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MGLovesFlow
Advocate I
‎08-30-2018 09:22 AM

October 2018 Flow Release Notes: Highlight - Flow Approval of site join to Hub sites

Are you new to SharePoint Hub sites?

 

If you are, you are not alone.  This article will not cover all that is needed to understand what they are nor how to govern them.  If you want a resource for Hubs and how to operationalize their use, visit SharePoint Hub Sites: How do you know when you need one?  Written by Sarah Haase who has written a post to get you thinking about what Hub sites are and how you can use them in your company as well as what questions you should be asking here: https://blog.splibrarian.com/2018/08/13/sharepoint-hub-sites-how-do-you-know-when-you-need-one/

 

If you want to learn how to create an approval process for managing what Sites to add to the Hub, Flow can be your answer by incorporating an approval Flow to the SharePoint administrator.

 

hubsites.png

 

It can be difficult to figure out what do with SharePoint Hub Sites and how to control the 50 100 Hub site limit.  In continuing with the development of Flow integration to SharePoint Online, according to the latest October release notes: "Site owners will be prompted to create and run an approval process whenever they want to join a hub site in their tenant. Furthermore, for organizations that have turned off self-site creation, users can now request a site to be provisioned, which will initiate a request to SharePoint administrators before being provisioned."

 

You no longer need to create your own forms to manage site creation approval processes or try to figure out if the site collection should be a part of Hub sites.  You now have the opportunity to govern what is requested to be added in Hub sites and decide whether it makes sense for your Hub strategy. Great new Flow to help SharePoint administers control Hub sprawl.

 

Shout Out to Flow Ideas!

One Flow idea has made this possible.  Add your Flow Ideas here: https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

Resources:

Flow Release Notes October 2018: https://docs.microsoft.com/en-us/business-applications-release-notes/October18/index

SharePoint Hub Sites: How do you know when you need one?  https://blog.splibrarian.com/2018/08/13/sharepoint-hub-sites-how-do-you-know-when-you-need-one/

Microsoft Support Article on Hub Sites: https://support.office.com/en-us/article/what-is-a-sharepoint-hub-site-fe26ae84-14b7-45b6-a6d1-948b3...

Flow Ideas submission: https://powerusers.microsoft.com/t5/Flow-Ideas/Approval-of-SharePoint-Site-getting-joined-with-a-Hub...

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About the Author
  • Experienced Consultant with a demonstrated history of working in the information technology and services industry. Skilled in Office 365, Azure, SharePoint Online, PowerShell, Nintex, K2, SharePoint Designer workflow automation, PowerApps, Microsoft Flow, PowerShell, Active Directory, Operating Systems, Networking, and JavaScript. Strong consulting professional with a Bachelor of Engineering (B.E.) focused in Information Technology from Mumbai University.
  • I am a Microsoft Business Applications MVP and a Senior Manager at EY. I am a technology enthusiast and problem solver. I work/speak/blog/Vlog on Microsoft technology, including Office 365, Power Apps, Power Automate, SharePoint, and Teams Etc. I am helping global clients on Power Platform adoption and empowering them with Power Platform possibilities, capabilities, and easiness. I am a leader of the Houston Power Platform User Group and Power Automate community superuser. I love traveling , exploring new places, and meeting people from different cultures.
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  • I am the Owner/Principal Architect at Don't Pa..Panic Consulting. I've been working in the information technology industry for over 30 years, and have played key roles in several enterprise SharePoint architectural design review, Intranet deployment, application development, and migration projects. I've been a Microsoft Most Valuable Professional (MVP) 15 consecutive years and am also a Microsoft Certified SharePoint Masters (MCSM) since 2013.
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