cancel
Showing results for 
Search instead for 
Did you mean: 

How To Get Automatic Alerts From Microsoft Flow When My Boss Send Me an Email

I'll be the first to admit that sometimes the hordes of emails that go through my inbox area bit much for me to handle and keep track of on my own. That's why we have the technology to help us out with things like this, right?! Technology like Microsoft Flow, that is! I have managed to read nearly all of the emails sent to me from my boss within mere seconds of receiving them, thanks to the help of this Flow. Now I'd like to share it with you!

 

Building Your Boss Email Alert System Flow:

 

First, you'll need to be logged into the Flow Website. Navigate to the "Create From Blank" page once you're logged in. From there, you'll want to create the trigger "When an Email is Received" and click "Inbox" as the source folder:

 

1.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Next, you'll create a condition that will check the sender details and decide whether or not the email that arrived has been sent by your boss. You'll set the first part of the condition to decipher whether "From" "Is Equal To":

 

2.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The second part of the condition will decide if the "From" "Is Equal To" your boss's email address:

 

3.png

 

 

 

 

 

 

 

 

 

 

 

Now you'll set the action in the "Yes" branch of the condition to "Move Email" to the desired folder. Set the "Message Id" as the "Message Id" from the Dynamic Content panel and then select your folder that you'd like all the emails to go to. I've created a folder titled "From Jon" to keep it simple:

 

4.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lastly, create a "Send me a Mobile Notification" action in the "Yes" branch of the condition that will alert you when an email from your boss has arrived and gone through this Flow:

5.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Make sure you DON'T FORGET to leave the "No" branch of the condition blank so that no action is taken by the Flow when emails that aren't from your boss arrive in your inbox:

 

5.png

 

 

 

 

 

 

 

 

 

 

 

 

 

Thank you for reading! I hope this was able to help you understand Flow better in some kind of way!

 

Please leave comments and ideas below!

 

-Gabriel

Microsoft Flow Community Manager

 

!!PSA!!

 

!!!IF YOU WOULD LIKE TO BECOME AN AUTHOR AND WRITE FOR THE MICROSOFT FLOW COMMUNITY BLOG PAGE, PLEASE FOLLOW THIS LINK AND FILL OUT THE FORM!!!

 

>>>>>>>>>>CLICK HERE TO FILL OUT THE FORM <<<<<<<<<<

 

>>>>>>CLICK HERE TO FOLLOW MICROSOFT FLOW ON TWITTER<<<<<<

 

 

 

Meet Our Blog Authors
  • Working daily with Microsoft Cloud to deliver the needs of my company, my customers and various Microsoft communities and forums. | Office 365 | Flow | PowerShell | PowerApps | SharePoint |
  • Co-founder of https://plumsail.com, Office 365 and SharePoint expert. Passionate about design and development of easy to use, convenient and flexible products.
  • Microsoft Business Apps MVP. Owner of ThriveFast, an Office 365 consulting company.
  • 7x Microsoft Business Solutions MVP (CRM)
  • Solution Architect with Slalom, and organizer of the Boston Office 365 User Group, and long term SharePoint/Office 365 veteren. Find more at http://www.davidlozzi.com. Follow @DavidLozzi
  • I'm keen in MS technologies, SharePoint, Office 365 and development for them
  • Daniel is a Business Productivity Consultant & Microsoft Business Solutions MVP who is very enthusiastic about all things Office 365, Microsoft Flow, PowerApps, Azure & SharePoint (Online). Since the preview, Daniel has been working with Microsoft Flow and later on with Microsoft PowerApps. That led to him being awarded an MVP Award for Business Solutions. He loves to blog, present and evangelize about improving productivity in the modern workspace with these amazing tools!
  • Michelle is an Office 365 solution architect in Twin Cities, MN. She has been delivering business collaboration solutions for years with her focus on SharePoint and Office 365. Michelle is a recent board member of the Minnesota Office 365 User Group and has been a member of the SharePoint community since 2009. She is a frequent speaker at MNSPUG and SharePoint Saturday and co-chaired the Legal SharePoint User Group for 4 years. Her most frequent projects have involved rolling out a large deployment of Office 365, SharePoint Online intranet, build of a "CHAMPS" Office 365 user adoption program and most recently, SharePoint On-Premise to Online Migration. Michelle is very excited about cloud technology as it is shifting her IT Pro focus to collaboration strategy and technical adoption.
  • I'm a Microsoft Office Servers and Services MVP with a special interest in SharePoint, Office 365, Microsoft Flow, Microsoft Teams and PowerApps. I work at Triad Group Plc ( https://triad.co.uk)
>