This post covers two closely related issues – prioritising projects and building the business case.
Used effectively, Power Apps and Power Platform present opportunities for streamlining and automating processes and systems across a broad range of value-chain activities within your organisation – Finance, Operations, Supply Chain Integration, Customer Engagement, Sales & Marketing, HR, Workforce Collaboration, and others. Consequently, there may be competing demands for Power Apps developments coming from different parts of the organisation.
To avoid a proliferation of uncoordinated initiatives, a well-structured project prioritisation process and agreed governance structure should be established.
Project prioritisation is the foundation for building a strong portfolio of successful Power Apps/ Power Platform projects, strategically aligning projects and resource allocation decisions while delivering more successful outcomes.
A well-structured process for prioritising projects will:
Ensure that your Power Apps/Power Platform projects are fully aligned with and supportive of agreed business goals and objectives.
Clearly identify those projects that add value and those that don’t.
Create a strong portfolio of projects balanced against your organisation’s capability and capacity to deliver.
Ensure focus on business benefits and ROI.
Help to win executive sponsorship and approval.
Identify and eliminate waste.
Support resource allocation and efficient use of resources.
Increase project success rates and deliver high ROI – projects that are fully aligned with strategy are much more likely to succeed.
Improve the quality of project requests.
Eliminate obsolete projects.
Enhance project team commitment.
How to Prioritise
Organisations can use a wide range of methods for prioritising Power Apps/Power Platform projects – from very informal to highly structured approaches.
Informal approaches tend to suffer from inherent bias, internal politics and ‘loudest voice wins’ syndrome. At Bridgeall, we recommend a more structured approach as follows:
Agree the criteria to be used in the prioritisation process.
Weigh the criteria.
Evaluate and score projects according to agreed criteria.
Once priority projects have been agreed, and to win executive sponsorship and approval, a strong business case needs to be developed for high-priority projects.
Inprevious blog posts, we have listed the main benefits to be derived from leveraging the full potential of Power Apps/Power Platform to support your organisation’s Modern Intelligent Workplace journey.
With a recentForrester Reportprojecting a return on investment of 393% to 1,085% over 3 years, you can use the checklist below to build a strong business case for Power Apps/Power Platform investment.
Used effectively, Power Apps/Power Platform will:
Support operational excellence and your organisation’s journey to becoming a Modern Intelligent Workplace.
Enhance customer engagement and the customer experience.
Empower employees and enhance the employee experience.
Deliver major productivity and efficiency improvements through process automation.
Support organisational resilience in an increasingly volatile and uncertain world.
Enhance decision-making and business outcomes through better access to data.
Integrate data and workflows across silos.
Improve security, including mobile apps.
Significantly lower software and app development costs while, at the same time, speeding up the development process.