps.com, it will prompt you to set the value at import time and then should import successfully. 

Hope this helps!

Yes @EricRegnier , that was the behavior that I have seen many times... but in my last export this monday of a managed solution and even when importing it in a totally new environment / totally different tenant (all Europe though) this behavior has changed....

See [BUG]: Edit Environment variable from managed solution · Issue #591 · microsoft/powerapps-tools (git... for troubleshooting details thus far...

EricRegnier
Super User
Super User

I just tried exporting as managed without removing the value and re-importing in another environment and it’s working for me. I’m in the crm6 region. Retry, perhaps the issue is fixed now?

Hi @EricRegnier  I created a video to explain better and show my full experience -->

See (55) Power Platform Solution Environment Variable Bug - YouTube

the video is a few minutes long but shows how My Custom Solution is behaving in a fresh trial environment and I see the same behavior in other Solutions like the CoE starter kit:

 

  • Current Value cleared from Unmanaged Solution before exporting to Managed Solution
    This is described as the best practice at Use environment variables in solutions - Power Apps | Microsoft Docs

    so the red banner popup should appear after a fresh import informing the person importing that an Environment Variables needs a value

  • no red banner popup to add Current Values after fresh environment first import
    ==> Functionality missing
  • need to use Default Solution to add Current Value
    ==> Workaround
  • after adding Current Value no way to edit
    ==> major flaw because this is why Environment Variables are better than creating custom entities with variables to manage in solution

Cheers for the awesome video. Seems like you did find a workaround via the default solution though, that's good to know. You can also try through the classic solution explorer and Advanced Find. It should let you edit it from there as well.

Using the Default Solution seems to work sporadic. On day of import it seems to work fine but a few days later:
Django_0-1606727016356.png
So this workaround is not very reliable.

 

Using the Classic Solution explorer, is not possible for Environment Variables right?

Django_1-1606728063423.png

So no edit if there is no Component in Classic Experience for Environment Variables.

 

Using the Advanced Find through the Model Driven App button

Django_2-1606728217784.png

just opens up the default Model Driven App trying to edit specific entity:

Django_3-1606728252458.png

So same barrier here...

riclund2
Advocate I
Advocate I

@Django where did you get to with this? I'm hitting the exact same issues. I assume putting the EnvVars into a separate unmanaged solution is the way - about to try that. Seems like this functionality is pretty rough around the edges...

riclund2
Advocate I
Advocate I

For anyone coming after, an unmanaged solution does work, although ideologically it's not ideal as we prefer everything outside dev to be managed. Anyways it brings them in and allows them to be edited during import and adjusted after. Unless I'm missing something (very possible!) this is a much more realistic setup.

Yes @riclund2 : unmanaged solution have more options but this post is explicitly for the managed solutions because that is the way to go for my desired Application Lifecycle Management purpose through different environments and different tenants. That is the whole purpose of Environment Variables with a separated Default Value from an optional overwritable Current Value.

 

Here is an update after a lot of troubleshooting with Microsoft Support.

Basically when exporting a managed solution from an unmanaged solution with environment variables there are three scenario's:

  1. the unmanaged solution never had a current value and then you exported to a managed solution.
  2. the unmanaged solution has a current value and you removed the current value before you exported to a managed solution. This seems to be the best practice according to Microsoft: Use environment variables in solutions - Power Apps | Microsoft Docs
    Dataverse_Environment_variables_values.png
    Microsoft seems to have changed this documentation since I raised a support ticket --> it used to say we should remove the Current Value so a red banner would prompt stating an Environment Variable needs to have a value. 🤔
  3. the unmanaged solution has a current value and you left that current value intact before exporting to a managed solution

We have run through every option to try to change the Current Value in every scenario in totally new target environments without errors:

  1. edit through modern interface of managed solution
  2. edit through Advanced Find of Power Platform Environment
  3. edit through modern interface of default solution
  4. edit through Dataverse / Common Data Service backend Tables / Entities
  5. edit through unzipping managed solution, editing solution files and rezipping to managed solution

 

I do not want this to make a whole new documentation page so here is my conclusion:
Microsoft Product Team is fixing a bug because option 1 should also work in every scenario.
However for now:

If you want it to work in the modern interface without a lot of hassle: use scenario C above because then you can use option 4 to edit the Current Value
If you are like me and followed Microsofts advise, using scenario B & you added a totally new Current Value for the first time right after import into target environment. There may be moment where you want to update the Current Value for a second, third etc time. The only working workaround I found is to change the unmanaged solution to scenario C by adding the Current Value back in a new exported version of the managed solution. Unzip this new managed solution, edit the environment_variable_values.json to match the desired values AND the correct Environment Variable Value record GUID of the target environment and then import the new managed solution into the target environment. Now it will accept the import and change the current value.

