cancel
Showing results for 
Search instead for 
Did you mean: 

Staying Aware of Important Automated Emails with Microsoft Flow

 Staying Aware of Important Automated Emails with Microsoft Flow

 

 

As I mentioned in the excerpt of this article, I get to use an awesome tool called Sprinklr to stay ahead of the game with Twitter because I manage the Microsoft Flow Twitter account! This tool sends me an email every time one of my scheduled Tweets goes live. I don't know if you follow the Flow Twitter page, but that's 5 or more Tweets daily that I am alerted about via automated emails! This is why they all get moved to their own folder automatically via an email rule in Outlook. 

 

These emails get stacked up quickly because I receive at least 5 of them per day. I can turn these automated emails off but personally, I find some reassurance in seeing the daily emails. You could say it lets me know that things are up and running smoothly, in a way. Recently one of these automated emails had a different subject than I've seen so far. It read, "Your Tweet could not be published". This startled me, and I quickly searched the rest of the folder to make sure that this hadn't happened before without me noticing because that would mean I wasn't doing a thorough enough sweep when I checked that folder once per week. Thankfully, this was the only email in the folder that had a subject notifying me of Tweet publication failure.

 

This gave me a great Flow idea almost instantly!

 

 

I jumped over to https://Flow.Microsoft.com and created a new Flow that searches the subject of each automated email coming into the folder for the keywords "Your post could not be published".

 

Let's build the Flow!!

 

 1. First, start your Flow with the trigger for "When a new email arrives" and choose where you'd like Flow to scan for your automated emails:

 

 1.PNG

 

2. Make sure to fill out the "Subject Filter" field with the correct automated email subject that you'd like Flow to scan for (My subject filter is "Post failed to Publish"):

1.5.PNG

 

3. Next, create a "Move Email" action that will move the email once its subject has triggered the first step. Click the "Message Id" field and then select "Message Id" from the dynamic content panel that pops up:

2.PNG

 

4. In the "Folder" field, make sure you select the folder that you'd like the automated email to be moved into (I send mine straight to my Inbox): 

3.PNG

 

5. Create a final step "Send me a mobile notification" to make sure you are aware that this important automated email has made it into your Inbox:

4.PNG

 

6. Give it a pretty title, click "Save", and hope that it never has to run!

 

 6.png          5.png

 

 

This is a very simple and very important way that I utilize Flow to stay on top of crucial information and I'm realizing now that one by one my important alerts and notifications are all becoming automated with the use of Flow. I am okay with this because it frees up the mental space in my head for more important things! Some Flows are constantly being triggered and running non-stop to complete a number of important tasks and duties throughout the workplace, but this a Flow that I hope never gets triggered! That being said, if it does run I'll know exactly when and why a Tweet was not published instead of finding out the next morning!

 

Thanks for reading!

 

-Gabriel

Microsoft Flow Community Manager

 

 

 

 

Meet Our Blog Authors
  • Working daily with Microsoft Cloud to deliver the needs of my company, my customers and various Microsoft communities and forums. | Office 365 | Flow | PowerShell | PowerApps | SharePoint |
  • Co-founder of https://plumsail.com, Office 365 and SharePoint expert. Passionate about design and development of easy to use, convenient and flexible products.
  • Microsoft Business Apps MVP. Owner of ThriveFast, an Office 365 consulting company.
  • 7x Microsoft Business Solutions MVP (CRM)
  • Solution Architect with Slalom, and organizer of the Boston Office 365 User Group, and long term SharePoint/Office 365 veteren. Find more at http://www.davidlozzi.com. Follow @DavidLozzi
  • I'm keen in MS technologies, SharePoint, Office 365 and development for them
  • Daniel is a Business Productivity Consultant & Microsoft Business Solutions MVP who is very enthusiastic about all things Office 365, Microsoft Flow, PowerApps, Azure & SharePoint (Online). Since the preview, Daniel has been working with Microsoft Flow and later on with Microsoft PowerApps. That led to him being awarded an MVP Award for Business Solutions. He loves to blog, present and evangelize about improving productivity in the modern workspace with these amazing tools!
  • Michelle is an Office 365 solution architect in Twin Cities, MN. She has been delivering business collaboration solutions for years with her focus on SharePoint and Office 365. Michelle is a recent board member of the Minnesota Office 365 User Group and has been a member of the SharePoint community since 2009. She is a frequent speaker at MNSPUG and SharePoint Saturday and co-chaired the Legal SharePoint User Group for 4 years. Her most frequent projects have involved rolling out a large deployment of Office 365, SharePoint Online intranet, build of a "CHAMPS" Office 365 user adoption program and most recently, SharePoint On-Premise to Online Migration. Michelle is very excited about cloud technology as it is shifting her IT Pro focus to collaboration strategy and technical adoption.
  • I'm a Microsoft Office Servers and Services MVP with a special interest in SharePoint, Office 365, Microsoft Flow, Microsoft Teams and PowerApps. I work at Triad Group Plc ( https://triad.co.uk)