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How to Create a Flow that Auto Updates your Intranet News Feed

If you want to keep your company intranet from going stale, you can make the creation of content easy with Microsoft Flow.

 

1. Create a shared mailbox for the news. (*Note, make sure this account has a password as you will need to be able to log into it to make the connection in Flow).

 

2. Once you have done so, open and create a new Flow. You want to start this flow using the Outlook trigger: “When a new email arrives”. If you do not see the news account you created as a connection for the trigger, click “+ add new connection.”

When a new email arrives.png

3. Set a condition so that responses to the email do not trigger the Flow action.

SubjectCondition.png

4. If the email passes the condition:

     a. Choose a SharePoint action for “create item”.

     b. Fill out the URL for your site, the list name, make the title of the news item the subject of the email and the Body of the news item the body of the email.

InkedCreate SP List Item_LI.jpg

 

5. Now all you have to do is send an email to your news shared mailbox, and a new item will be created in SharePoint for your intranet news.

 

Send an email.png

 

IntranetHomePage.jpg

 

If you need help with your Flow or want something similar set up at your organization, feel free to reach out to me in the comments or email any time at bthibeault@aerieconsulting.com!

 

Read more of my blogs at aerieconsulting.com/blog.

Comments

Nice article, for automate 😁

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  • Working daily with Microsoft Cloud to deliver the needs of my company, my customers and various Microsoft communities and forums. | Office 365 | Flow | PowerShell | PowerApps | SharePoint |
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  • Solution Architect with Slalom, and organizer of the Boston Office 365 User Group, and long term SharePoint/Office 365 veteren. Find more at http://www.davidlozzi.com. Follow @DavidLozzi
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  • Daniel is a Business Productivity Consultant & Microsoft Business Solutions MVP who is very enthusiastic about all things Office 365, Microsoft Flow, PowerApps, Azure & SharePoint (Online). Since the preview, Daniel has been working with Microsoft Flow and later on with Microsoft PowerApps. That led to him being awarded an MVP Award for Business Solutions. He loves to blog, present and evangelize about improving productivity in the modern workspace with these amazing tools!
  • Michelle is an Office 365 solution architect in Twin Cities, MN. She has been delivering business collaboration solutions for years with her focus on SharePoint and Office 365. Michelle is a recent board member of the Minnesota Office 365 User Group and has been a member of the SharePoint community since 2009. She is a frequent speaker at MNSPUG and SharePoint Saturday and co-chaired the Legal SharePoint User Group for 4 years. Her most frequent projects have involved rolling out a large deployment of Office 365, SharePoint Online intranet, build of a "CHAMPS" Office 365 user adoption program and most recently, SharePoint On-Premise to Online Migration. Michelle is very excited about cloud technology as it is shifting her IT Pro focus to collaboration strategy and technical adoption.
  • I'm a Microsoft Office Servers and Services MVP with a special interest in SharePoint, Office 365, Microsoft Flow, Microsoft Teams and PowerApps. I work at Triad Group Plc ( https://triad.co.uk)