Helpful resources

Announcements

Check Out the February 2024 Dynamics 365 Newsletter

Some of our most active Power Platform Community members are also active in our D365 Community. This month, we are excited to share the latest news from the D365 Community with you.   Our Dynamics365 Community has updated yet again! Since launching in June of 2023, the new Community has seen consistent updates and exciting new ways to feature and celebrate its members. In the latest edition of the Dynamics365 Community newsletter, you can see the new Leaderboard feature! This feature showcases which Community members have earned the most points over the previous month, enabling them to see how they are doing with their engagement--and their progress toward Super User status. Visit the leaderboard for yourself: https://aka.ms/d365clb     Read the whole newsletter featuring the new leaderboard as well as the D365 Monthly Community Member spotlight, FastTrack Tech Talks, upcoming events, and more. February 2024 Dynamics 365 Community Newsletter

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly New User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

January 2024 Community Newsletter

Welcome to our January Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements in each Community and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond.      COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, giving (and receiving!) kudos, and consistently providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, make it your New Year's Resolution to be more active in the community in 2024.   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   LATEST NEWS Power Platform 2024 Release Wave Highlights This month saw the 2024 Release Wave 1 plans for Microsoft Power Platform and Microsoft Dynamics 365- a compilation of new capabilities planned for release between April and September 2024. Click here to read Corporate Vice President Maureen (Mo) Osborne's detailed breakdown of the upcoming capabilities, and click the image below to check out some of the Power Platform 2024 Release Wave 1 highlights.     "What's New" Power Platform Shorts Series This month we also launched our brand-new 'Power Shorts' series on YouTube - a selection of super sweet snapshots to keep you in the loop with all the latest trends from across the Power Platform and beyond. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.   Super User In Training (S.U.I.T) It was great to see the Power Platform Community officially kick off Season One of their Super User in Training (SUIT) program this month! Their first meeting saw an amazing turnout of over 300 enthusiastic participants who started their dynamic journey toward becoming Super Users. Huge thanks to Manas Maheshwari, Eric Archer, Heather Hernandez, and Duane Montague for a fantastic kick-off. The first meeting also saw seasoned Super User, Drew Poggemann, share invaluable insights on navigating the #MicrosoftCommunity with finesse. Many thanks to Drew for setting the stage and emphasizing the importance of active engagement and the art of providing thoughtful community solutions. If you want to learn more about the features and benefits of gaining Super User status, click the image below to find out more, and watch this space for more info about Season Two and how you can SUIT UP in the community!     UPCOMING EVENTS Microsoft 365 Community Day - Miami - February 1-2, 2024 It's not long now until the Microsoft 365 Community Day Miami, which will be taking place at the Wolfson Campus at Miami Dade College on 1-2 Feb. 2024. This free event is all about unlocking the full potential of Power Platform, Microsoft 365, and AI, so whether you’re a tech enthusiast, a business owner, or just curious about the latest Microsoft advancements, #M365Miami is for you.   The event is completely free and there will sessions in both English and Spanish to celebrate the vibrant and diverse make-up of our amazing community. Click the image below to join this amazing Community Day in Miami and become a part of our incredible network of learners and innovators!     Microsoft Fabric - Las Vegas - March 26-28, 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas. And if you book now, you can save $100 off registration! The Microsoft Fabric Conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions.   There will be a special Community Lounge onsite, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Just add the code MSCUST when registering for a $100 discount today. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!     Microsoft 365 Conference - Orlando - April 30 - May 2, 2024 Have you added The Microsoft 365 Conference to your community calendar yet? It happens this April 30th - May 2nd in Orlando, Florida. The 2024 Microsoft 365 Conference is one of the world’s largest gatherings of Microsoft engineers and community, with a strong focus on Power Platform, SharePoint, Azure, and the transition to an AI-powered modern workplace.   Click the image link below to find out more and be prepared to be enlightened, educated, and inspired at #M365Conf24!   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages  

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!         Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Top Kudoed Authors
Users online (5,373)